[Archivesspace_Users_Group] RFP for added container management functionality in ArchivesSpace

Fri Oct 6 12:41:09 EDT 2017

I agree with Maureen.

Cyndi

On Fri, Oct 6, 2017 at 6:36 AM, Maureen Callahan <mcallahan at smith.edu>
wrote:

> Hi everyone,
>
> I just wanted to chime in to echo Alicia's excitement about most of these
> changes and express my own concern about AR-1874.
>
> It's hard to imagine, from a collections control perspective, the
> advantage of having free-floating top containers not associated with
> intellectual information. Even if you have a true "mystery box" in your
> repository that has indecipherable scrawled sharpie on it (we've all been
> there, I AM there, I feel you), I think that it would be more valuable to
> associate this with an accession or resource record that explains that this
> is a true mystery and where you can record the steps that you've already
> taken to decipher it. Otherwise, you can't tell whether it's a lost/mystery
> box or if it was just somehow unlinked from the resource/accession record
> it belongs to.
>
> Something I find valuable about ArchivesSpace is that as a system, it
> forces a minimum of best archival practices -- for instance, a resource
> record reinforces the DACS single-level minimum element set, top containers
> won't let you repeat barcodes, etc. I think that those of us who have
> participated in collection survey / remediation / backlog projects would
> definitely appreciate a system that forces at least some association
> between the stuff and where it came from.
>
> Thanks!
> Maureen
>
> On Thu, Oct 5, 2017 at 4:15 PM, Detelich, Alicia <alicia.detelich at yale.edu
> > wrote:
>
>> Hi Christine,
>>
>>
>>
>> Thank you for sending this. It seems like an exciting project, and many
>> of the listed features are much-needed. I wonder, though, about the
>> advisability of adding the “ability to create top containers independent of
>> specific material records” - https://archivesspace.atlassia
>> n.net/browse/AR-1874. You can already do this via the API - in fact, you
>> have to create unlinked top containers before you can link them to material
>> description records. This is less than ideal, as it adds extra steps to the
>> process - after creating the top containers, you then have to pull those
>> top container URIs and link them to the material descriptions using a
>> different endpoint.
>>
>>
>>
>> If the goal is to create top containers in bulk (and then link them to
>> descriptions) via the staff interface, wouldn’t it make more sense, as the
>> JIRA ticket above notes, to add that ability within a material description
>> record or RDE (https://archivesspace.atlassian.net/browse/AR-1873),
>> rather than to enable the potential proliferation of unlinked containers?
>> It seems like this could lead to all kinds of confusion and messy data in
>> ArchivesSpace, especially if there are multiple unlinked containers with
>> the same container profile, indicator, etc. I think it might be better to
>> solve the underlying issue rather than write a workaround into the
>> application.
>>
>>
>>
>> Alicia
>>
>>
>>
>> ---
>>
>> Alicia Detelich
>>
>> Archivist
>>
>> Manuscripts and Archives
>>
>> Yale University Libraries
>>
>> alicia.detelich at yale.edu
>>
>>
>>
>> *From:* archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:
>> archivesspace_users_group-bounces at lyralists.lyrasis.org] *On Behalf Of *Christine
>> Di Bella
>> *Sent:* Thursday, October 5, 2017 2:40 PM
>> *To:* Archivesspace Users Group <archivesspace_users_group at lyr
>> alists.lyrasis.org>; Archivesspace Member Reps <
>> archivesspace_member_reps at lyralists.lyrasis.org>;
>> archivesspace_tac_uac at lyralists.lyrasis.org
>> *Cc:* ArchivesSpace Board of Trustees mail list <
>> archivesspace_bot_members at lyralists.lyrasis.org>
>> *Subject:* [Archivesspace_Users_Group] RFP for added container
>> management functionality in ArchivesSpace
>>
>>
>>
>> Hello ArchivesSpace members,
>>
>>
>>
>> ArchivesSpace is seeking proposals from individuals or firms interested
>> in providing development for a limited scope project to add functionality
>> to the container management area of the application. We are prioritizing
>> this work for engagement of an outside contractor based on expressed
>> interest from a number of members, including one that may have funding to
>> pay for it. Please feel free to forward this RFP on to people you think may
>> be interested and qualified to do this work.
>>
>>
>>
>> We are asking that people please email proposals to me (
>> christine.dibella at lyrasis.org) by October 27, 2017. Proposals should
>> include a proposed action plan, pricing, timeline, names and contact
>> information for at least two client references, and examples of relevant
>> work in ArchivesSpace or other applications. If people have questions about
>> the RFP, feel free to send them my way as well. Laney can answer technical
>> questions about the application and how delivery of code would work.
>>
>>
>>
>> Issuing RFPs for specific projects is another strategy we are using to
>> diversify our pool of available developers and continue to making
>> substantial forward progress on the application. If you have any questions,
>> or if you have suggestions for projects that may be particularly
>> appropriate for this type of treatment, please just let us know.
>>
>>
>>
>> Thanks,
>>
>> Christine
>>
>>
>>
>> Christine Di Bella
>>
>> ArchivesSpace Program Manager
>>
>> christine.dibella at lyrasis.org
>>
>> 800.999.8558 x2905 <(800)%20999-8558>
>>
>> 678-235-2905 <(678)%20235-2905>
>>
>> cdibella13 (Skype)
>>
>>
>>
>> [image: ASpaceOrgHomeMedium]
>>
>>
>>
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>>
>>
>
>
> --
> Maureen Callahan
> Sophia Smith Collection Archivist
> Smith College Special Collections
> Northampton, Massachusetts 01063
> T. 413 585 2981 <(413)%20585-2981> C. 215.863.1860 <(215)%20863-1860>
> mcallahan at smith.edu
>
> Pronouns: she/her/hers
>
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>
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