[Archivesspace_Users_Group] RFP for added container management functionality in ArchivesSpace

Detelich, Alicia alicia.detelich at yale.edu
Thu Oct 5 16:15:52 EDT 2017

Hi Christine,

Thank you for sending this. It seems like an exciting project, and many of the listed features are much-needed. I wonder, though, about the advisability of adding the "ability to create top containers independent of specific material records" - https://archivesspace.atlassian.net/browse/AR-1874. You can already do this via the API - in fact, you have to create unlinked top containers before you can link them to material description records. This is less than ideal, as it adds extra steps to the process - after creating the top containers, you then have to pull those top container URIs and link them to the material descriptions using a different endpoint.

If the goal is to create top containers in bulk (and then link them to descriptions) via the staff interface, wouldn't it make more sense, as the JIRA ticket above notes, to add that ability within a material description record or RDE (https://archivesspace.atlassian.net/browse/AR-1873), rather than to enable the potential proliferation of unlinked containers? It seems like this could lead to all kinds of confusion and messy data in ArchivesSpace, especially if there are multiple unlinked containers with the same container profile, indicator, etc. I think it might be better to solve the underlying issue rather than write a workaround into the application.


Alicia Detelich
Manuscripts and Archives
Yale University Libraries
alicia.detelich at yale.edu

From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Christine Di Bella
Sent: Thursday, October 5, 2017 2:40 PM
To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org>; Archivesspace Member Reps <archivesspace_member_reps at lyralists.lyrasis.org>; archivesspace_tac_uac at lyralists.lyrasis.org
Cc: ArchivesSpace Board of Trustees mail list <archivesspace_bot_members at lyralists.lyrasis.org>
Subject: [Archivesspace_Users_Group] RFP for added container management functionality in ArchivesSpace

Hello ArchivesSpace members,

ArchivesSpace is seeking proposals from individuals or firms interested in providing development for a limited scope project to add functionality to the container management area of the application. We are prioritizing this work for engagement of an outside contractor based on expressed interest from a number of members, including one that may have funding to pay for it. Please feel free to forward this RFP on to people you think may be interested and qualified to do this work.

We are asking that people please email proposals to me (christine.dibella at lyrasis.org<mailto:christine.dibella at lyrasis.org>) by October 27, 2017. Proposals should include a proposed action plan, pricing, timeline, names and contact information for at least two client references, and examples of relevant work in ArchivesSpace or other applications. If people have questions about the RFP, feel free to send them my way as well. Laney can answer technical questions about the application and how delivery of code would work.

Issuing RFPs for specific projects is another strategy we are using to diversify our pool of available developers and continue to making substantial forward progress on the application. If you have any questions, or if you have suggestions for projects that may be particularly appropriate for this type of treatment, please just let us know.


Christine Di Bella
ArchivesSpace Program Manager
christine.dibella at lyrasis.org<mailto:christine.dibella at lyrasis.org>
800.999.8558 x2905
cdibella13 (Skype)


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