[Archivesspace_Users_Group] Digital Objects and Note visual layout question

Tang, Lydia ltang5 at lib.msu.edu
Tue Nov 14 15:50:59 EST 2017

Hi Christie and all,
I like that idea for a number of reasons, especially that it can keep the database clean (needing to copy/update multiple places is not only cumbersome but full of room for error) and besides the metal gymnastics to figure out how to map it, it seems like a tangible tweak.  What fields would people like to see, in an ideal world, if it could be brought from other parts of the description?  It would be great to see links of DO and screenshot mockups on how you’d like it to change.
On a different topic, I’d like to pick your brains about the multipart note.  In the SIEWG Visual Layout documentation, we propose tweaking the visual layout of notes and had a question about the two publish boxes.  Is there ever a case when y’all would want to publish only part of a note?  This would be, for example, doing a Conditions Governing Access Note and having 2+ subnotes, and intentionally keeping one unpublished?  I’d love your feedback!  Please comment!

From: <archivesspace_users_group-bounces at lyralists.lyrasis.org> on behalf of Christie Peterson <cpeterson at smith.edu>
Reply-To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org>
Date: Tuesday, November 14, 2017 at 9:51 AM
To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org>
Subject: Re: [Archivesspace_Users_Group] Digital Object vs Resource record

I'm wary of making descriptive choices based on how they display, for a number of reasons based on principle and experience.

One feature of the PUI enhancements that I think is particularly great is the ability to display metadata inherited down through the descriptive hierarchy. This seems like it would be an ideal place for similar inheritance. I haven't personally worked with the new PUI enough to know if or how it's possible, though.


Christie Peterson

On Tue, Nov 14, 2017, 8:43 AM Linda Hocking <lhocking at litchfieldhistoricalsociety.org<mailto:lhocking at litchfieldhistoricalsociety.org>> wrote:

We are struggling with the same issue. I’m thinking of putting a note in the digital object record that says, “see finding aid for full description.” You know how when you shop online and there is a checkbox to use the same address for billing and shipping? I wish we had that here to use the same description/title/etc. for the digital object and associated resource. To make matters worse, putting the objects in another system means we have to put the data in a third place. We’re using the Connecticut Digital Archives (CTDA) and I have tried exporting MODS from ArchivesSpace and importing it there, but it doesn’t work properly. I haven’t come up with a good solution, and I am very interested in hearing suggestions too. Thanks very much for bringing it up.


From: archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org>] On Behalf Of Benedett, Barbara
Sent: Monday, November 13, 2017 1:15 PM
To: archivesspace_users_group at lyralists.lyrasis.org<mailto:archivesspace_users_group at lyralists.lyrasis.org>
Subject: [Archivesspace_Users_Group] Digital Object vs Resource record


I’m curious about how people are handling digital objects attached to resources in ASpace.  If you have created an archival object for which you will attach a digital object as an instance, where do you tend to put the bulk of the descriptive metadata?  Or do you duplicate notes and/or children in both the DO and the resource record?  How about DO’s dates?  Do you tend to record only the date the digital object was created or the dates of the digitized materials within as well?

I am, of course, reluctant to have to type the same data twice.  However, since I will be publishing many of the DOs for public view, I’m inclined to want the same level of detail in both the finding aid and the digital object record.  Anyone care to share what you do in this area?



Barbara J. Benedett, CA

Digital Archivist | Rock Resource Center

1720 Locust Street, Philadelphia, PA 19103

(215) 717-3139 Phone  |  (215) 893-9065 Fax  |  barbara.benedett at curtis.edu<mailto:barbara.benedett at curtis.edu>

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Christie S. Peterson

Head of Technical Services for Special Collections
Smith College
Northampton, Mass.
cpeterson at smith.edu<mailto:cpeterson at smith.edu>

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