[Archivesspace_Users_Group] Accruals/related accesions

[Olivia S Solis]

Hi Kari,

Our registrar determines this, but essentially we consider an accession
that has the same creator and is the same resource type as an existing
collection an accrual. Sometimes this is very obvious. For instance, we are
the university archives (University of Texas) and regularly receive
records/papers from departments and faculty. So if we have already received
an accession from a particular professor, a new accession from him or her
would be an accrual. If a professor sends materials to us for the first
time, the accession is not an accrual, though any subsequent accessions
he/she passes on would be.

Most of the time, whether or not something is an accrual is clear to our
registrar, but sometimes he has to do a little digging to see if an
accession is an addition to an already existing collection.

Does that make sense?

Thanks,
Olivia

On Fri, Mar 31, 2017 at 8:32 AM, Kari R Smith <smithkr at mit.edu> wrote:

> Hi Olivia,
>
> Can you explain more about how you are distinguishing between accessions
> that are accruals from those that are not?
>
>
>
> Kari R. Smith
>
> Digital Archivist and Program Head for Born-digital Archives
>
> Institute Archives and Special Collections
>
> Massachusetts Institute of Technology Libraries, Cambridge, Massachusetts
>
> 617.253.5690 <(617)%20253-5690>   smithkr at mit.edu
> http://libraries.mit.edu/archives/  @karirene69
>
>
>
> *From:* archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:
> archivesspace_users_group-bounces at lyralists.lyrasis.org] *On Behalf Of *Olivia
> S Solis
> *Sent:* Thursday, March 30, 2017 2:06 PM
> *To:* Archivesspace Users Group <archivesspace_users_group@
> lyralists.lyrasis.org>
> *Subject:* [Archivesspace_Users_Group] Accruals/related accesions
>
>
>
> Hello all,
>
>
>
> We at the Briscoe are pretty far along the path to implementing ASpace,
> but have a number of unresolved issues. One being we are still figuring out
> how to deal with our accessions that are accruals. The Initially, we had
> thought to have all accessions in an accrual be related accessions with a
> sibling relationship. I ran a test with 3 collections: Collection 1,
> Collection 2, and Collection 3. Steps:
>
>
>
> 1) Link Collection 1 and Collection 2 as related accessions/siblings.
>
> 2) Link Collection 1 and Collection 3 as related accessions/siblings.
>
>
>
> My assumption was that Collection 2 and Collection 3 would automatically
> be related as siblings, but this was not the case. Is this behavior a known
> issue or is there some logic behind this? Am I missing something? I would
> think that ASpace would consider all the accessions in a daisy-chained
> series of siblings as siblings of each other. If this is not the case, the
> maintenance in connecting 20 related accessions/sibling records would be
> enormous.
>
>
>
> Nonetheless this led me to decide it might be better to have the first
> accession in the series of accruals be considered the parent and all the
> additional accessions be considered related accessions/forms part of the
> parent/first accrual. I ran another test:
>
>
>
> 1) Create Collection 4 and spawn an accession from it, Collection 5.
>
> 2) Connect the two as related accessions, with Collection 5 designated a
> child of Collection 4.
>
> 3) Spawn a resource from Collection 4, and check related accession.
>
>
>
> In the spawned resource, only Collection 4 was linked as a related
> accession in the newly spawned resource. I would have expected Collection 5
> to be linked as a related accession in the resource as well. Again, same
> question. Is this a known issue, or is there some logic behind this? We'd
> like to indicate all source accessions that are part of the accrual in the
> related resource records. It would seem like the related accessions should
> automatically funnel in as related accessions in the resource.
>
>
>
> How are some of you representing accruals in ArchivesSpace? Have you
> encountered any problems with your decisions, and did what was the logic of
> why you decided to go the route that you did?
>
>
>
> Thanks!!
>
> Olivia
>
>
>
> --
>
> Olivia Solis, MSIS
>
> Metadata Coordinator
>
> Dolph Briscoe Center for American History
>
> The University of Texas at Austin
>
> 2300 Red River St. Stop D1100
>
> Austin TX, 78712-1426
>
> (512) 232-8013 <(512)%20232-8013>
>
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>
>


-- 
Olivia Solis, MSIS
Metadata Coordinator
Dolph Briscoe Center for American History
The University of Texas at Austin
2300 Red River St. Stop D1100
Austin TX, 78712-1426
(512) 232-8013
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