<div dir="ltr">Hi Kari,<div><br><div>Our registrar determines this, but essentially we consider an accession that has the same creator and is the same resource type as an existing collection an accrual. Sometimes this is very obvious. For instance, we are the university archives (University of Texas) and regularly receive records/papers from departments and faculty. So if we have already received an accession from a particular professor, a new accession from him or her would be an accrual. If a professor sends materials to us for the first time, the accession is not an accrual, though any subsequent accessions he/she passes on would be. </div></div><div><br></div><div>Most of the time, whether or not something is an accrual is clear to our registrar, but sometimes he has to do a little digging to see if an accession is an addition to an already existing collection.</div><div><br></div><div>Does that make sense?</div><div><br></div><div>Thanks,</div><div>Olivia</div></div><div class="gmail_extra"><br><div class="gmail_quote">On Fri, Mar 31, 2017 at 8:32 AM, Kari R Smith <span dir="ltr"><<a href="mailto:smithkr@mit.edu" target="_blank">smithkr@mit.edu</a>></span> wrote:<br><blockquote class="gmail_quote" style="margin:0 0 0 .8ex;border-left:1px #ccc solid;padding-left:1ex">
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1f497d">Hi Olivia,
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1f497d">Can you explain more about how you are distinguishing between accessions that are accruals from those that are not?
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1f497d"><u></u> <u></u></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1f497d">Kari R. Smith<u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1f497d">Digital Archivist and Program Head for Born-digital Archives<u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1f497d">Institute Archives and Special Collections<u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1f497d">Massachusetts Institute of Technology Libraries, Cambridge, Massachusetts<u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1f497d"><a href="tel:(617)%20253-5690" value="+16172535690" target="_blank">617.253.5690</a> smithkr at <a href="http://mit.edu" target="_blank">mit.edu</a>
<a href="http://libraries.mit.edu/archives/" target="_blank">http://libraries.mit.edu/<wbr>archives/</a> @karirene69<u></u><u></u></span></p><span class="">
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1f497d"><u></u> <u></u></span></p>
<p class="MsoNormal"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">From:</span></b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> <a href="mailto:archivesspace_users_group-bounces@lyralists.lyrasis.org" target="_blank">archivesspace_users_group-<wbr>bounces@lyralists.lyrasis.org</a> [mailto:<a href="mailto:archivesspace_users_group-bounces@lyralists.lyrasis.org" target="_blank">archivesspace_users_<wbr>group-bounces@lyralists.<wbr>lyrasis.org</a>]
<b>On Behalf Of </b>Olivia S Solis<br>
<b>Sent:</b> Thursday, March 30, 2017 2:06 PM<br>
<b>To:</b> Archivesspace Users Group <<a href="mailto:archivesspace_users_group@lyralists.lyrasis.org" target="_blank">archivesspace_users_group@<wbr>lyralists.lyrasis.org</a>><br>
<b>Subject:</b> [Archivesspace_Users_Group] Accruals/related accesions<u></u><u></u></span></p>
<p class="MsoNormal"><u></u> <u></u></p>
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<p class="MsoNormal">Hello all,<u></u><u></u></p><div><div class="h5">
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<p class="MsoNormal">We at the Briscoe are pretty far along the path to implementing ASpace, but have a number of unresolved issues. One being we are still figuring out how to deal with our accessions that are accruals. The Initially, we had thought to have
all accessions in an accrual be related accessions with a sibling relationship. I ran a test with 3 collections: Collection 1, Collection 2, and Collection 3. Steps:<u></u><u></u></p>
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<p class="MsoNormal">1) Link Collection 1 and Collection 2 as related accessions/siblings.<u></u><u></u></p>
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<p class="MsoNormal">2) Link Collection 1 and Collection 3 as related accessions/siblings.<u></u><u></u></p>
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<p class="MsoNormal">My assumption was that Collection 2 and Collection 3 would automatically be related as siblings, but this was not the case. Is this behavior a known issue or is there some logic behind this? Am I missing something? I would think that ASpace
would consider all the accessions in a daisy-chained series of siblings as siblings of each other. If this is not the case, the maintenance in connecting 20 related accessions/sibling records would be enormous.<u></u><u></u></p>
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<p class="MsoNormal">Nonetheless this led me to decide it might be better to have the first accession in the series of accruals be considered the parent and all the additional accessions be considered related accessions/forms part of the parent/first accrual.
I ran another test:<u></u><u></u></p>
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<p class="MsoNormal">1) Create Collection 4 and spawn an accession from it, Collection 5. <u></u><u></u></p>
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<p class="MsoNormal">2) Connect the two as related accessions, with Collection 5 designated a child of Collection 4.<u></u><u></u></p>
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<p class="MsoNormal">3) Spawn a resource from Collection 4, and check related accession.<u></u><u></u></p>
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<p class="MsoNormal"><u></u> <u></u></p>
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<p class="MsoNormal">In the spawned resource, only Collection 4 was linked as a related accession in the newly spawned resource. I would have expected Collection 5 to be linked as a related accession in the resource as well. Again, same question. Is this a
known issue, or is there some logic behind this? We'd like to indicate all source accessions that are part of the accrual in the related resource records. It would seem like the related accessions should automatically funnel in as related accessions in the
resource. <u></u><u></u></p>
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<p class="MsoNormal"><u></u> <u></u></p>
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<p class="MsoNormal">How are some of you representing accruals in ArchivesSpace? Have you encountered any problems with your decisions, and did what was the logic of why you decided to go the route that you did?<u></u><u></u></p>
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<p class="MsoNormal"><u></u> <u></u></p>
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<p class="MsoNormal">Thanks!!<u></u><u></u></p>
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<p class="MsoNormal">Olivia<u></u><u></u></p>
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<p class="MsoNormal"><u></u> <u></u></p>
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<p class="MsoNormal">-- <u></u><u></u></p>
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<p class="MsoNormal"><span style="font-size:9.5pt;color:black">Olivia Solis, MSIS</span><span style="font-size:9.5pt"><u></u><u></u></span></p>
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<p class="MsoNormal"><span style="font-size:9.5pt;color:black">Metadata Coordinator</span><span style="font-size:9.5pt"><u></u><u></u></span></p>
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<p class="MsoNormal"><span style="font-size:9.5pt;color:black">Dolph Briscoe Center for American History</span><span style="font-size:9.5pt"><u></u><u></u></span></p>
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<p class="MsoNormal"><span style="font-size:9.5pt;color:black">The University of Texas at Austin</span><span style="font-size:9.5pt"><u></u><u></u></span></p>
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<p class="MsoNormal"><span style="font-size:9.5pt;color:black">2300 Red River St. Stop D1100</span><span style="font-size:9.5pt"><u></u><u></u></span></p>
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<p class="MsoNormal"><span style="font-size:9.5pt;color:black">Austin TX, 78712-1426</span><span style="font-size:9.5pt"><u></u><u></u></span></p>
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<p class="MsoNormal"><span style="font-size:9.5pt;color:black"><a href="tel:(512)%20232-8013" value="+15122328013" target="_blank">(512) 232-8013</a></span><span style="font-size:9.5pt;color:#888888"><u></u><u></u></span></p>
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<br></blockquote></div><br><br clear="all"><div><br></div>-- <br><div class="gmail_signature" data-smartmail="gmail_signature"><div dir="ltr"><div><div dir="ltr"><div dir="ltr"><div dir="ltr"><div style="font-size:12.8px"><font color="#000000">Olivia Solis, MSIS</font></div><div style="font-size:12.8px"><font color="#000000">Metadata Coordinator</font></div><div style="font-size:12.8px"><font color="#000000">Dolph Briscoe Center for American History</font></div><div style="font-size:12.8px"><font color="#000000">The University of Texas at Austin</font></div><div style="font-size:12.8px"><font color="#000000">2300 Red River St. Stop D1100</font></div><div style="font-size:12.8px"><font color="#000000">Austin TX, 78712-1426</font></div><div style="color:rgb(136,136,136);font-size:12.8px"><span style="color:rgb(0,0,0);font-size:12.8px">(512) 232-8013</span></div></div></div></div></div></div></div>
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