[Archivesspace_Users_Group] Export options for User Permission Groups?

Majewski, Steven Dennis (sdm7g) sdm7g at eservices.virginia.edu
Tue Mar 7 16:04:39 EST 2017

I believe if you add “initiate import jobs” permission to the group, although the option will not show up when viewing the resource, you can click on "Create/Background Jobs” menu and download a PDF that way. However that’s probably still granting more permissions than you want. I believe that now that there are other types of batch jobs, “import” applies to all batch jobs. Yes: it’s often difficult to figure out what permission you need to turn on for a particular use case. Another alternative is to enable the aspace-public-formats plugin and then you can download PDF from the public web server.

In general: Yes — I’ve had problems with the ArchivesSpace permissions system. In some places it doesn’t grant even read permission to things that you don’t have permission to change. I believe that’s the case for repository information.  I know there are more — I’m sorry I haven’t been keeping a list of the issues as they come up. Another issue is that users can’t change their own passwords — they need an admin to set them.

— Steve.

On Mar 7, 2017, at 3:30 PM, Eric Milenkiewicz <eric.milenkiewicz at ucr.edu<mailto:eric.milenkiewicz at ucr.edu>> wrote:

Hi All,

We have provided reference staff with Viewer access to our ASpace instance (1.4.2), however they cannot access any of the export options namely “Print Resource to PDF.” This would be extremely helpful in reference interactions pertaining to in-process/partially processed collections that are not yet available through the public interface. The export option does not become available until the “Advanced Data Entry” level which provides more privileges than we would like to grant here. And exports aren’t listed as one of the Manage Groups functions that can be toggled on/off.

I’m curious to hear if others are facing similar issues and if there are any workarounds/planned improvements in this area? Thanks.


Eric Milenkiewicz
Manuscripts Curator
Special Collections & University Archives
UCR Library

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