[Archivesspace_Users_Group] Encoding instances without containers

[Bowers, Kate A.]

While we have not yet implemented container management in AS, we are looking very hard at how we might do so, and so examining the business  model in AS very closely and comparing it to our current locations and container management database, so I am really glad to see your question!


At the Harvard University Archives every such item is a "unit" (our term) and receives an identifying number as if it were a "top container" (AS term). Thus it can be tracked and moved and associated with physical locations and fulfillment requests just as if it were any other box.  If you do this in AS and create a no-container "container profiles" -- which would be a great way to find those that are more vulnerable because they are not boxed anyway -- I hope you report back on whether or not this works for you!


Kate

Kate Bowers
Collections Services Archivist for Metadata, Systems, and Standards
Harvard University Archives
kate_bowers at harvard.edu<mailto:megan_sniffin-marinoff at harvard.edu>
617.496.2713
voice: (617) 998-5238
fax: (617) 495-8011
web: http://nrs.harvard.edu/urn-3:hul.eresource:archives
Twitter: @k8_bowers





________________________________
From: archivesspace_users_group-bounces at lyralists.lyrasis.org <archivesspace_users_group-bounces at lyralists.lyrasis.org> on behalf of Ben Goldman <bmg17 at psu.edu>
Sent: Wednesday, July 12, 2017 7:18 PM
To: Archivesspace Users Group
Subject: [Archivesspace_Users_Group] Encoding instances without containers

Hi Everyone,

Having just recently upgraded to a post 1.5 world, we're learning more about the top container functionality. One immediate thing we noticed is that we cannot assign child indicators without creating or linking to a top container record. Which makes sense. But I'm curious to know how other institutions go about identifying locations for material not housed in a container, such as ledgers or artifacts?

Thanks,
Ben

Ben Goldman
Digital Records Archivist &
Sally W. Kalin Early Career Librarian for Technological Innovations
Penn State University Libraries
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