[Archivesspace_Users_Group] copyright/licensing statements in finding aids

Custer, Mark mark.custer at yale.edu
Thu Feb 16 08:23:05 EST 2017

Just a quick message to note that this has also been discussed for EAD3 and will eventually be added to the schema:  https://github.com/SAA-SDT/EAD3/issues/506

So, it seems like a change request to ArchivesSpace would be pretty natural once (and, better yet, even before) it’s available in DACS and EAD3.

From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Maureen Callahan
Sent: Wednesday, 15 February, 2017 7:03 PM
To: Archivesspace Users Group
Subject: Re: [Archivesspace_Users_Group] copyright/licensing statements in finding aids

I just wanted to say that I'm so glad that you brought this up, and that TS-DACS has been considering adding this to the content standard for some time now. In my opinion, there's no meaningful place for this in ArchivesSpace right now. But since ArchivesSpace (nominally) aligns with DACS, perhaps the first step might be a change request to DACS to include an element in archival description to indicate how the description itself is licensed. From there, EAD and ArchivesSpace could follow. I'd be willing to work with you to put this together.

All best,

On Wed, Feb 15, 2017 at 6:04 PM, Cobourn, Alston <Alston.Cobourn at tamucc.edu<mailto:Alston.Cobourn at tamucc.edu>> wrote:

We would like to apply a Creative Commons license to the resource records we create in and finding aids we generate from ArchivesSpace.  Is anyone else already doing this, and if so, where are you entering that information in ArchivesSpace?

I had originally thought of putting that information somewhere in the Finding Aid Data section of Resource records (the Finding Aid Note field really would be the only possible place), but the Finding Aid Data section info does not show up in the AS public interface, and based on the wireframes, it does not appear that will change in the new PUI.  We could put it in a General Note labeled something like “Finding Aid Usage” or “Finding Aid Rights”, which would show up in the PUI.

Alternately, if you are putting a copyright statement in your finding aids generated by AS, where are you entering that information?

It is my understanding that neither EAD2 nor EAD3 have field specifically designated for this kind of information.


Alston Cobourn
Processing and Digital Assets Archivist
Texas A&M-Corpus Christi
Alston.cobourn at tamucc.edu<mailto:Alston.cobourn at tamucc.edu>

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Maureen Callahan
Sophia Smith Collection Archivist
Smith College Special Collections
Northampton, Massachusetts 01063
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mcallahan at smith.edu<mailto:mcallahan at smith.edu>

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