[Archivesspace_Users_Group] Reports in 1.5.1

[Christine Di Bella]

Hi Sue,

As many people know, the current reports module has been problematic in ArchivesSpace. The Reports subteam of the User Advisory Council is writing a specification for a new reports module, which will be sent to the ArchivesSpace community soon. More information about their work is available at https://archivesspace.atlassian.net/wiki/display/AC/2015-16+Reports.

Reports that were known to not be working prior to the release of 1.5.0/1.5.1 were removed. I believe that there are some additional reports that have proven to be problematic. The members of the Reports subteam are likely the most versed in the current status of specific reports as well as reports overall, so it would be great if someone from that group would give an update.

And since others are likely having the same issue, I'll just mention a couple workarounds I've been pointing people to lately related to getting reporting data: the v1.5 versions provide a way for getting data out in CSV format. You can access this option from the Browse or search results page for any of the primary record types (Accessions, Resources, Digital Objects, Agents, etc.). This will export every field from every record in the result set, but the data can be refined outside ArchivesSpace.

Another option that some people are using with success is setting up an ODBC connection or otherwise hooking ArchivesSpace up to output data to an external program. Laurel McPhee of UCSD presented a lightning talk at the Member Forum about this, and Nancy Enneking of the Getty presented a similar talk titled DIY Reports in ArchivesSpace at a session called Making ArchivesSpace Work for You at SAA last month. Nancy's talk is in the file posted at http://schd.ws/hosted_files/archives2016/3e/Session501-All_presenters.pptx; Nancy's starts on page 40.

Christine

Christine Di Bella
Community Outreach Manager
christine.dibella at lyrasis.org<mailto:christine.dibella at lyrasis.org>
800.999.8558 x2905
678-235-2905
cdibella13 (Skype)
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From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Susan Luftschein
Sent: Wednesday, September 21, 2016 2:59 PM
To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org>
Subject: [Archivesspace_Users_Group] Reports in 1.5.1

Hi all,

Does anyone have a status on the reports functionality in 1.5.1? Before I try to run a report I want to make sure it will actually run!  Couldn't find anything in Jira.

Thanks,
Sue

Sue Luftschein
Head, and Archival & Metadata Librarian
USC Libraries Special Collections
University of Southern California
Doheny Memorial Library
3550 Trousdale Parkway, Room 207
Los Angeles, CA 90089-0189
tel:213-740-4046
fax:213-740-2343
luftsche at usc.edu<mailto:luftsche at usc.edu>

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