[Archivesspace_Users_Group] Does anyone have a mapping between ATK and ArchivesSpace permissions?

[Christine Di Bella]

Hi Kari,

On the second part of your question, permissions in ArchivesSpace are assigned to groups of users via the Manage User Access or Manage Groups areas; there are links to these under the gear menu, though they're only listed for users that have permission to perform those functions. (You may need to check with your system administrator to determine what permissions you have, if you're not sure.) ArchivesSpace has 7 different built-in permission levels (6 groups plus system administrator access), but you can create additional groups or change the permissions in the built-in groups. With the exception of system administrator privileges, which apply to an entire installation, permissions are specific to a particular repository, so an individual user can have different levels of permissions for the different repositories in your installation if you wish.

There's information about this in the user manual at https://docs.archivesspace.org/Default.htm#UserPermGroupsManage.htm and we also have some videos in the members area related to this (look for videos related to users or permission groups). If you need any other pointers or have other questions, just let us know.

Christine

Christine Di Bella
Community Outreach Manager
christine.dibella at lyrasis.org<mailto:christine.dibella at lyrasis.org>
800.999.8558 x2905
678-235-2905
cdibella13 (Skype)
[cid:image003.png at 01CE734E.FD759D30]



From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Kari R Smith
Sent: Wednesday, September 21, 2016 10:19 AM
To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org>
Subject: Re: [Archivesspace_Users_Group] Does anyone have a mapping between ATK and ArchivesSpace permissions?

Laurel, thank you very much for posting this // and to Yale's team for their information as well.

Kari

Kari R. Smith
Digital Archivist, Institute Archives and Special Collections
Massachusetts Institute of Technology Libraries
617.253.5690   smithkr at mit.edu   http://libraries.mit.edu/archives/

From: archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of McPhee, Laurel
Sent: Wednesday, September 21, 2016 10:13 AM
To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org<mailto:archivesspace_users_group at lyralists.lyrasis.org>>
Subject: Re: [Archivesspace_Users_Group] Does anyone have a mapping between ATK and ArchivesSpace permissions?

Hi Kari,

We were also happy with the former permissions structure in ATK, but ended up following Yale's good advice on how to create much more granular user groups that give us the ability to assign permissions at a very detailed level (I think Maureen Callahan originally posted this guidance to the listserv some months ago). I've attached the grid that we adopted here, and it's worked very well to phase in permissions in sync with trainings. Most users belong to multiple groups and it gives us a lot of control.

This doesn't directly answer your question, but I hope is helpful.

Laurel

Laurel McPhee
Supervisory Archivist, Special Collections & Archives Program
UC San Diego Library | * 858-534-5619 | * lmcphee at ucsd.edu<mailto:lmcphee at ucsd.edu>



From: archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Kari R Smith
Sent: Wednesday, September 21, 2016 6:36 AM
To: Archivesspace Users Group (archivesspace_users_group at lyralists.lyrasis.org<mailto:archivesspace_users_group at lyralists.lyrasis.org>) <archivesspace_users_group at lyralists.lyrasis.org<mailto:archivesspace_users_group at lyralists.lyrasis.org>>
Subject: [Archivesspace_Users_Group] Does anyone have a mapping between ATK and ArchivesSpace permissions?

Hello,
We're at the stage of assigning permissions in AS to our users and are using the basis for what they had in ATK for our starting point.  They don't seem to map very directly and we are hoping someone has already done this work and will be willing to share your mapping with us.

We didn't make any modifications to the permission groups in ATK.

Alternatively, is there a place in ArchivesSpace where we can set the permission actions for each group?  In ATK there was the page where you could pick and choose any feature to be allowed or disallowed for a particular group.  We haven't seen that option in AS - would someone point us to that location?

Thanks!


Kari R. Smith
Digital Archivist, Institute Archives and Special Collections
Massachusetts Institute of Technology Libraries
617.253.5690   smithkr at mit.edu   http://libraries.mit.edu/archives/

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