[Archivesspace_Users_Group] Problem linking multiple top containers to single component

Christine Di Bella christine.dibella at lyrasis.org
Tue Sep 6 12:29:25 EDT 2016

I am able to replicate this in part in test, but the circumstances are fairly complicated.

·         I am able to add the larger number of instances and top containers to a component without difficulty.

·         When I try to save a first edit I make to the component (doesn’t matter if it’s in the basic information area or a sub-record like a note) with a larger number of top containers that triggers this message about missing information, which appears to be caused by the top container (but not the instance) information being cleared from the record. All the instances I created are still attached, but no longer display their linked top container information.

·         If I dismiss that edit (by clicking out of it), return to the component and make the edit again, everything works as expected.

·         If I only have a few instances/containers attached to a component, everything works as expected.

Rachel, is this what you’re seeing as well? I’m just trying to get a sense of if the issue is consistent, or if multiple things are happening here.

(If this is what is happening, the short term solution would appear to be either to limit the number of container instances you add to a resource component, or to click out of the first edit in order to preserve the top containers when you have greater than 10. But obviously in the long run this is something we’d want to resolve, or at least have behave in a predictable way based on reasonable limitations.)


Christine Di Bella
Community Outreach Manager
christine.dibella at lyrasis.org<mailto:christine.dibella at lyrasis.org>
800.999.8558 x2905
cdibella13 (Skype)
[cid:image003.png at 01CE734E.FD759D30]

From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Rachel Aileen Searcy
Sent: Friday, September 2, 2016 10:44 AM
To: archivesspace_users_group at lyralists.lyrasis.org
Subject: [Archivesspace_Users_Group] Problem linking multiple top containers to single component

Hello list,

I'm running into an issue adding a large number of top container records to a single component in a resource record. After having added over 10 containers a series, I tried to edit a note but received the following error message upon saving: "Top Container - Property is required but was missing." All of my top containers have Type, Indicator, and Container Profile fields filled in. I was able to replicate this is test.archivesspace.org<http://test.archivesspace.org> and there seems to be a tipping point after adding around 10 container instances to a single AO. Tabling descriptive and access considerations that might suggest that's too large of a range to describe in a single component, does anyone happen to know if there is a limit to how many containers can be associated with a single component? It appears as though accession records are not exhibiting this problem as far as I can tell.

Thanks very much in advance - any insight would be appreciated.

Rachel Searcy
Accessioning Archivist, Archival Collections Management
New York University Libraries
212.998.2539 | rachel.searcy at nyu.edu<mailto:rachel.searcy at nyu.edu>

The error:
[cid:image008.png at 01D2083A.3E602760]

But my containers look fine?

[cid:image009.png at 01D2083A.3E602760]

And when I open up the record again the Instances sub-record appears blank, even though I can locate those containers via the Manage Top Containers and they appear to be linked to the record:

[cid:image010.png at 01D2083A.3E602760]

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