[Archivesspace_Users_Group] Customizing user defined fields for different repositories within ArchivesSpace

Alexis A. Antracoli alexis.antracoli at princeton.edu
Fri May 20 11:03:52 EDT 2016

Thanks Christine.  It's good to know that these are per implementation not repository.


From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Christine Di Bella
Sent: Friday, May 20, 2016 10:58 AM
To: Archivesspace Users Group
Subject: Re: [Archivesspace_Users_Group] Customizing user defined fields for different repositories within ArchivesSpace

Dear Alexis,

User-Defined fields are per implementation of ArchivesSpace, not per repository. In a shared implementation, we encourage people to agree ahead of time on how those fields will be used. In the case where you're bringing different repositories into a new implementation, it would be good to get consensus on as much as you can and then reserve different fields for different repositories only when there is no consensus. (Actually, I' pretty sure this was the case in AT too; are you migrating multiple Princeton AT databases to one ArchivesSpace?)

You also may want to see if some values that were previously stored in a user-defined field now have a home in a regular field in ArchivesSpace. The sub-record structure, which allows you to have many different Date or Extent sub-records, for example, may enable you to get as much as possible out of user-defined fields which are specific only to your implementation.


Christine Di Bella
Community Outreach Manager
christine.dibella at lyrasis.org<mailto:christine.dibella at lyrasis.org>
800.999.8558 x2905
cdibella13 (Skype)
[cid:image003.png at 01CE734E.FD759D30]

From: archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Alexis A. Antracoli
Sent: Friday, May 20, 2016 10:32 AM
To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org<mailto:archivesspace_users_group at lyralists.lyrasis.org>>
Subject: [Archivesspace_Users_Group] Customizing user defined fields for different repositories within ArchivesSpace

We are in the process of getting ready to transition our accession records to ArchivesSpace and have three separate repositories set up.  Each repository uses the user defined fields in the accession records in a slightly different way and would like to be able to use different labels for them to reflect the actual information that is stored in these fields.  This is how we have Archivist's Toolkit set up.  While we have found the documentation about how to edit the en.yml file, we have not been able to figure out how to or whether we can customize these edits for each repository.  Is this currently possible and, if so, how would we go about this?


Alexis A. Antracoli
Assistant University Archivist for Technical Services
Princeton University
Seeley G. Mudd Manuscript Library
65 Olden Street
Princeton, NJ 08540
P: 609.258.5161
alexis.antracoli at princeton.edu<mailto:jmdrake at princeton.edu>

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