[Archivesspace_Users_Group] ASpace's PDF view of finding aids

[Helen Thomas]

Hi Mark,

The main style issue I have with the PDF output (aside from the
aforementioned publishing of unpublished components) is how it displays
note titles at the folder or item level. Attached is a screenshot from the
PDF output for one of our finding aids. The folder title here is "Economic
Review Committee." The title for the scope and contents note is bold and I
think a larger font than the title of the folder. I believe this emphasis
looks confusing for the user, and I would like for the title of the note to
be either less conspicuous than the folder title or not appear at all. If
we could opt out of displaying the "Scope and Contents" title line at the
folder level, since I think it's pretty apparent that this description
relates to the folder listed immediately above it, it could shorten the
finding aids quite a bit for those who choose to include folder or item
level description.​

Thanks for looking into this!

Helen

On Thu, Jun 23, 2016 at 9:49 AM, Custer, Mark <mark.custer at yale.edu> wrote:

> Wow, Lora, thanks!  That is really helpful.
>
>
>
> I can’t do anything about the export process in the staff interface, but I
> can look into the issue of unpublished notes showing up (that’s no good) as
> well as fixing how container labels display for version 1.5 (I don’t
> remember anyone reporting that before, but I’ll look to make see if it’s in
> the ASpace Jira).  I think I can replicate those issues based on your
> description, but if I need any example data, I’ll let you know.
>
>
>
> Thanks again.
>
>
>
>
>
>
>
> *From:* archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:
> archivesspace_users_group-bounces at lyralists.lyrasis.org] *On Behalf Of *Lora
> Davis
> *Sent:* Thursday, 23 June, 2016 10:26 AM
> *To:* Archivesspace Users Group
> *Subject:* Re: [Archivesspace_Users_Group] ASpace's PDF view of finding
> aids
>
>
>
> Hi Mark,
>
>
>
> I, like you, haven’t really looked at the PDF XSL-FO.  At my prior
> institution we maintained our export EAD -> local XSLT -> HTML workflow
> (and we were hosted so couldn’t access the application anyway), and, at my
> current institution, we’ve only been live in ASpace for about a month.
> That said, as we start kicking the tires here, our team has been generating
> a running list of PDF issues/concerns in our local JIRA instance.
>
>
>
> PDF exports are low-ish on my priority list right now, but I’m happy to
> pass these tickets along in case they’re of use to you.  I’m just
> copying/pasting these out from our JIRA where they’ve been recorded by
> users other than myself, so I expect you might need to follow up with me
> for more clarity off list.
>
>
>
> -          (Not a stylesheet issue, just general comment about the
> process) Exporting to PDF still necessitates a lot of click-through! Can we
> streamline this?  Also, when exporting as PDF, search only works with text
> title. Can't search as MS.0545 for example.
>
> -          (You’ve addressed this.  Thanks!) PDF export fails entirely
> when inline coding present in ToC.
>
> -          When exporting to PDF, public and unpublished notes show up.
>
> -          (Guessing this stems from the XSL-FO predating the container
> management plugin/1.5.0) For collection level finding aids (e.g. no dsc
> exists) instance information is presented in “Summary Information” in a
> confusing fashion.  For example, the label reads “Mixed Materials
> [31151030059731] [box]:” and value reads “1.”  This makes no sense to users.
>
>
>
> Again, feel free to follow up directly and I can get better
> examples/screenshots/etc. from the team.
>
>
>
> Thanks for taking this on,
>
>
>
> Lora
>
>
>
> Lora J. Davis
>
> Digital Archivist
>
> The Sheridan Libraries
>
> Johns Hopkins University
>
> 3400 North Charles Street
>
> Baltimore, MD     21228
>
> (410) 516-5898
>
> ljdavis at jhu.edu
>
>
>
>
>
>
>
> *From:* archivesspace_users_group-bounces at lyralists.lyrasis.org [
> mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org
> <archivesspace_users_group-bounces at lyralists.lyrasis.org>] *On Behalf Of *Custer,
> Mark
> *Sent:* Thursday, June 23, 2016 9:45 AM
> *To:* Archivesspace Users Group <
> archivesspace_users_group at lyralists.lyrasis.org>
> *Subject:* [Archivesspace_Users_Group] ASpace's PDF view of finding aids
>
>
>
> All,
>
>
>
> I haven’t really looked too much at the PDF that ASpace provides since
> we’re still using our local PDF transformation process, so I’m curious what
> folks think of that output in general?  I feel like most of the feedback
> that I’ve heard has been positive, with a few requests to change things
> like font sizes in certain places.
>
>
>
> For those of you who are using the PDFs, what are the things you’d like to
> see changed, if anything?
>
>
>
> Thanks,
>
>
>
> Mark
>
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>


-- 
*Helen Thomas*
Assistant Archivist
Ellender Library, Nicholls State University
helen.thomas at nicholls.edu | (985) 448-4644
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