[Archivesspace_Users_Group] [archivesspace] Planned enhancements to ArchivesSpace location management

Callahan, Maureen maureen.callahan at yale.edu
Fri Jan 15 08:25:49 EST 2016

Hi Sally,

Would you consider creating a user permission category for managing location profiles, in the same way that there is one for managing container profiles? This way, the admin will have access to it anyway, but it gives folks flexibility to give someone this access without making her an admin.


On Jan 14, 2016, at 5:38 PM, Sally Vermaaten <sally.vermaaten at nyu.edu<mailto:sally.vermaaten at nyu.edu>> wrote:

Dear colleagues,

We would like to share NYU's plans to contribute several enhancements to ArchivesSpace's location management functionality. We have attached a specification document which describes each of the 6 features we will be contributing to the core code. We believe these enhancements will benefit many - if not most - institutions by making the application an even more effective tool for managing physical collections.

The new features are specifically aimed at making it easier to assign locations, identify spaces where materials can be shelved and plan for collection growth. The features are optional, and existing functionality and the existing data model will be retained. If your institution chooses not to use the new features, you can carry on using ArchivesSpace the way you were using it before these additions.

Two key parts of the new functionality are the ability to create a Location Profiles and the ability, by using Location Profile and Container Profile information, to identify empty spaces in your stacks. The updates will also allow users to download 2 types of 'shelf lists' and to bulk assign multiple Containers to multiple Locations. We plan to work with consultants with expertise in ArchivesSpace development to build these features during Northern Hemisphere winter to spring.

We welcome any questions you may have. We would also be delighted to hear your ideas about how these features could be built upon in the future (e.g. visualizations of stack spaces, even more efficient location identification, etc.). We will compile any suggestions received into an 'Ideas for future Locations Management features' document and share with the community in the hope that other institutions will be inspired to run with great ideas captured there.

Sally, Rachel and Chela

Sally Vermaaten
Project Manager, Archival Systems
New York University Libraries

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