[Archivesspace_Users_Group] Issues Importing/Rearranging Large Collection

Alexander Duryee alexanderduryee at nypl.org
Wed Dec 28 16:02:22 EST 2016

We were able to successfully import a large collection (~2000 components)
into ArchivesSpace, and imported a set of additions to the collection as
well.  However, after importing the additions, we ran into two problems:

1)  After importing the additions via the API, many of the archival objects
also have additional "ghost" records in the tree view.  These records are
just pointers to the "real" object - clicking them opens the correct object
- but they cannot be moved/deleted from the collection.  In addition, these
records are exporting in the EAD XML output (as copies of the "real"
record).  Most perplexingly, these ghost records don't appear as archival
objects in the backend database - only via the frontend and exports.

2) When rearranging archival objects within the collection (via the tree
view), the object first appears in the proper location.  However, when
refreshing the collection, the component appears 5-10 objects away from
where it was dropped.  This is reinforced by the object's position value in
the database - for example, drag-and-dropping an object to position 205
will save it at position 198 instead.

Any ideas as to causes/solutions/workarounds would be tremendously

Many thanks!

Alexander Duryee
Metadata Archivist
New York Public Library
alexanderduryee at nypl.org
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