[Archivesspace_Users_Group] Deleting in Bulk From the Staff Interface

Thu Dec 15 14:25:10 EST 2016

Jason,

I’ve used the API to perform several kinds of batch operations, but like Bria, I’m no expert.  I describe a few of these operations in this blog post<http://blogs.library.duke.edu/bitstreams/2016/09/21/archivesspace-api-fun/>.  I know there are many others who have written little utility scripts (usually in Python) to make bulk updates via the API.  Some of those are shared on the ArchivesSpace wiki<https://archivesspace.atlassian.net/wiki/display/ADC/Plugins+and+Scripts> or are available in Github: https://github.com/search?utf8=%E2%9C%93&q=archivesspace+scripts

It would be interesting to identify the most common tasks folks are trying to perform using the API and then think about developing those most common batch operations into a set of feature requests that could be performed directly in the staff interface.  My sense is that so many of the bulk operations are really institution-specific, but maybe there are a few obvious ones that would rise to the top.  For example, one thing I’d like to see is a way to batch import component (archival object) records from CSV (not using RDE).  We have some workarounds<https://sleepy-ocean-6616.herokuapp.com/> for this and I know others do as well.

-Noah

================
Noah Huffman
Archivist for Metadata, Systems, and Digital Records
David M. Rubenstein Rare Book & Manuscript Library
Duke University | 919-660-5982
http://library.duke.edu/rubenstein/

From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Bria Lynn Parker
Sent: Thursday, December 15, 2016 12:10 PM
To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org>
Subject: Re: [Archivesspace_Users_Group] Deleting in Bulk From the Staff Interface

I have command line access to the API, and I've had decent success using the API to do bulk updates and deletions. It's been great for when we notice something didn't import as we had expected/hoped.

I used the API extensively when the processing status moved to an event <https://urldefense.proofpoint.com/v2/url?u=https-3A__icantiemyownshoes.wordpress.com_2015_11_20_how-2Di-2Dlearned-2Dto-2Dstop-2Dworrying-2Dand-2Dlove-2Dthe-2Dapi_&d=CwMFaQ&c=imBPVzF25OnBgGmVOlcsiEgHoG1i6YHLR0Sj_gZ4adc&r=F0JE8U9-xhxe_nE7d7aEUi-uqfKqvYJ222bS0oz9mko&m=AwhJM0d3pLVDp4SpyrDUA939maLvuOkFS9pd0S03TX4&s=A5avVx7im_AOTuiBftCnFEI9kRcsmHiCJMCV2Jo6A5I&e=> and we didn't want to manually add each one.

I'm not an expert at it by any means, but I could answer questions for anyone who is new to the API and is interested in trying it!

--
Bria L. Parker
Metadata Librarian

2200 McKeldin Library

University of Maryland

College Park, MD 20742-7011

(301) 405-9067<tel:%28301%29%20405-9067>

blparker at umd.edu<mailto:blparker at umd.edu>

On Thu, Dec 15, 2016 at 12:03 PM, Jason Loeffler <j at minorscience.com<mailto:j at minorscience.com>> wrote:
In general, I'm interested to know more about how people currently perform bulk operations on ArchivesSpace objects, including record creation (without the RDE), bulk updates, deletions, etc.

Just curious if any of you have command line access to the server running your ArchivesSpace instance and are able to work with the API. Without it, you have to resort to workarounds which, though helpful, can be a little clunky and/or error prone.

It would be great to include a set of bulk operation tools in a future ArchivesSpace release.

Jason Loeffler
Technology Consultant | The American Academy in Rome
Minor Science | Application Development & Metadata Strategy
Brooklyn, New York
jason at minorscience.com<mailto:jason at minorscience.com>
(347) 405-0826<tel:(347)%20405-0826>
minorscience (Skype)

On Thu, Dec 15, 2016 at 10:07 AM, Noah Huffman <noah.huffman at duke.edu<mailto:noah.huffman at duke.edu>> wrote:
Suzanne,

In addition to Mark’s strategy (I’d never thought of that), here’s another way to batch delete components, especially if you need to search for them:

1.       Go to Browse>Resources

2.       Check the “show components” box

3.       Search for matches in the “Filter by text” box

4.       Use facets to filter results if necessary

5.       Check all the archival object records you want to delete

6.       Click Delete.

-Noah

From: archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org>] On Behalf Of Custer, Mark
Sent: Thursday, December 15, 2016 9:49 AM
To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org<mailto:archivesspace_users_group at lyralists.lyrasis.org>>
Subject: Re: [Archivesspace_Users_Group] Deleting in Bulk From the Staff Interface

Suzanne,

Here’s one workaround for that:

•         Add a child-level component to the resource, and name it something like “delete-me”, and give it any level whatever (since those two fields are required to create a new archival object).

•         Select all of the archival components that you want to delete (you can use the shift and/or control keys to select whatever you need to select), and then use the “move” function to move them into the newly-created delete-me wrapper.

•         Then, just delete that delete-me component.

Mark

From: archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Stasiulatis, Suzanne
Sent: Thursday, 15 December, 2016 9:32 AM
To: archivesspace_users_group at lyralists.lyrasis.org<mailto:archivesspace_users_group at lyralists.lyrasis.org>
Subject: [Archivesspace_Users_Group] Deleting in Bulk From the Staff Interface

Is there any way to delete multiple archival objects in a resource. Can you select multiple archival objects and delete them in bulk? What are your workarounds or solutions?

Thanks in advance,

Suzanne

Suzanne Stasiulatis | Archivist II
Pennsylvania Historical and Museum Commission | Pennsylvania State Archives
350 North Street | Harrisburg, PA 17120-0090
Phone: 717-787-5953<tel:(717)%20787-5953>
http://www.phmc.pa.gov<https://urldefense.proofpoint.com/v2/url?u=http-3A__www.phmc.pa.gov_&d=CwMFAg&c=-dg2m7zWuuDZ0MUcV7Sdqw&r=s7ciGQfUJeaV_ryx908hbeXDoU9aqDwDN0Z0VbfsJ3Y&m=f33wlBF941e1CcSbiMoNu4w15r-LncWN9Jvu2sJL_us&s=8L1uVdHw_uPoFgAUv-p9ds7hvM-TTysrbmyQQ1kMxFU&e=>
sustasiula at pa.gov<mailto:sustasiula at pa.gov>

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