[Archivesspace_Users_Group] inclusive date issue on PDF export

Thu Aug 11 14:15:50 EDT 2016

Thanks, Sarah, for forwarding me an example. I checked in 1.5.1 and 1.5.0 and confirmed that the encoding of <unitdate type=”inclusive”> appears in the EAD when the date type in the staff interface is “single”, which is the reason it also appears in the PDF. This encoding also appears in the EAD exported from 1.4.2 (and previous versions), but is not as noticeable in the PDF, because something was added to the PDF stylesheet for 1.5.0 that made these dates more prominent. The encoding is actually intentional – the only values for unitdate type in EAD are “inclusive” or “bulk”, so an EAD export from ArchivesSpace (and the PDF that is based on the EAD export), converts a value of “single” to “inclusive” in order to be valid EAD. You can see this in the mapping document for EAD imports and exports at http://archivesspace.org/sites/default/files/EAD-Import-Export-Mapping-20130831.xlsx.

There is a lingering problem with bulk dates being converted to inclusive dates in the EAD (see https://archivesspace.atlassian.net/browse/AR-1444). Dates with a type of “bulk” should not be converted to “inclusive”.

So even though this particular issue is not really an error/bug, I do think the new prominence of this set of dates on the PDF may be problematic, and perhaps the EAD/XSLT experts among our community could suggest some solutions.

Christine

From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Christine Di Bella
Sent: Thursday, August 11, 2016 12:07 PM
To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org>
Subject: [Archivesspace_Users_Group] inclusive date issue on PDF export

Hi Sarah or Cheri,

This could be a stylesheet issue. Would you please send screenshots of what the date subrecords look like for some of these resource components on the staff side, and the corresponding PDF that includes them? I just want to see how they’re entered into ArchivesSpace.

Thanks,
Christine

Christine Di Bella
Community Outreach Manager
christine.dibella at lyrasis.org<mailto:christine.dibella at lyrasis.org>
800.999.8558 x2905
678-235-2905
cdibella13 (Skype)
[cid:image003.png at 01CE734E.FD759D30]

From: archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Pinard, Sarah
Sent: Thursday, August 11, 2016 11:52 AM
To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org<mailto:archivesspace_users_group at lyralists.lyrasis.org>>
Subject: Re: [Archivesspace_Users_Group] Can't add Top Container from Instances

Cheri,

We are experiencing the same issue (inclusive date types showing in the PDF export, when in fact these are single dates). We just updated to version 1.5.1.

-Sarah

Sarah Pinard, CA
Processing Archivist
The University Archives
University at Buffalo
420 Capen Hall
Buffalo, NY 14260-1674
(716) 645-1362
http://library.buffalo.edu/archives/

From: archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Cheri Crist
Sent: Wednesday, August 10, 2016 4:54 PM
To: archivesspace_users_group at lyralists.lyrasis.org<mailto:archivesspace_users_group at lyralists.lyrasis.org>
Subject: Re: [Archivesspace_Users_Group] Can't add Top Container from Instances

There is one other baffling issue... the pdf output file is showing the date type [inclusive] before EVERY date...even when I've specified that it's a single date.

Cheri Crist
Project Archivist
Richard and Ronay Menschel Library
George Eastman Museum
900 East Ave.
Rochester, NY 14607
ccrist at eastman.org<mailto:ccrist at eastman.org>
(585)271-3361 ext. 280

On Wed, Aug 10, 2016 at 4:11 PM, Cheri Crist <ccrist at eastman.org<mailto:ccrist at eastman.org>> wrote:
It's definitely not happening in the test environment, so it must be a local issue.

Cheri Crist
Project Archivist
Richard and Ronay Menschel Library
George Eastman Museum
900 East Ave.
Rochester, NY 14607
ccrist at eastman.org<mailto:ccrist at eastman.org>
(585)271-3361 ext. 280<tel:%28585%29271-3361%20ext.%20280>

On Wed, Aug 10, 2016 at 12:02 PM, Cheri Crist <ccrist at eastman.org<mailto:ccrist at eastman.org>> wrote:
I've created container profiles for our repository, but when I attempt to create an a top container within an instance for an archival object, AS won't allow me to access the container profiles (i.e., nothing happens when I select browse). I figured I could get around this by just creating a new profile from the same menu, but that too does nothing. I noticed that the drop-down arrow for the container profile field is on the left side of the field, which might be a sign that something is amiss.

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Cheri Crist
Project Archivist
Richard and Ronay Menschel Library
George Eastman Museum
900 East Ave.
Rochester, NY 14607
ccrist at eastman.org<mailto:ccrist at eastman.org>
(585)271-3361 ext. 280<tel:%28585%29271-3361%20ext.%20280>

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