[Archivesspace_Users_Group] Is it possible to include a summary note in a digital object CSV?

Custer, Mark mark.custer at yale.edu
Fri Apr 22 09:07:10 EDT 2016

Hi, Angela.

Hopefully someone else will chime in with answers or advice (this can certainly be done with the API, and/or the digital object converter code<https://github.com/archivesspace/archivesspace/blob/master/backend/app/converters/digital_object_converter.rb> could be updated for this), but I'd love to hear more about how you're using the Digital Object module in ArchivesSpace.

We've taken as minimal a stance as possible when it comes to daos (we don't like that have to supply titles, for just one example, since we only link daos to archival objects), so we're basically treating them as a glorified linking mechanism at this point (with a couple of exceptions, which will eventually be managed programmatically).  But I'm always interested to hear how others are using these features, whether in the staff or public interface.


p.s. My only advice to your message so far:  don't put those notes into a user defined field just to work around the limitations of the current dao importer!  That code can be updated more easily than what it'll take to deal with your data being scattered about (for instance, if you're thinking of using the summary field, I'd assume that you might already have daos with summaries, and mixing the two types is going to be a headache; but even if not, you'll have to think about how you're going to migrate this data eventually).

From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Angela Kroeger
Sent: Thursday, 21 April, 2016 3:24 PM
To: archivesspace_users_group at lyralists.lyrasis.org
Subject: [Archivesspace_Users_Group] Is it possible to include a summary note in a digital object CSV?

Greetings, ArchivesSpacers,

I hope to convert an Excel spreadsheet into a CSV for importing digital object records. I have looked at section 14.2.5 "Digital Object CSV" of the manual, the Digital Object CSV Map (http://archivesspace.org/importexport), and the Digital Object CSV Template (https://github.com/archivesspace/archivesspace/blob/master/backend/app/exporters/examples/digital_object/aspace_digital_object_import_template.csv).

Is there a way to add notes? Notes do not seem to be included in the list of fields in 14.2.5 or the template, but we really need to include the summary note.

Looking at the controlled value lists in our system I see note_digital_object_type with summary as one of the values. I imagine note_digital_object_type could be a column with summary as the value, but then how would I include the actual text portion of the note? Or is that impossible?

Alternatively, if push comes to shove, we could use a user-defined text field for the summary. But I haven't figured out how to make the user-defined fields display to the public. (The user defined text fields do seem to be keyword searchable from the public interface, but the text isn't visible.)

Thank you!

Angela Kroeger
akroeger at unomaha.edu<mailto:akroeger at unomaha.edu>
Archives and Special Collections Associate
Dr. C.C. and Mabel L. Criss Library
University of Nebraska at Omaha
(402) 554-4159

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