[Archivesspace_Users_Group] Problem

Tue Apr 5 16:38:38 EDT 2016

Matthew,

Did you make sure to select the correct import type (EAD) from the drop-down menu on the Background Job screen?  Sometimes, if the Import type is set to MARCXML (the default) and you try to import EAD, you’ll get the exact message that you received in the log.

It won’t throw an error, but it won’t load any records.

-Noah

From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Maura Carbone
Sent: Tuesday, April 05, 2016 4:33 PM
To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org>
Subject: Re: [Archivesspace_Users_Group] Problem

It looks like it didn't actually import -- under 1. Done reading JSON records , it says no records were found in the input file. It didn't actually create anything.

On Tue, Apr 5, 2016 at 4:29 PM, Matthew H Tallant <Matthew.Tallant at tamuk.edu<mailto:Matthew.Tallant at tamuk.edu>> wrote:

Maura,

Nothing is showing up. I attached a screen shot of what the log says.

Matthew Tallant

Processing Archivist

South Texas Archives

361-593-3251<tel:361-593-3251>

matthew.tallant at tamuk.edu<mailto:matthew.tallant at tamuk.edu>

________________________________
From: archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> <archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org>> on behalf of Maura Carbone <mauraa at brandeis.edu<mailto:mauraa at brandeis.edu>>
Sent: Tuesday, April 5, 2016 3:21 PM

To: Archivesspace Users Group
Subject: Re: [Archivesspace_Users_Group] Problem

When you go to the import job, do you see any links at the bottom to the collection and items created? Under the log box, there should be a list of imported records. Is that not appearing at all? Or are you able to view those and just not able to successfully search for the item/see it in the overall list of resources?
-Maura

On Tue, Apr 5, 2016 at 4:05 PM, Matthew H Tallant <Matthew.Tallant at tamuk.edu<mailto:Matthew.Tallant at tamuk.edu>> wrote:

I am attaching the ead I am using and we are using v.1.3.0. This version of the ead was generated by using what ASpace generated for this collection since the ead we created failed the import so I wanted to see how Aspace formats it.

Matthew Tallant

Processing Archivist

South Texas Archives

361-593-3251<tel:361-593-3251>

matthew.tallant at tamuk.edu<mailto:matthew.tallant at tamuk.edu>

________________________________
From: archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> <archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org>> on behalf of Maura Carbone <mauraa at brandeis.edu<mailto:mauraa at brandeis.edu>>
Sent: Tuesday, April 5, 2016 2:53 PM

To: Archivesspace Users Group
Subject: Re: [Archivesspace_Users_Group] Problem

Do you have the EAD you used? Could you share it?

Also what version of ASpace are you using?

-Maura

On Tue, Apr 5, 2016 at 3:36 PM, Matthew H Tallant <Matthew.Tallant at tamuk.edu<mailto:Matthew.Tallant at tamuk.edu>> wrote:

There is nothing that shows up in the "New and Modified Recrods" section. There is a notification that the job import was completed.

Matthew Tallant

Processing Archivist

South Texas Archives

361-593-3251<tel:361-593-3251>

matthew.tallant at tamuk.edu<mailto:matthew.tallant at tamuk.edu>

________________________________
From: archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> <archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org>> on behalf of Tomecek, Christy <christy.tomecek at yale.edu<mailto:christy.tomecek at yale.edu>>
Sent: Tuesday, April 5, 2016 10:29 AM

To: Archivesspace Users Group
Subject: Re: [Archivesspace_Users_Group] Problem

Out of curiosity, how have you tried to retrieve the resource record? Sometimes I have the issue where the field I’m searching for after an import doesn’t ‘translate’ into the resource record field correctly (my example from my experience is the way we form call number doesn’t form in the same way in the resource record due to how it’s written in the EAD and searching via the call number in our normal format doesn’t return it). If I can’t find it in resources, I will go to the job itself and click on one of the records in the “New and Modified Records” section. Or is it a problem where no records show up in that section?

Best,

Christy

--

Christy Tomecek

Archives Assistant

Manuscripts and Archives

Yale University Library

203-432-7382<tel:203-432-7382>

christy.tomecek at yale.edu<mailto:christy.tomecek at yale.edu>

From: archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org>] On Behalf Of Matthew H Tallant
Sent: Tuesday, April 05, 2016 11:09 AM
To: Archivesspace Users Group
Subject: Re: [Archivesspace_Users_Group] Problem

Sorry about that. Yes he sees the collection in the database but will not display in resources.

Matthew Tallant

Processing Archivist

South Texas Archives

361-593-3251<tel:361-593-3251>

matthew.tallant at tamuk.edu<mailto:matthew.tallant at tamuk.edu>

________________________________

From: archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> <archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org>> on behalf of Maura Carbone <mauraa at brandeis.edu<mailto:mauraa at brandeis.edu>>
Sent: Tuesday, April 5, 2016 9:50 AM
To: Archivesspace Users Group
Subject: Re: [Archivesspace_Users_Group] Problem

Hi Matthew,

Could you clarify what you mean by your IT guy looked and it showed up? Do you mean it showed up in the database?

Thanks,

Maura

On Tue, Apr 5, 2016 at 10:19 AM, Matthew H Tallant <Matthew.Tallant at tamuk.edu<mailto:Matthew.Tallant at tamuk.edu>> wrote:

Hello All,

We just started using so I did a test import of an EAD and fter completetion it does not show up in resources. My IT guy went in and looked and the collection shows up but for some reason it is not displaying. Any suggestions on what to do?

Thanks,

Matthew Tallant

Processing Archivist

South Texas Archives

361-593-3251<tel:361-593-3251>

matthew.tallant at tamuk.edu<mailto:matthew.tallant at tamuk.edu>

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--

Maura Carbone

Digital Initiatives Librarian
Brandeis University
Library and Technology Services
(781) 736-4659<tel:%28781%29%20736-4659>
415 South Street, (MS 017/P.O. Box 549110)
Waltham, MA 02454-9110
email: mauraa at brandeis.edu<mailto:mauraa at brandeis.edu>

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--
Maura Carbone
Digital Initiatives Librarian
Brandeis University
Library and Technology Services
(781) 736-4659<tel:%28781%29%20736-4659>
415 South Street, (MS 017/P.O. Box 549110)
Waltham, MA 02454-9110
email: mauraa at brandeis.edu<mailto:mauraa at brandeis.edu>

_______________________________________________
Archivesspace_Users_Group mailing list
Archivesspace_Users_Group at lyralists.lyrasis.org<mailto:Archivesspace_Users_Group at lyralists.lyrasis.org>
http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group<https://urldefense.proofpoint.com/v2/url?u=http-3A__lyralists.lyrasis.org_mailman_listinfo_archivesspace-5Fusers-5Fgroup&d=CwMFaQ&c=URKFmO0h1-PpCttSQ3v_bEhalPi_sNmh-_LG0Bso5YA&r=rw-AX64nOE357XKTf5GUZ2a6ahdKKyrTdVNzL_mhzvc&m=tepl6U2hCIicdqXK4XCYW0oVueRcP_ZA1lU3R5yVjj8&s=maKVkzkqzBA6MxoHMJSKYAK4M-d1kBPA1VuA4xwOGqs&e=>

--
Maura Carbone
Digital Initiatives Librarian
Brandeis University
Library and Technology Services
(781) 736-4659<tel:%28781%29%20736-4659>
415 South Street, (MS 017/P.O. Box 549110)
Waltham, MA 02454-9110
email: mauraa at brandeis.edu<mailto:mauraa at brandeis.edu>

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http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group

--
Maura Carbone
Digital Initiatives Librarian
Brandeis University
Library and Technology Services
(781) 736-4659
415 South Street, (MS 017/P.O. Box 549110)
Waltham, MA 02454-9110
email: mauraa at brandeis.edu<mailto:mauraa at brandeis.edu>
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