[Archivesspace_Users_Group] ArchivesSpace or Islandora?

Jason Loeffler j at minorscience.com
Wed Sep 16 21:08:14 EDT 2015

We're making heavy use of the ArchivesSpace API to shuttle data between AS
and Islandora via HTTP methods. It's fairly straightforward once you
identify a workflow that works for your use-case. Is an abstracted set of
tools of interest to the community?

Jason Loeffler
Minor Science | Application Development & Metadata Strategy
Brooklyn, New York

Thanks Tom. I really appreciate this. I am going to start looking at a
workflow from ArchivesSpace to Islandora.

What is your current workflow for ArchivesSpace to Hydra? Or are those
still in the works?

With all of these systems, I am looking for something more streamlined and
efficient. Also, I hope that these systems can become less siloed.

Thanks again,

On Sep 16, 2015 7:11 PM, Tom Cramer <tcramer at stanford.edu> wrote:


I’m not aware of anyone using Hydra as an archival management system that
accomplishes the same functions and archival business processes as
ArchivesSpace; I guess it could be done, but you’d end up duplicating a lot
of the ArchivesSpace logic (and effort). On the other hand, I know there
are a LOT of people looking at integrating their Hydra (and also Islandora)
digital repositories with their ASpace instance—digital object management
being handled in the former, and archival accessioning and record
management handled in the latter. There have been several discussions (like
at DLF in 2013 <http://www.diglib.org/forums/2013forum/schedule/ashhl/>) on
codifying a set of APIs and interaction patterns that would let each system
do what it does best, but still manage the exchange of information somewhat
fluidly across systems.

There are also a lot of people who have exported their EAD from a local
management system, indexed it, and then presented it with compelling
interface—many times with Blacklight (which is a big part of Hydra’s UI).
These links have some examples that you may find useful.

EAD in Blacklight discussion
LDCX 2014
ArcLight discussion
LDCX 2015

At Stanford we just moved to ArchivesSpace (yay!) in production, and also
use Hydra for digital object management, and Blacklight for a lot of search
/ digital collection viewing needs. As with Kari and Melissa, our plans are
to increasingly integrate ASpace with our repository when the contents of
the archival collection include digital objects.

There is also a Hydra Archivists Interest Group
<https://wiki.duraspace.org/display/hydra/Hydra+Archivists+Interest+Group> that
discusses issues like this on a regular basis, and you may be intrested in
joining and tracking the discussions. (Everyone is welcome regardless of
current state of Hydra adoption.)


- Tom

 | Tom Cramer
 | Assistant University Librarian
 | Director, Digital Library Systems & Services
 | Chief Technology Strategist
 | Stanford University Libraries
 | tcramer at stanford.edu

On Sep 16, 2015, at 2:16 PM, Melissa Hubbard <mxh597 at case.edu> wrote:

Kari’s thinking is similar to ours (we have both ASpace and Hydra, though
ASpace is very new to us). The library ILS is a good metaphor for ASpace
and other similar collection management systems—an ILS displays catalog
records to the public, but it also tracks various workflows such as
acquisitions and circulation, integrating the physical and intellectual
management of the collection with the descriptive metadata. ASpace is
designed to do this in a way that is optimized for archival collections.

We may use Hydra as a front end for our EAD finding aids; we haven’t made
that decision yet. If others have workflows for doing so, I’d be very
interested to hear about them!



Melissa A. Hubbard
Head of Special Collections & Archives
Kelvin Smith Library
Case Western Reserve University
Cleveland, OH 44106

phone: 216-368-0559
email: melissa.hubbard at case.edu

On Sep 16, 2015, at 5:06 PM, Kari R Smith <smithkr at mit.edu> wrote:

Hi, Phil.  I’ll give you a brief answer and others will no doubt chime in.
Managing archival collections is much more than just the EAD finding aid.
There is accession information, rights information, location (of digital
and physical material), and the need to add notes that are not public about
content or processing, conservation, and other activities that are done on
or about the archival materials.  ArchivesSpace is a system that allows for
the building of this collections management data over time.  Displaying the
findings aids to the public is only one function for archival collections
management and making those collections available and understandable.

So, using both systems does make sense.  They both do things that the other
doesn’t do and there is a little bit of overlap also.  Your archivists will
be able to fill you in on how they manage their collections and collections
information and why they believe they need both systems.


Kari R. Smith, Digital Archivist
MIT Libraries, Institute Archives and Special Collections
617-258-5568  |   smithkr (at) mit.edu

*From:* archivesspace_users_group-bounces at lyralists.lyrasis.org [
mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org
<archivesspace_users_group-bounces at lyralists.lyrasis.org>] *On Behalf Of *Suda,
Phillip J
*Sent:* Wednesday, September 16, 2015 4:59 PM
*To:* Archivesspace Users Group
*Subject:* [Archivesspace_Users_Group] ArchivesSpace or Islandora?

Good afternoon all,

                It is my understanding that Islandora and Hydra allow for
the ingest & display of EAD records in their systems. Finding Aids could
then be displayed via this systems. Are there libraries out there that are
using both systems, Islandora/Hydra and ASpace? I do not currently see the
benefit of having both systems as they both accomplish similar tasks
(creation, ingest, display, maintenance of EAD).

If you have both: what workflows are you using to get content from ASpace
to Islandora or Hydra?

If you decided one over the other: why?

I am trying to see what I am missing.

Thanks for any help with these questions.



Phillip Suda
Systems Librarian
Howard-Tilton Memorial Library
Tulane University
psuda1 at tulane.edu

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