[Archivesspace_Users_Group] ArchivesSpace or Islandora?

[Suda, Phillip J]

Thanks Tom. I really appreciate this. I am going to start looking at a workflow from ArchivesSpace to Islandora.

What is your current workflow for ArchivesSpace to Hydra? Or are those still in the works?

With all of these systems, I am looking for something more streamlined and efficient. Also, I hope that these systems can become less siloed.

Thanks again,

Phil

On Sep 16, 2015 7:11 PM, Tom Cramer <tcramer at stanford.edu> wrote:
Phil,

I’m not aware of anyone using Hydra as an archival management system that accomplishes the same functions and archival business processes as ArchivesSpace; I guess it could be done, but you’d end up duplicating a lot of the ArchivesSpace logic (and effort). On the other hand, I know there are a LOT of people looking at integrating their Hydra (and also Islandora) digital repositories with their ASpace instance—digital object management being handled in the former, and archival accessioning and record management handled in the latter. There have been several discussions (like at DLF in 2013<http://www.diglib.org/forums/2013forum/schedule/ashhl/>) on codifying a set of APIs and interaction patterns that would let each system do what it does best, but still manage the exchange of information somewhat fluidly across systems.

There are also a lot of people who have exported their EAD from a local management system, indexed it, and then presented it with compelling interface—many times with Blacklight (which is a big part of Hydra’s UI). These links have some examples that you may find useful.

EAD in Blacklight discussion<https://docs.google.com/document/d/1S9KPW8x_TsY3hpVZBYh6iH2iodZfgmvFWy1_ABf0v6E/edit?usp=sharing> at LDCX 2014
ArcLight discussion<https://docs.google.com/document/d/1qmAGUi-t555ynm8S6OP9WN0GuK26NgZGSPEefAvDqJg/edit?usp=sharing> at LDCX 2015

At Stanford we just moved to ArchivesSpace (yay!) in production, and also use Hydra for digital object management, and Blacklight for a lot of search / digital collection viewing needs. As with Kari and Melissa, our plans are to increasingly integrate ASpace with our repository when the contents of the archival collection include digital objects.

There is also a Hydra Archivists Interest Group<https://wiki.duraspace.org/display/hydra/Hydra+Archivists+Interest+Group> that discusses issues like this on a regular basis, and you may be intrested in joining and tracking the discussions. (Everyone is welcome regardless of current state of Hydra adoption.)

HTH,

- Tom

 | Tom Cramer
 | Assistant University Librarian
 | Director, Digital Library Systems & Services
 | Chief Technology Strategist
 | Stanford University Libraries
 | tcramer at stanford.edu<mailto:tcramer at stanford.edu>




On Sep 16, 2015, at 2:16 PM, Melissa Hubbard <mxh597 at case.edu<mailto:mxh597 at case.edu>> wrote:

Kari’s thinking is similar to ours (we have both ASpace and Hydra, though ASpace is very new to us). The library ILS is a good metaphor for ASpace and other similar collection management systems—an ILS displays catalog records to the public, but it also tracks various workflows such as acquisitions and circulation, integrating the physical and intellectual management of the collection with the descriptive metadata. ASpace is designed to do this in a way that is optimized for archival collections.

We may use Hydra as a front end for our EAD finding aids; we haven’t made that decision yet. If others have workflows for doing so, I’d be very interested to hear about them!

Cheers,

Melissa


—
Melissa A. Hubbard
Head of Special Collections & Archives
Kelvin Smith Library
Case Western Reserve University
Cleveland, OH 44106

phone: 216-368-0559
email: melissa.hubbard at case.edu<mailto:melissa.hubbard at case.edu>



On Sep 16, 2015, at 5:06 PM, Kari R Smith <smithkr at mit.edu<mailto:smithkr at mit.edu>> wrote:

Hi, Phil.  I’ll give you a brief answer and others will no doubt chime in.
Managing archival collections is much more than just the EAD finding aid.  There is accession information, rights information, location (of digital and physical material), and the need to add notes that are not public about content or processing, conservation, and other activities that are done on or about the archival materials.  ArchivesSpace is a system that allows for the building of this collections management data over time.  Displaying the findings aids to the public is only one function for archival collections management and making those collections available and understandable.

So, using both systems does make sense.  They both do things that the other doesn’t do and there is a little bit of overlap also.  Your archivists will be able to fill you in on how they manage their collections and collections information and why they believe they need both systems.

Kari

Kari R. Smith, Digital Archivist
MIT Libraries, Institute Archives and Special Collections
617-258-5568  |   smithkr (at) mit.edu<http://mit.edu/>
http://libraries.mit.edu/archives/



From: archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Suda, Phillip J
Sent: Wednesday, September 16, 2015 4:59 PM
To: Archivesspace Users Group
Subject: [Archivesspace_Users_Group] ArchivesSpace or Islandora?

Good afternoon all,

                It is my understanding that Islandora and Hydra allow for the ingest & display of EAD records in their systems. Finding Aids could then be displayed via this systems. Are there libraries out there that are using both systems, Islandora/Hydra and ASpace? I do not currently see the benefit of having both systems as they both accomplish similar tasks (creation, ingest, display, maintenance of EAD).

If you have both: what workflows are you using to get content from ASpace to Islandora or Hydra?

If you decided one over the other: why?

I am trying to see what I am missing.

Thanks for any help with these questions.

Thanks,

Phil

Phillip Suda
Systems Librarian
Howard-Tilton Memorial Library
Tulane University
psuda1 at tulane.edu<mailto:psuda1 at tulane.edu>
504-865-5607

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