[Archivesspace_Users_Group] Legacy MS Word finding aids

Glendon, Ivey Marie (img7u) img7u at eservices.virginia.edu
Wed Sep 16 15:17:28 EDT 2015

Hi Margaret,

We have been working at UVa on this very issue.  We’ve developed software (dubbed “Transmog”) and were able to hire a fantastic intern this summer to test it for us.  To our delight, our intern was able to convert approximately 50 MS Word finding aids for us this summer into EAD XML for upload to ArchivesSpace.  We hope to be able to make the tool more widely available this fall.  If you or anyone else on the list is interested in working with Transmog, please contact me directly and I’ll be in touch in the coming weeks.


Ivey Glendon
Manager, Metadata Analysis & Design
Collections Access & Discovery
University of Virginia Library
glendon at virginia.edu<mailto:glendon at virginia.edu> | (434) 243-0634

From: <archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org>> on behalf of "Hughes, Margaret (Library)" <Margaret.Hughes at ucsf.edu<mailto:Margaret.Hughes at ucsf.edu>>
Reply-To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org<mailto:archivesspace_users_group at lyralists.lyrasis.org>>
Date: Wednesday, September 16, 2015 at 2:19 PM
To: "archivesspace_users_group at lyralists.lyrasis.org<mailto:archivesspace_users_group at lyralists.lyrasis.org>" <archivesspace_users_group at lyralists.lyrasis.org<mailto:archivesspace_users_group at lyralists.lyrasis.org>>
Subject: [Archivesspace_Users_Group] Legacy MS Word finding aids

Good morning illustrious ASpacers,

I'm wondering if anyone is willing to share their thoughts or experiences regarding strategies to get MS Word (or other word processing applications) legacy finding aids into ASpace.

Some of the specifics: We have approximately 400 of the legacy finding aids. They are not in EAD or online. They don't follow a standard template-- location of fields and data included vary widely.

For those reasons, I'm skeptical that an automated process for getting the Word into EAD would be feasible for us and leaning towards hand entering the finding aids.

Again, if anyone is willing to share their own experience tackling this issue, successes or failures, I would really appreciate it!



UCSF Archives & Special Collections

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