[Archivesspace_Users_Group] Issue with Agents/Subjects

[Maderik, Rachel A]

I just want to clarify that this fix *only* works when you have disappearing agents, but not when only the subjects are being collapsed (i.e. when there are too few agents to be collapsed). This is because with the agents, you get an error message when trying to save with empty fields, so even though you've hit the Save button, the changes don't actually get sent to the database until you correct the error (so you can just close the record and reload the form to get the data back). With the subjects, however, there is no error message, so once you click save, the subjects are gone for good.

Rachel Maderik
Systems and Technology Librarian
401 Preston Library
Virginia Military Institute
Lexington, VA 24450
540-464-7572

From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Kottman, Miloche
Sent: Thursday, October 08, 2015 9:29 AM
To: Archivesspace Users Group
Subject: Re: [Archivesspace_Users_Group] Issue with Agents/Subjects

Sara,

I submitted this as a bug in ArchivesSpace version 1.4 a couple days ago (https://archivesspace.atlassian.net/browse/AS-51)

I believe this bug is due to the performance measures implemented that zips up larger sections of the resource record until you specifically open them, i.e. click on the "Please click to load records" message.

I have devised a work around while waiting for the "fix" that you can try.  If you are editing an existing resource (or digital object) record that has 4 or more agent records, the Agent Links section will have the "Please click to load" message.

*         You MUST click to load/display the Agent records, even if you don't plan on editing them.

*         You can then edit any other section of the record and save as usual

If you don't do this, don't panic!  You agent records are still there.

*         Click on the Close Record button to get out of Edit mode

*         Click on the Edit button

*         Click on the "Please click to load" message

*         Your Agent links should be restored

Hope this works for you,

--Miloche


Miloche Kottman
Head of Cataloging and Archival Processing
University of Kansas Libraries
Lawrence, KS 66045
mkottman at ku.edu<mailto:mkottman at ku.edu>
785-864-3916 or 785-864-4823



From: archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Szakaly, Sara J - APHIS
Sent: Wednesday, October 07, 2015 5:43 PM
To: archivesspace_users_group at lyralists.lyrasis.org<mailto:archivesspace_users_group at lyralists.lyrasis.org>
Cc: Caitlin Nelson <caitlin at libraryhost.com<mailto:caitlin at libraryhost.com>>
Subject: [Archivesspace_Users_Group] Issue with Agents/Subjects

I am having an issue with editing agents and subjects in a finding aid. They are disappearing. I have agents entered, but when I attempt to save the collection, I get errors saying that those fields are blank (and if I look at them there, they are blank. But if I view the collection out of edit mode, they are actually still there.) These errors are preventing me from saving changes I want to make to the finding aid, specifically re-adding subjects that randomly disappeared when I was trying to save changes that I made to the collection. Any advice?
Thanks!


Sara
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