[Archivesspace_Users_Group] archival object vs. instance?

[Maura Carbone]

Hi Matt,
You could alter the level of description field to allow for a 'box'
selection, or use "other level' and designate box (if I'm understanding
what you're asking to do).


-Maura
​

On Fri, May 15, 2015 at 12:18 PM, Matthew J Gorzalski <
mGorzalski at lib.siu.edu> wrote:

>  This is difficult to explain in an email but here it goes…
>
>
>
> I’m having trouble understanding the relationship between archival object
> and “instance” as it pertains to creating a finding aid content list.  The
> confusion stems from my familiarity with Archon’s straightforward
> parent-child relationship hierarchy, which uses established arrangement
> terminology.  Depending on the collection, creating a series, box, folder,
> etc. is simply a matter of selecting that option in Archon’s
> Level/Container menu and adjusting the parent-child relationships from
> there.
>
>
>
> In ASpace, as I understand it, I first need to create an archival object
> and select the level of description.  If it is just a box list, I select
> “file” for box, title the box, and make the Component Unique Identifier
> “Box 1.”  But then I need to go to the “instance” menu and here is where I
> actually designate the container type as box, but I’m really just called in
> Box 1 for a second time in a different menu.  This seems redundant to me,
> because in the “archival object” data I’ve already called it Box 1 and
> given it a title.  Perhaps the interface could be simplified if the
> Archival Object, Instance, and Date menus were redesigned/merged so that
> you can create your archival object and designate the container type,
> titles, and dates right up front instead of having to scroll to the bottom
> for “instance.”  Container type, container title, and dates are the most
> important fields and the other menus like extent, agents, subjects etc. are
> added value but not critical in a box/folder list.
>
>
>
>
>
> MATT GORZALSKI
>
> University Archivist
>
>
>
> MORRIS LIBRARY
>
> MAIL CODE 6632
>
> SOUTHERN ILLINOIS UNIVERSITY
>
> 605 AGRICULTURE DR
>
> CARBONDALE, IL 62901
>
>
>
> mgorzalski at lib.siu.edu
>
> P: 618/453-2225
>
> F: 618/453-3440
>
> lib.siu.edu
>
>
>
> _______________________________________________
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>
>


-- 
Maura Carbone
Digital Initiatives Librarian
Brandeis University
Library and Technology Services
(781) 736-4659
415 South Street, (MS 017/P.O. Box 549110)
Waltham, MA 02454-9110
email: mauraa at brandeis.edu
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