[Archivesspace_Users_Group] Google Hangout about ArchivesSpace container management plug-in TOMORROW

Kara Hart kstrosch at wellesley.edu
Thu May 14 15:04:54 EDT 2015

Hi Maureen,
I saw your invite on the listserv and I tried to join your Google Hangout,
but it says the "Video call is full".


~~~ Kara S. Hart
Systems Librarian - Library & Technology Services
Wellesley College

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On Wed, May 13, 2015 at 8:36 AM, Callahan, Maureen <
maureen.callahan at yale.edu> wrote:

>  A plug-in to ArchivesSpace for better control over locations and
> containers, sponsored by Yale and created by Hudson Molonglo, is available
> as a production release on GitHub.
> https://github.com/hudmol/container_management
> <https://urldefense.proofpoint.com/v2/url?u=https-3A__github.com_hudmol_container-5Fmanagement&d=AwMGaQ&c=-dg2m7zWuuDZ0MUcV7Sdqw&r=JgH2YCQ8D3P9-Lm_x4bv3d2CZBYlbx6hxnLFHtfovi8&m=ng_gkC1WzhQjysI5UNVXOcnoWwNIrS71W_VOmY4QbLA&s=Q6jMTot-ijNjchlzMFDnZNMpmEb3Kx8t5ZgKPSxRXVU&e=>
> I will be hosting a Google Hangout to demonstrate the features of this
> plug-in and answer questions on *Thursday, May 14 at 3:00 pm Eastern time*.
> The link to join us is here:
> https://plus.google.com/hangouts/_/grc2wouo7h2eu5q6s6i2wvwh4ya
> <https://urldefense.proofpoint.com/v2/url?u=https-3A__plus.google.com_hangouts_-5F_grc2wouo7h2eu5q6s6i2wvwh4ya&d=AwMGaQ&c=-dg2m7zWuuDZ0MUcV7Sdqw&r=JgH2YCQ8D3P9-Lm_x4bv3d2CZBYlbx6hxnLFHtfovi8&m=ng_gkC1WzhQjysI5UNVXOcnoWwNIrS71W_VOmY4QbLA&s=6m2_2vyW_cNGE-Zfo2iJIb7zBFNQToN4PBGcl0VeHJo&e=>
> This plug-in includes a lot of exciting new features, listed below.
> However, this is currently only available as a plug-in for release 1.1.2.
> ArchivesSpace has committed to bringing this plug-in into the core code
> (which will mean that it will be included in an upcoming release). In order
> for this to happen soon, we are hoping that ArchivesSpace members will vote
> for this issue as a top priority:
> https://archivesspace.atlassian.net/browse/AR-1182
> <https://urldefense.proofpoint.com/v2/url?u=https-3A__archivesspace.atlassian.net_browse_AR-2D1182&d=AwMFaQ&c=-dg2m7zWuuDZ0MUcV7Sdqw&r=JgH2YCQ8D3P9-Lm_x4bv3d2CZBYlbx6hxnLFHtfovi8&m=ZktCtGZKWznLrgbM7LfwT7zqDRgDHwfcTTOxUzLW-mU&s=8ZlfbxTin8TnmTcSwjg0avEdUqYh-wi6UKBRVHs8oBE&e=>
>  .
> Please join us!
> *Features*
> *Containers*
>    - New and improved approach to the way ArchivesSpace treats
>    containers. Containers in ArchivesSpace can now be defined once and linked
>    many times to various archival objects, resources, and accessions. This
>    means that the database knows, in a meaningful way, which container
>    materials are housed in.
>    - Ability to know more about the actual container itself. Is this a
>    Paige box? A Hollinger half-manuscript legal? The new "container profile"
>    record type lets you know exactly which box type is on the shelves and what
>    its dimensions are. This will make measuring space much easier, from
>    extent statements to shelf space to really understanding how many moving
>    vans you need for that big renovation!
>    - Be able to select and act on containers. Perhaps you want to see
>    which boxes are in a collection, a series, a location, or have a particular
>    barcode -- ArchivesSpace will let you do it!
>    - The ability to "share" boxes across entire collections in a
>    meaningful way. Let's say that you want to put all of the panoramaic photos
>    in your repository into the same container. With this new data model,
>    you'll be able to keep much better control over that container.
>    - The ability to configure how many digits barcodes in your repository
>    should be. This will help cut down on bad barcode information in
>    the database.
>    - The ability to add/update "container profiles" in bulk. Choose a
>    list of containers. Select Bulk Operations > Update Container Profiles. It
>    is that easy.
>    - Rapid barcode entry. Choose a list of containers, wand through their
>    barcodes. Boom, done.
>    - An error will occur if you try to assign the same barcode to two
>    different containers. No more paging nightmares.
>    - The ability to store data that will help you synchronize between
>    ArchivesSpace and item records in your ILS. It's common for archives
>    to create item records in their ILS for containers in collections. This
>    will give you a place to store the ILS's holdings record Identifier and the
>    item record identifier.
>    - The ability to store data about the restriction status of material
>    associated with a container.See below for more about
>    machine-actionable restrictions. This helps serialize information to ILS
>    item records, and creates an opportunity for archival circulation systems
>    to manage containers with restricted materials properly.
> *Locations*
>    - Improved location view. Now, when you look up a location in
>    ArchivesSpace, you'll see all of the containers that are in that location!
>    - Ability to assign locations in bulk. How did we ever get along
>    without this before? This will be a huge help for shelf-reads, moves, and
>    assigning locations to new containers.
> *Restrictions*
>    - Machine-actionable restrictions. You will now have the ability to
>    associate begin and end dates with "conditions governing access" and
>    "conditions governing use." You'll also be able to associate a local
>    restriction type for non-time-bound restrictions. This gives the ability to
>    better manage and re-describe expiring restrictions.
> *Extents*
>    - Extent calculator. Now that you know the dimensions of your
>    containers, you'll be able to automatically calculate linear footage at any
>    level of description.
> Maureen Callahan
> Archivist, Metadata Specialist
> Manuscripts & Archives
> Yale University Library
> maureen.callahan at yale.edu
> 203.432.3627
> Webpage: web.library.yale.edu/mssa
> Collections: drs.library.yale.edu
> _______________________________________________
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