[Archivesspace_Users_Group] EAD Import issues with Geo Subjects

Brad Westbrook brad.westbrook at lyrasis.org
Fri May 8 08:24:23 EDT 2015

Hi, Claire,

ArchivesSpace is only able to treat the compound subjects coming from EAD as the single, hyphenated strings in which they are encoded in EAD; there's no provision to parse those kinds of subjects accurately into their respective parts in the ArchivesSpace subject record.  That work has to be done manually.  Consequently, a compound subject imported from EAD will not match with a compound subject already recorded in ArchivesSpace and will become a duplicate subject record.  The current fix is to merge those duplicate records into the subject records already in ArchivesSpace.

I realize that is an extra step in the importing process, but I don't think there is a tenable solution until after data is migrated to EAD3, which will support recording the parts of compound subjects.


Brad W.

Bradley D. Westbrook
Program Manager
brad.westbrook at lyrasis.org<mailto:brad at archivesspace.org>
800.999.8558 x2910
bradley_d_westbrook (Skype)
[cid:image003.png at 01CE734E.FD759D30]

From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of KNOWLES Claire
Sent: Friday, May 08, 2015 4:25 AM
To: Archivesspace Users Group
Subject: Re: [Archivesspace_Users_Group] EAD Import issues with Geo Subjects

Hi Maure,

The subjects we already have in Archives Space are split into terms and those that are coming from the EAD import are not being split into Scotland - Edinburgh and result in one term. So they do not link to existing subjects but create duplicates with one term instead of multiples. We are on version 1.1.2 in test.


Claire Knowles
Library Digital Development Manager
Library and University Collections, Information Services
University of Edinburgh
Tel: 0131 6503023

From: Maura Carbone <mauraa at brandeis.edu<mailto:mauraa at brandeis.edu>>
Reply-To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org<mailto:archivesspace_users_group at lyralists.lyrasis.org>>
Date: Thursday, 7 May 2015 16:09
To: Archivesspace Users Group <archivesspace_users_group at lyralists.lyrasis.org<mailto:archivesspace_users_group at lyralists.lyrasis.org>>
Subject: Re: [Archivesspace_Users_Group] EAD Import issues with Geo Subjects

Hi Claire,
Could you clarify what you mean by the names are not matching? Like is the subject not coming over as "Scotland -- Edinburgh" or it is and that isn't how you want it structured?


On Thu, May 7, 2015 at 11:06 AM, KNOWLES Claire <Claire.Knowles at ed.ac.uk<mailto:Claire.Knowles at ed.ac.uk>> wrote:

Our EAD import jobs are not matching up with geographic subjects as the subjects are saved as hierarchical terms e.g. Scotland - Edinburgh so the names are not matching. How can we reference these geo subjects in the EAD so they do match up on import and we don't get duplicates? Sorry if I'm missing something obvious.



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Maura Carbone
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Brandeis University
Library and Technology Services
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