[Archivesspace_Users_Group] public vs. admin classifications

[Matthew J Gorzalski]

Migrating from Archon to ASpace....

I've attached a handful of screenshots, too many probably, to ask a simple question about a discrepancy I see in the Aspace admin vs. public classification interface.  Why in the admin interface am I only seeing 5 classifications, while in the public interface I am seeing 30?

It is my understanding that ASpace will duplicate your Archon classification structure per repository, which is why the public interface shows 30 results.  In Archon we have 6 repositories, one of which is selected when creating an Archon finding aid under the "General" tab in Archon.  We don't use SIU Special Collections as a repository because the decision was made years ago after an Archon upgrade to consider our collecting areas as repositories (MSS, Photos, etc.).  So we get the 30 ASpace classifications by 6 Archon repositories x 5 Archon Classifications (MSS, UA, RB, Photos, PP).  So in the ASpace admin interface, should I see 30 instances of classification?  The screenshot only shows the 5, which is correct.  But I was planning on deleting the "bad" classifications in the ASPace admin interface, which I can't do with confidence since only 5 are there.

It is a long story, but the Archon migration tool migrates collections associated with a classification to only one instance of that classification.  For example, only 1 of the 5 Manuscript classifications in ASpace actually has collections attached to it.  All others have "no records" as shown in the screen shot.  I can't delete the "no records" aka "bad" classifications from the ASpace admin interface because only 5 appear when I expected 30.  We once tried deleted the bad classifications from the back end database and re-indexing the database, but it did not remove the links to the empty classifications.

Sorry for the length of this issue.

MATT GORZALSKI
University Archivist

MORRIS LIBRARY
MAIL CODE 6632
SOUTHERN ILLINOIS UNIVERSITY
605 AGRICULTURE DR
CARBONDALE, IL 62901

mgorzalski at lib.siu.edu
P: 618/453-2225
F: 618/453-3440
lib.siu.edu

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