[Archivesspace_Users_Group] data problem with the migrator

Bowers, Kate A. kate_bowers at harvard.edu
Thu Jun 4 13:37:01 EDT 2015

We encountered this as well and included it in our feedback.

This is actually only one of a much bigger, badder assumption in the migration tool: if there isn't a value, the migrator sticks in the default value.

Another example: all ingested extents are considered "whole".

Default values should never be used as auto-fill for required fields during a migration. A neutral, factually correct alternative (like "unknown" or "unspecified") is far more helpful.

Kate Bowers
Collections Services Archivist for Metadata, Systems, and Standards
Harvard University Archives
Cambridge, Massachusetts, USA
voice: (617) 384-7787
fax: (617) 495-8011
kate_bowers at harvard.edu

From: archivesspace_users_group-bounces at lyralists.lyrasis.org <archivesspace_users_group-bounces at lyralists.lyrasis.org> on behalf of Callahan, Maureen <maureen.callahan at yale.edu>
Sent: Thursday, June 4, 2015 11:18 AM
To: Archivesspace Users Group
Subject: [Archivesspace_Users_Group] data problem with the migrator

Something for ALL users going into ASpace from AT to be aware of - the AT migrator creates a rights record in ArchivesSpace if the "Rights Transferred" box is checked in AT. (As I mentioned last month, it only brings over the rights transferred note if this box is checked, which is a different kind of problem).

Here's what it looks like (attached, for those without in-line image viewing):

[cid:73B6380F-4D1E-4339-98A5-C0680A19BC3B at its.yale.internal]

Guys, I'm sorry, but there are a ton of terrible assumptions here based on the presence of a clicked checkbox. Just because rights were transferred doesn't mean that COPYRIGHT was transferred (copyright could be transferred to the public domain, for instance), it doesn't mean that the copyright is still active, and I also wouldn't assume that the jurisdiction is the United States.

I'd like to request that the AT migrator be changed to something a little more modest.

We've been working very hard at Yale to get our rights documentation in order and we'd like to keep this in ASpace. This means that I need to delete these often-erroneous rights records.I don't see anything in the API documentation about deleting rights records - could you give me some guidance about the safest way to do so?

Thanks much,
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