[Archivesspace_Users_Group] Basic CSV Template question - Accessions (Archivesspace_Users_Group Digest, Vol 18, Issue 40)

[Kate Tasker]

Hi Kari,

We're in the middle of an Accession CSV import as well, using the template
currently on the ASpace website/GitHub (
https://github.com/archivesspace/archivesspace/tree/master/backend/app/exporters/examples/accession
)

A few points which might help (these gleaned mostly from Chris Fitzgerald's
helpful advice, and some trial and error):

- The order of the fields is important

- We included all the fields, even if some were blank in the data rows. The
exception to this was fields for Agent information; if all the data rows
were blank for all Agent fields, we removed the Agent columns. Including
Agent columns with no data appeared to trigger a bug and cause the test
import to fail. However, we were using an older version (1.0.9), so this
may have been resolved with the latest version.

- Our dates did not import until we changed the template fields to
date_1_expression, date_1_begin, etc (the template uses date_expression,
date_begin, etc). We also found we needed to add date_1_type and
date_1_label (which appear to be required fields in the interface)

- Values in date_1_type and date_1_label should be lowercase ("creation"
instead of "Creation")

- Also check the dependencies of some fields; for example, if you use
extent_container_summary, you must also include extent_number and
extent_type

Hope some of this is useful...good luck!

-Kate


Kate Tasker
Digital Collections Archivist
The Bancroft Library
University of California
Berkeley, CA 94720-6000
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