[Archivesspace_Users_Group] ArchivesSpace Assessment Module proposal -- please comment

Thu Jan 22 21:23:19 EST 2015

Hi all,

I've condensed all of the work that's gone into creating a specification for an ArchivesSpace Assessment Module into two Google documents, both of which can be accessed with this link: https://docs.google.com/document/d/10RWHsfdgyKaERy2QLraKstYDEsFdj1mn08GykaySpC4/edit?usp=sharing

All comments are welcome, whether added directly to the Google documents or shared via email. I really do think it's important to continue this culture of assessment in ArchivesSpace, so I hope that this will spark conversation and eventually, as Barb mentioned, a fundable project!

All my best,

Mark Custer

From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Aikens, Barbara
Sent: Monday, January 05, 2015 4:03 PM
To: Archivesspace Users Group
Subject: Re: [Archivesspace_Users_Group] Digitization Priority and Status Fields in Collection Management Module

Hi Maureen and All,

Mark Custer, myself, Kate Bowers, Matthew Lyons, and Margery Sly have been talking about this for over a year and have just been too busy to get back into it.  Last summer at SAA, we met and developed a set of functional requirements that would simply be the foundation to build a plug in that would mimic the functionality of the current assessment module in AT – where some of us have data or upon which some of us have modeled other in-house databases.  At that point in time, it was difficult to fully understand or envision how such a tool might integrate into Archives Space when so few of us had fully implemented.

Mark Custer is on the Archives Space User Advisory Committee and should be able to let us know how we might at least better organize to make this a priority for development, and suggest a pathway for development.  It was suggested to me that it would be better and faster to develop a plug in v. integrate a module into ASpace.

I had hoped that the SI would be able to donate the programming time and, at one point, was promised such.  However, on an institutional level, we are still implementing Archivists Toolkit and developing a web portal for our EAD finding aids, so technical support is focused on this first.

BUT, I think this might be a fundable project if we could all develop a work plan with tangible deliverable that could be presented to a funder.

Please feel free to respond with your thoughts about moving forward, either to me personally or to the group.  I think it would be important to especially hear from users that have legacy data in either AT or Archon that would need to migrate to such a tool.

Best, Barb Aikens

Barbara D. Aikens
Head of Collections Processing | Archives of American Art, Smithsonian Institution
Email: aikensb at si.edu<https://urldefense.proofpoint.com/v1/url?u=http://mailto:aikensb%40si.edu&k=dpQisR3avULHgiNaNeY%2Btg%3D%3D%0A&r=R3I%2FBymXcnwLQtNqx6DOZw%2B2nbHMnUicX%2BgFhDsBJ8U%3D%0A&m=zD5ye85d7vPUwDF4vqPIt2P9J11Brrq7V2qd6Ml9dqk%3D%0A&s=c0f8bd58b342cbbd6601f00142692299ef93ce9febf68f853aa271f0e2cf86a5> | Phone: 202.633.7941

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From: archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Callahan, Maureen
Sent: Monday, January 05, 2015 3:09 PM
To: Archivesspace Users Group
Subject: Re: [Archivesspace_Users_Group] Digitization Priority and Status Fields in Collection Management Module

So, this sounds like it could be a really good use case for an assessment module, much like the one AT had (which was very useful for setting repository priorities, including digitization priorities). Is anyone working on developing an assessment module for ASpace?

Maureen

Maureen Callahan
Archivist, Metadata Specialist
Manuscripts & Archives
Yale University Library
maureen.callahan at yale.edu<https://urldefense.proofpoint.com/v1/url?u=http://mailto:maureen.callahan%40yale.edu&k=dpQisR3avULHgiNaNeY%2Btg%3D%3D%0A&r=R3I%2FBymXcnwLQtNqx6DOZw%2B2nbHMnUicX%2BgFhDsBJ8U%3D%0A&m=zD5ye85d7vPUwDF4vqPIt2P9J11Brrq7V2qd6Ml9dqk%3D%0A&s=fbbaecd4c9fa30e8736b0e83efac99455ee4d67abb6df6d17dddfc59f22073f7>
203.432.3627

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From: archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Kevin Clair
Sent: Monday, January 05, 2015 3:06 PM
To: Archivesspace Users Group
Subject: Re: [Archivesspace_Users_Group] Digitization Priority and Status Fields in Collection Management Module

Hello,

We’d get some use out of a Digitization Status field as well. If it became critical I’d probably wind up assigning such a status through one of the user-defined enumerations, but having it built into ArchivesSpace would be even better…

We had experimented a little bit with recording exhibit information here, but we didn’t get much further than recording where the precise location of an item currently on exhibit in the building is. I’d be interested to hear more about other shops’ experiences with that sort of information; I’m sure we’ll get questions about it here.

thanks!  -k

From: archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Kari R Smith
Sent: Monday, January 05, 2015 12:29 PM
To: Archivesspace Users Group
Subject: Re: [Archivesspace_Users_Group] Digitization Priority and Status Fields in Collection Management Module

Hi Carolyn,

Yes, I believe that we could make use of such status data fields.  Good idea!

Another question:  has anyone implemented data fields (also in Collections Management) that would track when items have been put on Exhibit?  I'm thinking:  Exhibit Title, Location (Gallery name), Dates of exhibit.  This would need to be a repeatable set and attachable at an item or folder.   This could help us when someone remembers an item that was once on display and our exhibit information is kept separately from the collections data.

Kari

-----Original Message-----
From: archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org]<mailto:[mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org]> On Behalf Of Runyon, Carolyn
Sent: Monday, January 05, 2015 2:17 PM
To: Archivesspace Users Group
Subject: [Archivesspace_Users_Group] Digitization Priority and Status Fields in Collection Management Module

Hi All,

I wonder if anyone else would make use of a Digitization Status menu similar to the existing Processing Status menu in the Collection Management module. It could be useful to have a Digitization Priority (High, Low, or Medium) and Digitization Status fields (Completed, In Progress, or New) to help manage digitization projects on a macro-level.

Just a thought,

Carolyn

Carolyn Runyon, Digital Archivist

Special Collections & University Archives University of Tennessee at Chattanooga

615 McCallie Ave., Chattanooga, TN  37403 Carolyn-Runyon at utc.edu<https://urldefense.proofpoint.com/v1/url?u=http://mailto:Carolyn-Runyon%40utc.edu&k=dpQisR3avULHgiNaNeY%2Btg%3D%3D%0A&r=39iKRzGb0nqel6nSjnqdY5%2F05TV4I%2BBPMZR6DRJhOAc%3D%0A&m=7oZMa%2FUfXLv7eXzRJQ2mA1WTC5dVjEGUsOhymKJNHGU%3D%0A&s=2dfddffc1d4042306408268dff6d4675d0a6efd58c75cccb8e117c29733b4269>, (423) 425-4503 Dept. 6456, LIB 205

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