[Archivesspace_Users_Group] Digitization Priority and Status Fields in Collection Management Module

Aikens, Barbara AikensB at si.edu
Mon Jan 5 15:47:42 EST 2015

A good thought indeed, and one I hope might be integrated into an enhanced (yet to be developed) assessment tool plug in.  Our Smithsonian wide CDRS system captures such data for both archival collections and museum objects, along with physical condition and access levels.  Several of us in the ArchivesSpace/AT user community have been thinking about such a tool for ArchivesSpace for quite a while and believe it to be an important feature.  We just haven't finalized anything for wider review/comment yet.  It's been hard to focus on development prior to full implementation and understanding of how the Archives Space database really works.

Barbara D. Aikens
Head of Collections Processing | Archives of American Art, Smithsonian Institution
Email: aikensb at si.edu<mailto:aikensb at si.edu> | Phone: 202.633.7941

Visit our website<http://www.aaa.si.edu/> and the Terra Foundation Center for Digital Collections<http://www.aaa.si.edu/collections/online>.
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From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Kari R Smith
Sent: Monday, January 05, 2015 2:29 PM
To: Archivesspace Users Group
Subject: Re: [Archivesspace_Users_Group] Digitization Priority and Status Fields in Collection Management Module

Hi Carolyn,

Yes, I believe that we could make use of such status data fields.  Good idea!

Another question:  has anyone implemented data fields (also in Collections Management) that would track when items have been put on Exhibit?  I'm thinking:  Exhibit Title, Location (Gallery name), Dates of exhibit.  This would need to be a repeatable set and attachable at an item or folder.   This could help us when someone remembers an item that was once on display and our exhibit information is kept separately from the collections data.


-----Original Message-----
From: archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Runyon, Carolyn
Sent: Monday, January 05, 2015 2:17 PM
To: Archivesspace Users Group
Subject: [Archivesspace_Users_Group] Digitization Priority and Status Fields in Collection Management Module

Hi All,

I wonder if anyone else would make use of a Digitization Status menu similar to the existing Processing Status menu in the Collection Management module. It could be useful to have a Digitization Priority (High, Low, or Medium) and Digitization Status fields (Completed, In Progress, or New) to help manage digitization projects on a macro-level.

Just a thought,


Carolyn Runyon, Digital Archivist

Special Collections & University Archives University of Tennessee at Chattanooga

615 McCallie Ave., Chattanooga, TN  37403 Carolyn-Runyon at utc.edu<mailto:Carolyn-Runyon at utc.edu>, (423) 425-4503 Dept. 6456, LIB 205


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