[Archivesspace_Users_Group] Subject headings for type of material

Fri Apr 24 13:59:10 EDT 2015

Hi Maura,

Good question. I think we'd settle for the information just being there (at
the very least that would replicate what we're currently doing), but I
think we'd also be interested in mimicking the structure to see if we could
make better use of these categories.

Thanks!
Max

On Fri, Apr 24, 2015 at 1:46 PM, Maura Carbone <mauraa at brandeis.edu> wrote:

> Hi Max,
> I'm not sure I have any ideas (we don't currently utilize something like
> this), but just to clarify, you basically want your subjects grouped into
> categories? Do you want the categories to be searchable as well? Or you
> would just like for every subject that there be a label including what it's
> 'category' is? Is the important thing the mimicking of the structure, or
> just that the information is there?
>
> -Maura
>
> On Fri, Apr 24, 2015 at 1:29 PM, Max Eckard <eckardm at umich.edu> wrote:
>
>> Hello everyone,
>>
>> We're currently working through how to clean up and import our 2800+
>> legacy EAD finding aids into ArchivesSpace, and making good progress!
>>
>> We've run across a bit of a tricky issue, however, that we don't quite
>> know how to overcome. Our current practice is to divide our
>> collection-level subjects into different headings for type of material,
>> such as Visual Materials or Manuscripts (see this example
>> <http://quod.lib.umich.edu/b/bhlead/umich-bhl-8725?byte=582943;focusrgn=controlaccess;rgn=Entire+Finding+Aid;size=25;sort=occur;start=1;subview=standard;type=simple;view=reslist;q1=visual+materials>,
>> and there are a few other categories as well). We do this frequently.
>>
>> Note: You'll see that we've also included Genre Terms, but I think we
>> have a good idea of how to handle these (perhaps by designating them by
>> source or type in ArchivesSpace).
>>
>> If it helps these are <head> tags before the subjects inside of the
>> <controlaccess> tag in the EAD. For example:
>>
>> <controlaccess>
>>   <head>Subjects - Visual Materials:</head>
>>   <subject></subject>
>>   <subject></subject>
>>   <persname></persname>
>>   etc.
>> </controlaccess>
>>
>> How are people handling these categories for type of material (not to be
>> confused with Type of subject term), upon import? ASpace doesn't recognize
>> the <head> field.
>>
>> We thought about using the Scope Note or External Source field, but
>> neither of those seem quite right, especially going forward. We thought
>> about indicating category based on source of subject term, but that won't
>> always work because of overlap. We also thought about moving subjects for
>> Visual Materials to the appropriate component, but there won't always be a
>> clear cut relationship between these subjects and a particular component.
>>
>> These divisions are important for us to maintain, but just don't know how
>> to do it. I've searched the list archive without a lot of luck. We'd be
>> happy to hear how other people are handling this, or any ideas they might
>> have for how to import this information into ArchivesSpace (even if all it
>> did was visually replicate what we're doing).
>>
>> Thanks!
>> Max
>>
>>
>> --
>> *Max Eckard*
>> *Assistant Archivist for Digital Curation*
>>
>>
>> Bentley Historical Library
>> 1150 Beal Ave.
>> Ann Arbor, MI 48109-2113
>> 734/763-7518 <734.763.7518>
>> http://bentley.umich.edu/
>>
>> _______________________________________________
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>>
>>
>
>
> --
> Maura Carbone
> Digital Initiatives Librarian
> Brandeis University
> Library and Technology Services
> (781) 736-4659
> 415 South Street, (MS 017/P.O. Box 549110)
> Waltham, MA 02454-9110
> email: mauraa at brandeis.edu
>
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>

-- 
*Max Eckard*
*Assistant Archivist for Digital Curation*

Bentley Historical Library
1150 Beal Ave.
Ann Arbor, MI 48109-2113
734/763-7518 <734.763.7518>
http://bentley.umich.edu/
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