[Archivesspace_Users_Group] Accession Records Notes Field

[Christine Di Bella]

Hi Lindsay,

Hopefully others will jump in to give you some ideas of how they're recording accruals in ArchivesSpace, but I wanted to point out that, by default, accession records in ArchivesSpace include a General Note field. The contents only display on the finished record if there is something in the field, but it is available at any time during the creation and editing process. If you create a new accession record or edit an existing record, you'll see it after Retention Rule and before Acquisition Type. Is this what you had in mind, or are you looking for something else?

(On your other question, in my previous life as the manager of a small archival repository using Archivists' Toolkit, typically I would create a new accession record for each accrual and link them to a single Resource record. New to ArchivesSpace, there is also the possibility of linking accessions together using the Related Accessions area, as well as the ability to spawn a new Accession from an existing Accession to save time if much of the information is repeated.)

Best,
Christine

Christine Di Bella
Community Outreach and Support Manager
christine.dibella at lyrasis.org<mailto:christine.dibella at lyrasis.org>
800.999.8558 x2905
678-235-2905
cdibella13 (Skype)
[cid:image003.png at 01CE734E.FD759D30]

From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Morecraft, Lindsay M
Sent: Friday, April 17, 2015 5:12 PM
To: 'Archivesspace Users Group'
Subject: [Archivesspace_Users_Group] Accession Records Notes Field

Hi everyone,

We are just starting to explore the accession records module in ArchivesSpace, and we noticed that there is no notes field in this section. We think that this section could really benefit from the notes field, especially with dealing with accruals. Ideally, we would like to add accruals to a single accession record rather than make each accrual its own record.

Has anyone else been creating accrual records or has any thoughts on this matter?

Thank you!

Lindsay Moen (Morecraft)
Processing Librarian
Special Collections and University Archives
The University of Iowa
319-335-5921


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