[Archivesspace_Users_Group] Publication Statement in ArchivesSpace

[Tewes, Lara]

Thank you, Miloche. That is pretty neat and one less thing to worry about. Now its absence in edit view makes perfect sense.


-        Lara Elise


From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Kottman, Miloche
Sent: Friday, September 05, 2014 10:46 AM
To: Archivesspace Users Group
Subject: Re: [Archivesspace_Users_Group] Publication Statement in ArchivesSpace

Lara,

The automatic production of the publication statement is one of the cool features of ArchivesSpace.  Rather than having to type this statement in to every single record, ArchivesSpace will automatically supply this information in your EAD from the information you've provided in your Repository Record.

To "see" this information in EAD format, open one of your resources records and click on the Export button then choose Download EAD.  When you open the resulting .xml file, you'll see the <publicationstmt>

To change the information in the <publicationstmt>, just edit your Repository record.

--Miloche Kottman
University of Kansas Libraries

From: archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Tewes, Lara
Sent: Friday, September 05, 2014 8:53 AM
To: archivesspace_users_group at lyralists.lyrasis.org<mailto:archivesspace_users_group at lyralists.lyrasis.org>
Subject: [Archivesspace_Users_Group] Publication Statement in ArchivesSpace

Good morning all,

This is my first post to this group listserv, so I appreciate your patience. I am having an issue with finding the right section and field for our publisher statement.  I am using the <publicationstmt> tag grouping from the LOC EAD guide:

<publicationstmt>
               <publisher>Library and Archives</publisher>
                              <address>
                                             <addressline>Organization</addressline>
                                             <addressline>Building</addressline>
                                             <addressline>Street address </addressline>
                                             <addressline>City, ST ZIP</addressline>
                                             <addressline>Phone: </addressline>
                                             <addressline>Fax: </addressline>
                                             <addressline>Email: </addressline>
                                             <addressline>URL: </addressline>
                              </address>
                              <p>All rights reserved.</p>
               </publicationstmt>

After reviewing the available section/field options in ArchivesSpace, it seemed that the Notes section would be the best bet and to use the Note Type of General. However, that section is not recognizing the tag series.

Is this the best publication statement to use with ArchivesSpace?
Is there a different tag series that ArchivesSpace will understand?
Will this tag series work in a different section?

In an attempt to figure the problem out, I checked the EAD Finding aids that had been imported and the publisher section was not in the ArchivesSpace finding aid document.

Any guidance is much appreciated.

Thanks,
Lara Elise
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