[Archivesspace_Users_Group] Linking location data to containers

Brad Westbrook brad.westbrook at lyrasis.org
Thu Jun 19 13:38:45 EDT 2014

Hi, Sibyl,

I will need to discuss with the User Advisory Council and Chris F., but if we hold to our plan to address import / exports and reporting systematically, then we will not be able to address location revisions before early in the Fall.  Of course, we, and particularly some of the persons on this thread, could start drafting and refining a specification, much as Ben suggested, I believe.

Archivists' Toolkit and ArchivesSpace both share a similar model:

·         An instance declaration leads to a container record or digital object record

·         The container record reflects a three part hierarchy (e.g., box > folder > item), of which only the first (outer most container) is required

·         The container record can then be linked to a location record.

The bit difference between AT and ArchivesSpace currently is how the container is linked to a location.  In AT it is done using the Location Management function in which only the primary container is linked to a location:

[cid:image003.jpg at 01CF8BC3.8737FA30]

Whereas in ArchivesSpace there is not a similar location management function and, thus, each container record is assigned a location:

[cid:image005.jpg at 01CF8BC3.8737FA30]

Adding to ArchivesSpace a location management function like that in the AT  would likely make location management much more efficient in ArchivesSpace.  But what else is needed or wanted?  Are the "group" boxes Kate describes accommodated?

BTW, both the AT and ArchivesSpace model support barcodes for containers and barcodes for locations, and ArchivesSpace supports distinguishing current and previous location assignments.



-----Original Message-----
From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Schaefer, Sibyl
Sent: Thursday, June 19, 2014 12:21 PM
To: Archivesspace Users Group
Subject: Re: [Archivesspace_Users_Group] Linking location data to containers

Thanks Brad. Do you have a rough estimate of how long it will be before this review occurs? We're considering several options for managing locations, and knowing when we can expect a review and the resulting requirements is pretty crucial in determining which path we take.



Sibyl Schaefer

Asst. Director, Head of Digital Programs Rockefeller Archive Center

On 6/18/14, 4:15 PM, "Brad Westbrook" <brad.westbrook at lyrasis.org<mailto:brad.westbrook at lyrasis.org>> wrote:

>Hi, Sibyl,


>The feature described in the Googles post has not yet made it into the

>ArchivesSpace application.  At present, locations can be assigned only

>at the instance level.


>Part of our plan going forward is to conduct a fairly systematic review

>of the ArchivesSpace application module by module, augmenting each

>module as appropriate.  We have just started this process and are

>focusing first on  import/exports and reports.  I expect review of the

>location module will come soon after, as will review of the digital object module.




>Brad W.


>Bradley D. Westbrook

>Program Manager

>brad.westbrook at lyrasis.org<mailto:brad.westbrook at lyrasis.org>

>800.999.8558 x2910


>bradley_d_westbrook (Skype)






>-----Original Message-----

>From: archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org>

>[mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On

>Behalf Of Schaefer, Sibyl

>Sent: Wednesday, June 18, 2014 3:31 PM

>To: archivesspace_users_group at lyralists.lyrasis.org<mailto:archivesspace_users_group at lyralists.lyrasis.org>

>Subject: [Archivesspace_Users_Group] Linking location data to



>Hi ArchivesSpace staff and users-


>It appears the only way to link locations and materials is at the

>instance level. Is this correct? There is a closed Pivotal Tracker

>issue concerning


>"As an Archivist, I want to assign Location information to a Container²



>There¹s also a question on the Google Group referring to the AT

>functionality using the "Manage Locations² button (which involves

>linking locations to the containers listed within a resource record),

>dated after the PT issue was closed:






>Has this feature actually made it into the application? If it has,

>where exactly can I expect to find it?






>Sibyl Schaefer

>Asst. Director, Head of Digital Programs Rockefeller Archive Center






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