[Archivesspace_Users_Group] Agents with subdivisions - display in the public interface

Kevin Clair Kevin.Clair at du.edu
Wed Jul 30 11:04:39 EDT 2014

I would also be curious to hear others’ thoughts about this. We’re encountering the same issue here at DU; we’re importing everything right now, and anything of the form “University of Denver—[topical term]” is going in as a Corporate Entity because that’s what they are in our current system, but I’ll be interested to hear if there are other workable practices for this.  -k

From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of White, Angela
Sent: Wednesday, July 30, 2014 8:28 AM
To: Archivesspace Users Group
Subject: [Archivesspace_Users_Group] Agents with subdivisions - display in the public interface

Hi All,

I’m hoping to get some advice from the collective about agents.  I’ve been adding subdivisions to my corporate bodies when they’re in a subject role (rather than adding them as separate subjects) in hopes that they will export properly.  I’ve noticed that these subdivisions don’t show up in the public interface, and if I have the same corporate body with different subdivisions, the agent will appear twice without its subdivisions.  I’ve added a couple of screen shots to the end of my email to illustrate.
I’m also unable to select something like “Hanover College—Buildings” from a subject or an agent list if I’d like to reuse it for a different collection.

Are there thoughts on the best way to do this so it shows up in the public interface?  Best practices?  Are there any plans to correct this in future versions of ASpace?  I haven’t seen anything in PivotalTracker, but I’m not always convinced I’m reading the stories correctly.  I’m not doing any importing—this is all from scratch record creation.

Thanks for your help!


Angela White
Archives and Public Services Librarian
Hanover College

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