[Archivesspace_Users_Group] Locations: "Temporary" field

Brad Westbrook brad.westbrook at lyrasis.org
Thu Jul 10 22:58:40 EDT 2014

I agree:  the controlled value list for Temporary Locations should be configurable.

I have file a feature request to that effect:  https://www.pivotaltracker.com/story/show/74828824.

Brad W.

Bradley D. Westbrook
Program Manager
brad.westbrook at lyrasis.org<mailto:brad at archivesspace.org>
800.999.8558 x2910
bradley_d_westbrook (Skype)
[cid:image003.png at 01CE734E.FD759D30]

From: archivesspace_users_group-bounces at lyralists.lyrasis.org [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Emma Jolley
Sent: Tuesday, July 08, 2014 6:59 PM
To: ktasker at library.berkeley.edu; Archivesspace Users Group
Subject: Re: [Archivesspace_Users_Group] Locations: "Temporary" field

Hi Kate

We also received the same error message and also have a need to track temporary locations for items that go on temporary relocation for Exhibition, Digitation, Preservation etc purposes. We’d be very interested in allowing this functionality within the Locations module.

Many thanks


Emma Jolley| Curator of Digital Archives, Pictures and Manuscripts Branch|National Library of Australia Canberra ACT 2600
e: emma.jolley at nla.gov.au<mailto:emma.jolley at nla.gov.au>|t: 02 6262 1456| www.nla.gov.au/ms<http://www.nla.gov.au/ms>

From: archivesspace_users_group-bounces at lyralists.lyrasis.org<mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org> [mailto:archivesspace_users_group-bounces at lyralists.lyrasis.org] On Behalf Of Kate Tasker
Sent: Wednesday, 9 July 2014 7:32 AM
To: ArchivesSpace Users Group
Subject: [Archivesspace_Users_Group] Locations: "Temporary" field

Hi All,

I'm looking for some guidance on the use of the "Temporary" field in a Location record. It is a non-required field and has four optional values in the drop-down menu (Conservation, Exhibit, Loan, Reading Room). Interestingly, it seems to become a required field when adding a Location to an Instance and setting the Location status to "Previous".

We would like to record historic ("Previous") locations for some Instances, but receive this error message if the linked Location does not have data in the "Temporary" field:

"Status - cannot be previous if Location is not temporary"

The four values in the location_temporary controlled value list are fixed and cannot be modified, and we have locations that don't really fit under any of those four types. Is anyone else experiencing a similar situation?

Would it be possible to make the location_temporary list editable, or to allow a "Previous" status without a "Temporary" value?

Thanks for your thoughts,


Kate Tasker
Digital Archivist
The Bancroft Library
University of California
Berkeley, CA 94720-6000
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