[Archivesspace_Users_Group] issues with MARCXML import to AS

AAR Website website at aarome.org
Thu Apr 17 19:31:47 EDT 2014

I am having trouble understanding the import process from MARCXML to AS.

Beginning with the simplest possible use-case:

1. I have 2 MARCXML records that describe 2 separate archival resources.
Both record 1 and record 2 contain markup referring to the creator and
former owner of their respective archival resources.

    <datafield ind1="1" ind2=" " tag="100">
      <subfield code="a">Smith, John</subfield>
      <subfield code="e">creator</subfield>

    <datafield ind1="1" ind2=" " tag="700">
      <subfield code="a">Doe, Jane</subfield>
      <subfield code="e">former owner</subfield>

Following import, my agent list contains two (2) instances each of John
Smith and Jane Doe.

What's happening there?

Successive imports containing either John Smith or Jane Doe add additional
ids and rows to the name_person mysql table. In other words, it appears
that during the import process there's no validation routine against
human-readable values. Is there an additional marker or indicator I can
enrich the metadata with to indicate that it is a controlled value in the
agent list?

2. Each record has a unique identifier that's relevant to the
organization's administrative cataloging system, that is, a series of
locally developed pseudo-call numbers. Here's an example:

    <datafield ind1=" " ind2=" " tag="852">
      <subfield code="a">Repository: name</subfield>
      <subfield code="b">name of collection</subfield>
      <subfield code="c">NVB.0028.H-30.M.XLV.12A-13A</subfield>

Following import, the value contained by the 852$c tag is replaced with a

Is this desired behavior?

Any clarification would be appreciated.

Best regards,

Jason Loeffler
American Academy in Rome
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