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<p class="MsoNormal"><span style="font-size:11.0pt">Hi Caitlin,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">To answer your question about how other repositories are handling this, I’ll note that at the Smithsonian we decided to override this behavior with a plugin for the time being. The override ensures that the
LCNAF plugin behaves as it would previously, without importing related subjects + agents (since those lack identifiers, when they were imported, due to the single MARC-authority-record approach) and without trying to add additional demographic data, like gender.
The approach is very heavy handed, in that it simply removes the new behavior from the MARC Authority record importer code.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">If you can install plugins in your instance of ArchivesSpace and would like any help getting this set up, just let me know. For the basic approach, though, see
<a href="https://github.com/Smithsonian/lassb-aspace-overrides/blob/main/backend/plugin_init.rb">
https://github.com/Smithsonian/lassb-aspace-overrides/blob/main/backend/plugin_init.rb</a>. If you add that file + file structure in a plugin (even the ‘local’ plugin would do), then that approach might work for you.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Best,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Mark<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
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<p class="MsoNormal" style="margin-bottom:12.0pt"><b><span style="font-size:12.0pt;color:black">From:
</span></b><span style="font-size:12.0pt;color:black">archivesspace_users_group-bounces@lyralists.lyrasis.org <archivesspace_users_group-bounces@lyralists.lyrasis.org> on behalf of Caitlin Goodman <cgoodma2@swarthmore.edu><br>
<b>Date: </b>Tuesday, November 21, 2023 at 2:37 PM<br>
<b>To: </b>Archivesspace_Users_Group@lyralists.lyrasis.org <Archivesspace_Users_Group@lyralists.lyrasis.org><br>
<b>Subject: </b>[Archivesspace_Users_Group] LCNAF plugin - related agents duplicated<o:p></o:p></span></p>
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<b><span style="font-size:9.0pt;color:#9C6500">External Email - Exercise Caution</span></b><span style="font-size:11.0pt"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt">Hi all,<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt">For those using the LCNAF plug-in - We have noticed that when we use the LCNAF plugin to import agent records, in addition to importing the target record, it is also importing related agent/name records (for
associated organizations, locations, etc). This is creating a lot of additional records with the source “Unspecified ingest source” that aren’t reconciled against our existing agents. <o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt">Some of this is likely due to us running an older version (3.2) without the option to check/uncheck "Import Related Subjects" but even testing it in the ASpace sandbox (3.4.1) with the box unchecked it's bringing
over 510s without any merging/reconciliation against existing agents. <o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt"><a href="https://github.com/archivesspace/archivesspace/blob/master/backend/app/converters/lib/marcxml_auth_agent_base_map.rb" target="_blank">Here's the "map" part of the converter code</a> in anyone can
better interpret what's going on.<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt">How are other repositories handling this? Have you come up with workflows to reconcile, dedupe, and update records in ArchivesSpace?<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt">We think it would be best to add an optional checkbox, like the one added for subjects, e.g. "Import Related Name Authority Records?" to skip over these if desired. If you agree, please add a comment to our
ticket: <a href="https://archivesspace.atlassian.net/browse/ANW-1857">https://archivesspace.atlassian.net/browse/ANW-1857</a><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt">Thank you!<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt">Caitlin<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
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<o:p></o:p></span></p>
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<p class="MsoNormal"><b><span style="font-size:11.0pt">Caitlin Goodman</span></b><span style="font-size:11.0pt"> (she/her)
<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt">Archivist, Friends Historical Library<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt">Swarthmore College<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt">610-690-3349<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt"><a href="mailto:cgoodma2@swarthmore.edu" target="_blank">cgoodma2@swarthmore.edu</a><o:p></o:p></span></p>
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