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<p style="margin:0in"><b><span style="font-size:16.0pt;font-family:"Arial",sans-serif;color:black"> </span></b><b><span style="font-size:16.0pt;color:black"> </span></b><span style="font-family:"Arial",sans-serif;color:black;border:none windowtext 1.0pt;padding:0in"><img width="624" height="133" style="width:6.5in;height:1.3854in" id="Picture_x0020_2" src="cid:image001.jpg@01DA0BF4.557D1F00"></span><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p style="margin:0in"><b><span style="font-size:14.0pt;color:black">ArchivesSpace Update – October 2023</span></b><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p style="margin:0in"><b><span style="font-size:14.0pt;color:black">Upcoming Schedule at a Glance:</span></b><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p style="margin:0in"><b><span style="color:black">November 14: </span></b><a href="https://forum2023.diglib.org/schedule/"><span style="color:#1155CC">Christine Di Bella and Jessica Crouch presenting at DLF in St. Louis</span></a><span style="color:black"> </span><o:p></o:p></p>
<p style="margin:0in"><b><span style="color:black">December 1: </span></b><a href="https://www.surveymonkey.com/r/HXQMDP6"><span style="color:#1155CC">Survey responses due for the ArchivesSpace training topics survey<b> </b></span></a><o:p></o:p></p>
<p style="margin:0in"><b><span style="color:black">December 6: </span></b><a href="https://archivesspace.org/archives/8237"><span style="color:#1155CC">Live Demonstration: Overview of the ArchivesSpace Application and Membership Benefits</span></a><o:p></o:p></p>
<p class="MsoNormal" style="margin-bottom:12.0pt"><o:p> </o:p></p>
<p style="margin:0in"><b><span style="font-size:14.0pt;color:black">Development</span></b><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p style="margin:0in"><span style="color:black;background:white">We continue to gather up development and testing work for the next release. While the vacancy in our Technical Lead position will have an impact on timing, we do expect to put out the next release
of ArchivesSpace later this fall. New development is always up on our test server at
</span><a href="https://test.archivesspace.org/staff/"><span style="color:#1E73BE;background:white">https://test.archivesspace.org/staff/</span></a><span style="color:black;background:white">. </span><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p style="margin:0in"><b><span style="font-size:14.0pt;color:black">Change Your Clocks, Check Your ArchivesSpace</span></b><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p style="margin:0in"><span style="color:black">Daylight Saving Time approaches for many this time of year, and some may recall that it can have weird effects not just on humans, but also on ArchivesSpace deployments. Generally, the effects on ArchivesSpace
are experienced only when an hour is lost (“spring forward”), not when an hour is gained (“fall back”). If you notice your ArchivesSpace behaving strangely around this kind of time change, we suggest you first do the following:</span><o:p></o:p></p>
<p class="MsoNormal"><br>
<br>
<o:p></o:p></p>
<ol style="margin-top:0in" start="1" type="1">
<li style="color:#1D1C1D;margin-top:0in;margin-bottom:0in;mso-list:l0 level1 lfo5;vertical-align:baseline">
Check the archivesspace.out logs.<o:p></o:p></li></ol>
<p class="MsoNormal"><br>
<br>
<o:p></o:p></p>
<ol style="margin-top:0in" start="2" type="1">
<li style="color:#1D1C1D;margin-top:0in;margin-bottom:0in;mso-list:l0 level1 lfo5;vertical-align:baseline">
<b>Only if you see DatabaseError: Java::JavaSql::SQLException: HOUR_OF_DAY: 1 -> 2<o:p></o:p></b></li></ol>
<p class="MsoNormal"><o:p> </o:p></p>
<p style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:0in;margin-left:1.0in">
<span style="color:#1D1C1D">Run this small MySQL update to update records created in a day/time that doesn’t exist due to the change in time:</span><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:0in;margin-left:1.0in">
<i><span style="font-family:"Libre Franklin";color:#1D1C1D;background:#F8F8F8">UPDATE user set user_mtime = NOW(), system_mtime=NOW();</span></i><span style="font-family:"Libre Franklin";color:black"> </span><o:p></o:p></p>
<p class="MsoNormal"><br>
<br>
<o:p></o:p></p>
<ol style="margin-top:0in" start="3" type="1">
<li style="color:black;margin-top:0in;margin-bottom:0in;mso-list:l0 level1 lfo5;vertical-align:baseline">
Restart ArchivesSpace.<o:p></o:p></li></ol>
<p class="MsoNormal"><o:p> </o:p></p>
<p style="margin:0in"><span style="color:black">This should ensure any problematic records now belong to a time that actually exists.</span><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p style="margin:0in"><span style="color:black">Also, remember that ArchivesSpace members are eligible for
</span><a href="https://archivesspace.org/member-area/technical-support"><span style="color:#1155CC">technical support</span></a><span style="color:black">. If you’re a member and experience any difficulties, we encourage you to reach out for assistance.</span><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p style="margin:0in"><span style="color:black">ArchivesSpace v3.5.0 will include a fix to this problem, but unfortunately that release will not be out until after October/November 2023’s round of Daylight Saving Time updates. It will be there by the March
2024 round of updates – good news for both ArchivesSpaces and people.</span><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<h2 style="margin:0in"><span style="font-size:14.0pt;color:black;background:white">Announcing the ArchivesSpace Annual Report for 2022/2023</span><o:p></o:p></h2>
<p class="MsoNormal"><o:p> </o:p></p>
<p style="margin:0in"><span style="color:black;background:white">The ArchivesSpace team is pleased to share the ArchivesSpace annual report covering the 2022/2023 membership term. The report highlights some major themes of our activities, both in the last year
and always. Thanks for all you’ve done and do to sustain and move the application and the community forward.</span><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p style="margin:0in"><span style="color:black;background:white">We encourage you to share this annual report with others at your institutions and anyone else with an interest in ArchivesSpace. We hope that it may be especially helpful in conveying the value
of ArchivesSpace, and the value of ArchivesSpace membership, to resource allocators and other decision makers at your institutions.</span><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p style="margin:0in"><span style="color:black;background:white">We welcome feedback and ideas on this or future annual reports. Please feel free to email us at
<a href="mailto:ArchivesSpaceHome@lyrasis.org">ArchivesSpaceHome@lyrasis.org</a> at any point.</span><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p style="margin:0in"><a href="https://archivesspace.org/wp-content/uploads/2023/10/AR-2023-ArchivesSpace.pdf"><span style="color:#1155CC">ArchivesSpace Annual Report FY2022-2023</span></a><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p style="margin:0in"><b><span style="font-size:14.0pt;color:black">Participation Requested: Selecting the 2024 ArchivesSpace Training Topics</span></b><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p style="margin:0in"><span style="color:black">Thank you to everyone who attended an ArchivesSpace community-wide training this year. The Trainers Corps is currently developing the 2024 training schedule and is requesting community input to help determine
future training topics. A survey for this purpose is available at </span><a href="https://www.surveymonkey.com/r/HXQMDP6"><span style="color:#1155CC">https://www.surveymonkey.com/r/HXQMDP6</span></a><span style="color:black">.
<b>Survey responses are due by December 1, 2024.</b></span><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p style="margin:0in"><span style="color:black">Responses to this survey will be used by the Trainers Corps to prioritize offering the top 3 selections over the course of the next year. Please note that in addition to the topics listed on the survey, the Trainers
Corps is committed to offering a Basics training in 2024. </span><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p style="margin:0in"><span style="color:black">ArchivesSpace community-wide training sessions will be 2-3 hours in length, depending on the topic. These trainings are offered for a fee but ArchivesSpace members receive a substantial discount.
<b> </b></span><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p style="margin:0in"><span style="color:black">To learn more about ArchivesSpace community-wide training, visit
</span><a href="https://archivesspace.org/using-archivesspace/trainings"><span style="color:#1155CC">https://archivesspace.org/using-archivesspace/trainings</span></a><span style="color:black">.</span><o:p></o:p></p>
<p style="margin:0in;background:white"><o:p> </o:p></p>
<p style="margin:0in"><b><span style="font-size:14.0pt;color:black">Live Demonstration: Overview of the ArchivesSpace Application and Membership Benefits</span></b><o:p></o:p></p>
<p style="margin:0in;background:white"><span style="color:black"><o:p> </o:p></span></p>
<p style="margin:0in;background:white"><span style="color:black">ArchivesSpace is offering a 60-minute demonstration of the ArchivesSpace application open to anyone interested in ArchivesSpace. This demonstration will be offered on December 6, 2023, at 11:00am
ET / 8:00am PT. </span><o:p></o:p></p>
<p style="margin:0in;background:white"><o:p> </o:p></p>
<p style="margin:0in;background:white"><b><span style="color:black">Date:</span></b><span style="color:black"> December 6, 2023</span><o:p></o:p></p>
<p style="margin:0in;background:white"><b><span style="color:black">Time: </span>
</b><span style="color:black">11:00am – 12:00pm ET (8:00am – 9:00am PT)</span><o:p></o:p></p>
<p style="margin:0in;background:white"><b><span style="color:black">Where:</span></b><span style="color:black"> Zoom </span><o:p></o:p></p>
<p style="margin:0in;background:white"><b><span style="color:black">Registration:
</span></b><span style="color:black"><a href="https://lyrasis.zoom.us/webinar/register/WN_-Who6uezSOGkrGmfGQqEhg"><span style="color:#1155CC">https://lyrasis.zoom.us/webinar/register/WN_-Who6uezSOGkrGmfGQqEhg</span></a> </span><o:p></o:p></p>
<p style="margin:0in;background:white"><o:p> </o:p></p>
<p style="margin:0in;background:white"><span style="color:black">This demo will feature an overview of the application, a brief explanation of the ArchivesSpace Staff and Public User Interfaces and an introduction to the
<a href="https://archivesspace.org/community/whos-using-archivesspace"><span style="color:#1155CC">ArchivesSpace member community</span></a> and
<a href="https://archivesspace.org/community/member-benefits"><span style="color:#1155CC">member benefits</span></a>. A brief Q&A will follow the demo. These demos are intended to assist those who are considering using the ArchivesSpace application at their
organization to determine if ArchivesSpace is the right tool for their needs.</span><o:p></o:p></p>
<p style="margin:0in;background:white"><o:p> </o:p></p>
<p style="margin:0in;background:white"><span style="color:black">These demonstrations are not intended for those already using ArchivesSpace or those looking for
<a href="https://archivesspace.org/using-archivesspace/trainings"><span style="color:#1155CC">ArchivesSpace training opportunities</span></a>. The December 6 demo will be recorded and made available with the other freely available resources on our
<a href="https://archivesspace.org/using-archivesspace/getting-started"><span style="color:#1155CC">Getting Started webpage</span></a>. </span><o:p></o:p></p>
<p style="margin:0in;background:white"><o:p> </o:p></p>
<p style="margin:0in;background:white"><span style="color:black">For more information about this demo, ArchivesSpace, and ArchivesSpace membership, email
<a href="mailto:ArchivesSpaceHome@lyrasis.org"><span style="color:#1155CC">ArchivesSpaceHome@lyrasis.org</span></a>. </span><o:p></o:p></p>
<p style="margin:0in;background:white"><o:p> </o:p></p>
<p style="margin:0in;background:white"><b><span style="font-size:14.0pt;color:black">ArchivesSpace Virtual Member Forum 2024 - Save the Date and Call for Planning Team Members</span></b><o:p></o:p></p>
<p style="mso-margin-top-alt:12.0pt;margin-right:0in;margin-bottom:4.0pt;margin-left:0in">
<span style="color:black">Mark your calendars for our 2024 Virtual Member Forum! Taking place March 26-27, 2024, our Virtual Member Forum will be a two-day event spanning a variety of time zones and ArchivesSpace experience levels. </span><o:p></o:p></p>
<p style="mso-margin-top-alt:12.0pt;margin-right:0in;margin-bottom:4.0pt;margin-left:0in">
<span style="color:black">If you are interested in serving on the planning team for this forum, please email Jessica Crouch at
</span><a href="mailto:jessica.crouch@lyrasis.org"><span style="color:#1155CC">jessica.crouch@lyrasis.org</span></a><span style="color:black"> by December 8, 2023. The Virtual Member Forum is one of our largest events of the year and we are looking for volunteers
to review proposals, develop the schedule, and help make this forum great!</span><o:p></o:p></p>
<p style="mso-margin-top-alt:12.0pt;margin-right:0in;margin-bottom:4.0pt;margin-left:0in">
<span style="color:black">More information will be provided soon about how to propose a topic or presentation. Registration will open closer to the event date. For now, be sure to save the date on your calendar. We look forward to “seeing” many of you there.</span><o:p></o:p></p>
<p style="margin:0in"><o:p> </o:p></p>
<p style="margin:0in"><b><span style="font-size:14.0pt;color:black">Recording Available: ArchivesSpace Accessions and Assessments Training</span></b><o:p></o:p></p>
<p style="margin:0in;background:white"><span style="color:#191919"><o:p> </o:p></span></p>
<p style="margin:0in;background:white"><span style="color:#191919">Thank you to everyone who attended our ArchivesSpace Accessions and Assessments Training on October 11th. A recording of this training is now available to ArchivesSpace members in the Help Center
at </span><span style="color:black"><a href="https://archivesspace.atlassian.net/wiki/spaces/ArchivesSpaceUserManual/pages/3185901569/ArchivesSpace+Training+Recordings"><span style="color:#1155CC">https://archivesspace.atlassian.net/wiki/spaces/ArchivesSpaceUserManual/pages/3185901569/ArchivesSpace+Training+Recordings</span></a></span><o:p></o:p></p>
<p style="margin:0in;background:white"><o:p> </o:p></p>
<p style="margin:0in;background:white"><b><span style="font-size:14.0pt;color:black">Position Announcement: ArchivesSpace Technical Lead</span></b><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p style="margin:0in"><span style="color:black">We are looking for the next Technical Lead for ArchivesSpace. This impactful position is responsible for technical oversight, management, and development of the application, working with community stakeholders
in the overall development of the software and management of the code contribution process. The Technical Lead works to engage a broad set of developers to participate in the project, providing technical guidance, support and leadership to maintain a robust
developer community.</span><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p style="margin:0in"><span style="color:black">The full position listing is on the Lyrasis website at
</span><a href="https://lyrasis.isolvedhire.com/jobs/989345.html"><span style="color:#1155CC">https://lyrasis.isolvedhire.com/jobs/989345.html</span></a><span style="color:black">. All applications should include a resume and cover letter or statement of interest
and be submitted via the listing.</span><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p style="margin:0in"><span style="color:black">While we have already begun the application review process for the position, we will continue accepting applications until it is filled. Please feel free to contact Program Manager Christine Di Bella (</span><a href="mailto:christine.dibella@lyrasis.org"><span style="color:#1155CC">christine.dibella@lyrasis.org</span></a><span style="color:black">)
with questions or suggestions.</span><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p style="margin:0in"><b><span style="font-size:14.0pt;color:black">Membership Update</span></b><o:p></o:p></p>
<p style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in">
<span style="color:black">We are excited to welcome our newest members to our community! Some of our new members since September 30th include: </span><o:p></o:p></p>
<ul style="margin-top:0in;padding-inline-start:48px" type="disc">
<li style="color:black;margin-top:0in;margin-bottom:0in;mso-list:l2 level1 lfo4;vertical-align:baseline">
Los Angeles Metro Transportation Research Library and Archive (Los Angeles, CA) <o:p></o:p></li><li style="color:black;margin-top:0in;margin-bottom:0in;mso-list:l2 level1 lfo4;vertical-align:baseline">
Oglethorpe University (Atlanta, GA)<o:p></o:p></li><li style="color:black;margin-top:0in;margin-bottom:0in;mso-list:l2 level1 lfo4;vertical-align:baseline">
Public Libraries of Saginaw (Saginaw, MI) <o:p></o:p></li><li style="color:black;margin-top:0in;margin-bottom:8.0pt;mso-list:l2 level1 lfo4;vertical-align:baseline">
University of North Texas at Denton (Denton, TX)<o:p></o:p></li></ul>
<p style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in">
<span style="color:black">As of October 31st, we have 471 General members, 19 Educational Program members, 3 Registered Service Providers, and 1 Consortium Provider.</span><o:p></o:p></p>
<p style="margin:0in"><span style="color:black">Thank you to our </span><a href="https://archivesspace.org/community/whos-using-archivesspace"><span style="color:#1155CC">current ArchivesSpace members</span></a><span style="color:black"> for your contribution
to the development and sustainability of the ArchivesSpace application. ArchivesSpace has a
</span><a href="https://archivesspace.org/community/why-become-a-member"><span style="color:#1155CC">membership model</span></a><span style="color:black"> to support the continued development of the application and user community and ArchivesSpace members are
eligible for a </span><a href="https://archivesspace.org/community/member-benefits"><span style="color:#1155CC">variety of benefits</span></a><span style="color:black">. If you are
</span><a href="https://archivesspace.org/community/making_a_case_for_membership"><span style="color:#1155CC">interested in ArchivesSpace membership</span></a><span style="color:black"> for your organization, email us at
</span><a href="mailto:ArchivesSpaceHome@lyrasis.org"><span style="color:#1155CC">ArchivesSpaceHome@lyrasis.org</span></a><span style="color:black">. </span><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
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<p style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in">
<i><span style="color:black">ArchivesSpace monthly updates provide news about ArchivesSpace community and program activities and are sent to our member listservs, the ArchivesSpace Google Group, and SAA’s Collection Management Section listserv, as well as being
posted on the ArchivesSpace website. Please feel free to share this update with people you know who have an interest in ArchivesSpace but may not be on one of these lists.</span></i><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
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