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<p class="MsoNormal">Hi Paul,<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">If you are conscientious about applying “restrictions apply” checkmarks, there is an option in the custom report template to only return archival objects where restrictions apply. You can also choose to export rights statements and the
id/title of the resources they are linked to (appears in json format in the CSV).<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">I like to query the SQL database with stuff like this so that I can get exactly the columns I want. Here are a couple of scripts that help identify expired access restriction notes- they rely on a keyword match with “accessrestrict” to
identify notes as restrictions, but this could be adapted to other note types (e.g. userestrict) or other keywords of your choice:<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><a href="https://github.com/duke-libraries/archivesspace-duke-scripts/blob/master/sql/access_restriction_notes_on_resources.sql">https://github.com/duke-libraries/archivesspace-duke-scripts/blob/master/sql/access_restriction_notes_on_resources.sql</a>
(lists resources with collection-level Conditions Governing Access notes, along with content of the first subnote)<o:p></o:p></p>
<p class="MsoNormal"><a href="https://github.com/duke-libraries/archivesspace-duke-scripts/blob/master/sql/access_restriction_notes_on_aos.sql">https://github.com/duke-libraries/archivesspace-duke-scripts/blob/master/sql/access_restriction_notes_on_aos.sql</a>
(lists all archival objects with individual Conditions Governing Access notes, along with the content of the first subnote, and the resources they belong to, ordered by resource ID)<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">The results can be saved to a TSV file (I don’t recommend CSV, since the column with JSON notes contains commas) and opened in Excel.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Best,<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Mary<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="color:#1F4E79">Mary Mellon (she/her)<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F4E79">Metadata Archivist<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F4E79">Rubenstein Rare Book and Manuscript Library<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F4E79">Duke University<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F4E79"><a href="mailto:mary.mellon@duke.edu"><span style="color:#0563C1">mary.mellon@duke.edu</span></a><o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<div style="border:none;border-top:solid #E1E1E1 1.0pt;padding:3.0pt 0in 0in 0in">
<p class="MsoNormal"><b>From:</b> archivesspace_users_group-bounces@lyralists.lyrasis.org <archivesspace_users_group-bounces@lyralists.lyrasis.org>
<b>On Behalf Of </b>Paul Sutherland<br>
<b>Sent:</b> Tuesday, August 8, 2023 3:13 PM<br>
<b>To:</b> Archivesspace Users Group <archivesspace_users_group@lyralists.lyrasis.org><br>
<b>Subject:</b> [Archivesspace_Users_Group] Reports of notes, keywords<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Georgia",serif">Hi all,<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Georgia",serif"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Georgia",serif">I'm struggling to find useful searches/reports in the regular staff interface for what I am trying to identify. I was wondering if anyone here might have an idea.<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Georgia",serif"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Georgia",serif">In short, I want to identify every collection where we have indicated restrictions on materials. These can be found as a mixture of keywords and note types, e.g.: "Conditions Governing
Access" notes, "Conditions Governing Use" notes, in general notes with some specific keywords, in titles, and possible other places from legacy cataloguing and migrations. Resources and Archival Objects may contain this information. The major difficulty is
finding Resources for which a child Archival Object has this information.<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Georgia",serif"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Georgia",serif">A few ways I've tried/thought of:<o:p></o:p></span></p>
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<ul type="disc">
<li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l2 level1 lfo1">
<span style="font-size:12.0pt;font-family:"Georgia",serif">searches for Resources. This only shows the occurrence of a keyword in the Resource, not any of its Archival Objects.<o:p></o:p></span></li></ul>
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<p class="MsoNormal" style="margin-bottom:12.0pt"><span style="font-size:12.0pt;font-family:"Georgia",serif"><img border="0" width="558" height="170" style="width:5.8125in;height:1.7708in" id="Picture_x0020_1" src="cid:image001.png@01D9CB9E.C77F4BA0"></span><span style="font-size:12.0pt;font-family:"Georgia",serif"><o:p></o:p></span></p>
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<ul type="disc">
<li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l1 level1 lfo2">
<span style="font-size:12.0pt;font-family:"Georgia",serif">searches for Resources showing components. This is okay, except that the Download CSV does not include the Parent Resource, and the Parent Resource does not include the call number, making it hard to
use. (Also I'm not sure if a text search is searching the note type or just the note label.)<o:p></o:p></span></li></ul>
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<p class="MsoNormal" style="margin-bottom:12.0pt"><span style="font-size:12.0pt;font-family:"Georgia",serif"><img border="0" width="557" height="222" style="width:5.802in;height:2.3125in" id="Picture_x0020_2" src="cid:image002.png@01D9CB9E.C77F4BA0"></span><span style="font-size:12.0pt;font-family:"Georgia",serif"><o:p></o:p></span></p>
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<ul type="disc">
<li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l3 level1 lfo3">
<span style="font-size:12.0pt;font-family:"Georgia",serif">PUI search. This seems to work better - lets me search by note or by keyword - except that I can't download a summary of this (perhaps this is configurable - we're not actually using this PUI publicly,
this is new for us). <o:p></o:p></span></li></ul>
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<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Georgia",serif"><img border="0" width="559" height="124" style="width:5.8229in;height:1.2916in" id="Picture_x0020_3" src="cid:image003.png@01D9CB9E.C77F4BA0"></span><span style="font-size:12.0pt;font-family:"Georgia",serif"><o:p></o:p></span></p>
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<ul type="disc">
<li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l0 level1 lfo4">
<span style="font-size:12.0pt;font-family:"Georgia",serif">Custom reports. This doesn't let you output notes for archival objects and is limited to 50k results.<o:p></o:p></span></li><li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l0 level1 lfo4">
<span style="font-size:12.0pt;font-family:"Georgia",serif">Bulk Updater Spreadsheet. This does export every note, and will be useful later on, however it's by collection, which does not help in identifying which collections may have these keywords or note types.
<o:p></o:p></span></li><li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l0 level1 lfo4">
<span style="font-size:12.0pt;font-family:"Georgia",serif">Relying on Google's crawling of our finding aids. Not ideal for completeness or for unpublished collections.<o:p></o:p></span></li></ul>
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<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Georgia",serif">If anyone has more ideas, please let me know.<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Georgia",serif"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Georgia",serif">Thanks,<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Georgia",serif">Paul<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:12.0pt;font-family:"Georgia",serif"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span class="gmailsignatureprefix">-- </span><o:p></o:p></p>
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<p class="MsoNormal"><b>Paul Sutherland</b> (he/his)<br>
Archivist of Indigenous Materials<br>
Center for Native American and Indigenous Research<o:p></o:p></p>
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<p class="MsoNormal">Library & Museum<br>
American Philosophical Society<br>
105 S. 5th Street, 2nd Floor<br>
Philadelphia, PA 19406<o:p></o:p></p>
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<p class="MsoNormal">Lenapehoking<o:p></o:p></p>
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<p class="MsoNormal">215-440-3408<o:p></o:p></p>
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<p class="MsoNormal"><a href="https://urldefense.com/v3/__http:/amphilsoc.org/library/CNAIR__;!!OToaGQ!q5Nwj8Uj2vtny5JAVE4BprYDhfjnyYavSuT66mJfJ-EOQBOBJJf5u8AKQ4LT3_jWgARrX8xLsVBpicV88dWS6yuizI0$" target="_blank">amphilsoc.org/library/CNAIR</a><o:p></o:p></p>
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<p class="MsoNormal"><a href="mailto:cnair@amphilsoc.org" target="_blank">cnair@amphilsoc.org</a><o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal"><i><span style="font-family:"Arial",sans-serif">I respectfully acknowledge that I work and reside in Lenapehoking, the homeland of the Lenape people in past, present, and future generations. I am grateful for the past and ongoing generosity
of numerous Indigenous communities and individ</span></i><i><span style="font-size:10.0pt;font-family:"Arial",sans-serif">uals who have offered guidance, expertise, and opportunities for collaboration that make my work possible.
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif">Learn more about ...</span><o:p></o:p></p>
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<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif">- The
<a href="https://urldefense.com/v3/__https:/indigenousguide.amphilsoc.org__;!!OToaGQ!q5Nwj8Uj2vtny5JAVE4BprYDhfjnyYavSuT66mJfJ-EOQBOBJJf5u8AKQ4LT3_jWgARrX8xLsVBpicV88dWSo-AZZd8$" target="_blank">
Indigenous Subject Guide</a> to our Indigenous collections, updated frequently<br>
- <a href="https://urldefense.com/v3/__https:/www.amphilsoc.org/blog-category/cnair__;!!OToaGQ!q5Nwj8Uj2vtny5JAVE4BprYDhfjnyYavSuT66mJfJ-EOQBOBJJf5u8AKQ4LT3_jWgARrX8xLsVBpicV88dWShdZK_98$" target="_blank">
Blog posts</a> by CNAIR staff & fellows</span><br>
<span style="font-size:10.0pt;font-family:"Arial",sans-serif">- <a href="https://urldefense.com/v3/__https:/www.amphilsoc.org/grants/fellowships__;!!OToaGQ!q5Nwj8Uj2vtny5JAVE4BprYDhfjnyYavSuT66mJfJ-EOQBOBJJf5u8AKQ4LT3_jWgARrX8xLsVBpicV88dWSHVrrzSI$" target="_blank">
Fellowships</a> (residential and non) for working with our collections and elsewhere</span><br>
<span style="font-size:10.0pt;font-family:"Arial",sans-serif">- <a href="https://urldefense.com/v3/__https:/www.amphilsoc.org/library*paragraph-36__;Iw!!OToaGQ!q5Nwj8Uj2vtny5JAVE4BprYDhfjnyYavSuT66mJfJ-EOQBOBJJf5u8AKQ4LT3_jWgARrX8xLsVBpicV88dWSLWuQv-A$" target="_blank">
Scheduling a visit</a> to our Reading Room to view our collections</span><br>
- Our latest museum exhibit <i><a href="https://urldefense.com/v3/__https:/www.amphilsoc.org/visit-museum__;!!OToaGQ!q5Nwj8Uj2vtny5JAVE4BprYDhfjnyYavSuT66mJfJ-EOQBOBJJf5u8AKQ4LT3_jWgARrX8xLsVBpicV88dWSJ-SvLeo$" target="_blank">Pursuit & Persistence: 300 Years
of Women in Science</a>, </i>open until December 30, 2023<o:p></o:p></p>
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