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For something like that, I'd definitely think about ways to convert that to something you can import rather than rekeying that many entries. </div>
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I'd probably think about trying pdf -> text and then try some find/replace/regex work to get it into something that is importable - maybe one of the import spreadsheets if you are using a later version of AS. Or EAD as a 'less than ideal, but probably still
doable' option.</div>
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jds<br>
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<div id="divRplyFwdMsg" dir="ltr"><font face="Calibri, sans-serif" style="font-size:11pt" color="#000000"><b>From:</b> archivesspace_users_group-bounces@lyralists.lyrasis.org <archivesspace_users_group-bounces@lyralists.lyrasis.org> on behalf of Dean DeBolt
<ddebolt@uwf.edu><br>
<b>Sent:</b> Monday, August 7, 2023 5:08 PM<br>
<b>To:</b> Archivesspace Users Group <archivesspace_users_group@lyralists.lyrasis.org><br>
<b>Subject:</b> Re: [Archivesspace_Users_Group] PDF files</font>
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<div dir="ltr">Thanks. We're getting local court records (1820-1930) and they sent a nice PDF
<div>inventory (467 pp. of 26,000 files) and I'd hoped to make that searchable through</div>
<div>ArchivesSpace.</div>
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<div>Dean</div>
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<div><font color="#000099" style="background-color:rgb(255,255,255)">Dean DeBolt, University Librarian (Professor)/University Archivist<br>
UWF Archives and West Florida History Center</font></div>
<div><font><font color="#000099" style="background-color:rgb(255,255,255)">University of West Florida Library<br>
11000 University Parkway<br>
Pensacola, FL 32514-5750<br>
</font><a href="mailto:ddebolt@uwf.edu" target="_blank"><font color="#000099" style="background-color:rgb(255,255,255)">ddebolt@uwf.edu</font></a><font color="#000099" style="background-color:rgb(255,255,255)">; 850-474-2213</font></font></div>
<div><font><font color="#000099" style="background-color:rgb(255,255,255)"><br>
</font></font></div>
<div><font><font color="#000099" style="background-color:rgb(255,255,255)">West Florida History Center is the largest and most comprehensive</font></font></div>
<div><font><font color="#000099" style="background-color:rgb(255,255,255)">history collection about Pensacola and the West Florida region.</font></font></div>
<div><font><font color="#000099" style="background-color:rgb(255,255,255)"><a href="http://libguides.uwf.edu/universityarchives" originalsrc="http://libguides.uwf.edu/universityarchives" shash="sv+uusI7zUaAerRs57JATqi1meLETZTgv/y0F9bBXciK06X3oq55C/p8i42yWoInv8PT3JTMISnZZ8gZTAmQ5GHprQQDKr6wjLY3HGe3MfaaGNbZJ1mqkyhW2f9+7fKMg+VUDlYC7T65MiaTNvzTfPuODHRHTtTkHOo1LEAwbhg=" target="_blank">http://libguides.uwf.edu/universityarchives</a></font></font></div>
<div><font><font color="#000099" style="background-color:rgb(255,255,255)"><br>
</font></font></div>
<div><font><font color="#000099" style="background-color:rgb(255,255,255)">Digital collections can be found at: <a href="http://archives.uwf.edu/" originalsrc="http://archives.uwf.edu/" shash="qCRGy9ngeXEoCC5i6uN0gxQhbRaidqvDxCCr1NeH9A89KW4Le6Nn8gI7NKfGGyCvSbRDpS0Yufwq2VJMoBD2EQckdMLiDvE2y6h3kU01n9xjgJ7xDNK4MuL88qWXbP5tP7WS2ukXzq8za9JHh9JPStR4HFw6Xh+yIKN8YA5VLCY=" target="_blank">http://uwf.lyrasistechnology.org </a></font></font></div>
<div><font><font color="#000099" style="background-color:rgb(255,255,255)">and <a href="http://uwf.digital.flvc.org/" originalsrc="http://uwf.digital.flvc.org/" shash="vrk+eOwNpChVhyWtyLWYjRhha62VCAqUt03zGxXvTmUiUu+fKBjQSXHMJIqot5wsvVnjLqAIef/fT3622MBNCjYv+FOcdHVK2twxdVxNVW6vlUUg+xWogALRMiGM7SxOkqX8GY/a9lmr9YzxQDJuZ/2Ix6frOMkMq8RhRYEXFuY=" target="_blank">
http://uwf.digital.flvc.org</a></font></font></div>
<div><font><br>
</font></div>
<div><font>If we've been of service, please let us know or our administration,</font></div>
<div><font>Dean of Libraries <<a href="mailto:sclark2@uwf.edu" target="_blank">sclark2@uwf.edu</a>></font></div>
<div><font><font color="#000099" style="background-color:rgb(255,255,255)"><br>
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<div dir="ltr" class="x_gmail_attr">On Mon, Aug 7, 2023 at 4:01 PM Joshua D. Shaw <<a href="mailto:Joshua.D.Shaw@dartmouth.edu">Joshua.D.Shaw@dartmouth.edu</a>> wrote:<br>
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Hi Dean</div>
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Unfortunately, no. AS only stores metadata about an object, not the object itself. You
<b>can</b> point AS to a storage system (like a digital preservation system or website, etc). That's what Digital Objects are typically used for.<br>
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<div style="font-family:Calibri,Arial,Helvetica,sans-serif; font-size:12pt; color:rgb(0,0,0)">
For your particular case, if you converted the pdf to something that you could import as metadata (EAD or something), then that would be searchable as the entries would then have become entries in the usual archival object tree for the resource(s) the pdf is
describing. But it sounds like that's not quite what you are describing.<br>
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<div style="font-family:Calibri,Arial,Helvetica,sans-serif; font-size:12pt; color:rgb(0,0,0)">
Also make sure that, if the PDF is something you need to keep, that its stored in another system.</div>
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<div style="font-family:Calibri,Arial,Helvetica,sans-serif; font-size:12pt; color:rgb(0,0,0)">
Best,</div>
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Joshua<br>
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<div id="x_m_5890890424577666272divRplyFwdMsg" dir="ltr"><font face="Calibri, sans-serif" color="#000000" style="font-size:11pt"><b>From:</b>
<a href="mailto:archivesspace_users_group-bounces@lyralists.lyrasis.org" target="_blank">
archivesspace_users_group-bounces@lyralists.lyrasis.org</a> <<a href="mailto:archivesspace_users_group-bounces@lyralists.lyrasis.org" target="_blank">archivesspace_users_group-bounces@lyralists.lyrasis.org</a>> on behalf of Dean DeBolt <<a href="mailto:ddebolt@uwf.edu" target="_blank">ddebolt@uwf.edu</a>><br>
<b>Sent:</b> Monday, August 7, 2023 4:35 PM<br>
<b>To:</b> Archivesspace Users Group <<a href="mailto:archivesspace_users_group@lyralists.lyrasis.org" target="_blank">archivesspace_users_group@lyralists.lyrasis.org</a>><br>
<b>Subject:</b> [Archivesspace_Users_Group] PDF files</font>
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<div>
<div dir="ltr">Can anyone tell me quickly if a PDF document is searchable
<div>in ArchivesSpace? We've been given an inventory (467 pp.) as</div>
<div>a PDF and I put that in ArchivesSpace.</div>
<div><br>
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<div>Dean</div>
<div><br clear="all">
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<div dir="ltr">
<div dir="ltr">
<div>
<div dir="ltr">
<div>
<div dir="ltr">
<div><font color="#000099" style="background-color:rgb(255,255,255)">Dean DeBolt, University Librarian (Professor)/University Archivist<br>
UWF Archives and West Florida History Center</font></div>
<div><font><font color="#000099" style="background-color:rgb(255,255,255)">University of West Florida Library<br>
11000 University Parkway<br>
Pensacola, FL 32514-5750<br>
</font><a href="mailto:ddebolt@uwf.edu" target="_blank"><font color="#000099" style="background-color:rgb(255,255,255)">ddebolt@uwf.edu</font></a><font color="#000099" style="background-color:rgb(255,255,255)">; 850-474-2213</font></font></div>
<div><font><font color="#000099" style="background-color:rgb(255,255,255)"><br>
</font></font></div>
<div><font><font color="#000099" style="background-color:rgb(255,255,255)">West Florida History Center is the largest and most comprehensive</font></font></div>
<div><font><font color="#000099" style="background-color:rgb(255,255,255)">history collection about Pensacola and the West Florida region.</font></font></div>
<div><font><font color="#000099" style="background-color:rgb(255,255,255)"><a href="http://libguides.uwf.edu/universityarchives" originalsrc="http://libguides.uwf.edu/universityarchives" shash="sv+uusI7zUaAerRs57JATqi1meLETZTgv/y0F9bBXciK06X3oq55C/p8i42yWoInv8PT3JTMISnZZ8gZTAmQ5GHprQQDKr6wjLY3HGe3MfaaGNbZJ1mqkyhW2f9+7fKMg+VUDlYC7T65MiaTNvzTfPuODHRHTtTkHOo1LEAwbhg=" target="_blank">http://libguides.uwf.edu/universityarchives</a></font></font></div>
<div><font><font color="#000099" style="background-color:rgb(255,255,255)"><br>
</font></font></div>
<div><font><font color="#000099" style="background-color:rgb(255,255,255)">Digital collections can be found at: <a href="http://archives.uwf.edu/" originalsrc="http://archives.uwf.edu/" shash="qCRGy9ngeXEoCC5i6uN0gxQhbRaidqvDxCCr1NeH9A89KW4Le6Nn8gI7NKfGGyCvSbRDpS0Yufwq2VJMoBD2EQckdMLiDvE2y6h3kU01n9xjgJ7xDNK4MuL88qWXbP5tP7WS2ukXzq8za9JHh9JPStR4HFw6Xh+yIKN8YA5VLCY=" target="_blank">http://uwf.lyrasistechnology.org </a></font></font></div>
<div><font><font color="#000099" style="background-color:rgb(255,255,255)">and <a href="http://uwf.digital.flvc.org/" originalsrc="http://uwf.digital.flvc.org/" shash="vrk+eOwNpChVhyWtyLWYjRhha62VCAqUt03zGxXvTmUiUu+fKBjQSXHMJIqot5wsvVnjLqAIef/fT3622MBNCjYv+FOcdHVK2twxdVxNVW6vlUUg+xWogALRMiGM7SxOkqX8GY/a9lmr9YzxQDJuZ/2Ix6frOMkMq8RhRYEXFuY=" target="_blank">
http://uwf.digital.flvc.org</a></font></font></div>
<div><font><br>
</font></div>
<div><font>If we've been of service, please let us know or our administration,</font></div>
<div><font>Dean of Libraries <<a href="mailto:sclark2@uwf.edu" target="_blank">sclark2@uwf.edu</a>></font></div>
<div><font><font color="#000099" style="background-color:rgb(255,255,255)"><br>
</font></font></div>
<div><font><font color="#000099" style="background-color:rgb(255,255,255)"><br>
</font></font></div>
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