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<p class="MsoNormal">Hi, Herbert.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">We create box numbers that contain designations for the collection number and the box number, and if a collection has multiple box 1s or box 2s, etc., because they start over with one with each series, we add a designation for the series
in the alphanumeric string for the box number. So, for example, in this collection,
<a href="https://nelson-atkins.libraryhost.com/repositories/2/resources/2">https://nelson-atkins.libraryhost.com/repositories/2/resources/2</a>, there are six box 1s (see
<a href="https://nelson-atkins.libraryhost.com/repositories/2/resources/2/inventor">
https://nelson-atkins.libraryhost.com/repositories/2/resources/2/inventor</a>), styled
<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<h3><span style="font-size:11.0pt;font-weight:normal"><a href="https://nelson-atkins.libraryhost.com/repositories/2/top_containers/30">Box RG01/02.S01.01
</a>(series 1, box 1)<o:p></o:p></span></h3>
<h3><span style="font-size:11.0pt;font-weight:normal"><a href="https://nelson-atkins.libraryhost.com/repositories/2/top_containers/34">Box RG01/02.S02.01
</a>(series 2 box 1)<o:p></o:p></span></h3>
<h3><span style="font-size:11.0pt;font-weight:normal"><a href="https://nelson-atkins.libraryhost.com/repositories/2/top_containers/36">Box RG01/02.S03.01
</a>(series 3, box 1)<o:p></o:p></span></h3>
<h3><span style="font-size:11.0pt;font-weight:normal"><a href="https://nelson-atkins.libraryhost.com/repositories/2/top_containers/51">Box RG01/02.S04.01
</a>(series 4, box 1)<o:p></o:p></span></h3>
<h3><span style="font-size:11.0pt;font-weight:normal"><a href="https://nelson-atkins.libraryhost.com/repositories/2/top_containers/54">Box RG01/02.S05.01
</a>(series 5, box 1)<o:p></o:p></span></h3>
<h3><span style="font-size:11.0pt;font-weight:normal"><a href="https://nelson-atkins.libraryhost.com/repositories/2/top_containers/55">Box RG01/02.S06.01
</a>(series 6, box 1)<o:p></o:p></span></h3>
<h3><span style="font-size:11.0pt;font-weight:normal">-where the “S” indicates the following number is the series number. If a collection does not have repeating box 1s by series but is through numbered, then we don’t include the S in the box number, as in
this one, <a href="https://nelson-atkins.libraryhost.com/repositories/2/resources/1/inventory">
https://nelson-atkins.libraryhost.com/repositories/2/resources/1/inventory</a>. <o:p>
</o:p></span></h3>
<h3><span style="font-size:11.0pt;font-weight:normal">Hope this helps.<o:p></o:p></span></h3>
<h3><span style="font-size:11.0pt;font-weight:normal">Best,<o:p></o:p></span></h3>
<h3><span style="font-size:11.0pt;font-weight:normal">Tara Laver<o:p></o:p></span></h3>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b><span style="font-size:10.0pt;color:black">Tara Z. Laver</span></b><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:10.0pt"><a href="https://www.mypronouns.org/what-and-why" target="_blank"><span style="color:#0563C1">(she/her/hers)</span></a></span>
<o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:10.0pt;color:black">Senior Archivist</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:10.0pt;color:black">The Nelson-Atkins Museum of Art</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:10.0pt;color:black">4525 Oak Street</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:10.0pt;color:black">Kansas City, MO 64111</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:10.0pt;color:black">Office: 816.751.1354</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:10.0pt;color:black"><a href="mailto:tlaver@nelson-atkins.org" target="_blank"><span style="color:#0563C1">tlaver@nelson-atkins.org</span></a></span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:10.0pt;color:black"><a href="http://www.nelson-atkins.org/" target="_blank"><span style="color:#0563C1">www.nelson-atkins.org</span></a>
</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:10.0pt"> </span><o:p></o:p></p>
<p class="MsoNormal"><img border="0" width="200" height="130" style="width:2.0833in;height:1.3541in" id="Picture_x0020_1" src="cid:image001.png@01D9C465.05214DF0"><span lang="EN" style="font-size:12.0pt;color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<h3><span style="font-weight:normal"><o:p> </o:p></span></h3>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
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<div style="border:none;border-top:solid #E1E1E1 1.0pt;padding:3.0pt 0in 0in 0in">
<p class="MsoNormal"><b>From:</b> archivesspace_users_group-bounces@lyralists.lyrasis.org <archivesspace_users_group-bounces@lyralists.lyrasis.org>
<b>On Behalf Of </b>Herbert Dittersdorf<br>
<b>Sent:</b> Tuesday, August 1, 2023 10:23 AM<br>
<b>To:</b> archivesspace_users_group@lyralists.lyrasis.org<br>
<b>Subject:</b> [Archivesspace_Users_Group] Managing Unique Top Containers<o:p></o:p></p>
</div>
</div>
<p class="MsoNormal"><o:p> </o:p></p>
<div>
<p class="MsoNormal">Hello ArchiveSpace Community, <o:p></o:p></p>
<div>
<p class="MsoNormal"><o:p> </o:p></p>
</div>
<div>
<p class="MsoNormal">I was hoping to crowdsource a little wisdom about Top Containers and how you all manage them.<o:p></o:p></p>
</div>
<div>
<p class="MsoNormal"><o:p> </o:p></p>
</div>
<div>
<p class="MsoNormal">I am retooling the finding aid for the University of Maine's William S. Cohen Papers collection--a very large set of boxes (our largest). The collection contains multiple record groups, series, sub series, and sub-subseries. Boxes and files
have been associated with Top Containers successfully; however, the Top Container designations tend to be generic (e.g. "Box 1," "Box 2," "Box 3"...). This fact creates a problem: each "Box 1," "Box 2," "Box 3"... Top Container is linked with records from
disparate series and subseries.<o:p></o:p></p>
</div>
<div>
<p class="MsoNormal"><o:p> </o:p></p>
</div>
<div>
<p class="MsoNormal">For example, the following two folder titles are both linked under the same "Box 1" Top Container:<o:p></o:p></p>
</div>
<div>
<p class="MsoNormal"><o:p> </o:p></p>
</div>
<div>
<p class="MsoNormal"><img border="0" width="492" height="71" style="width:5.125in;height:.7395in" id="_x0000_i1025" src="cid:image003.png@01D9C465.0526F340" alt="image.png"><o:p></o:p></p>
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<p class="MsoNormal">One file comes from subseries, <i>2.1.5 Membership Files. </i>
The other file comes from the subseries, <i>3.4.4 Mailings.</i><o:p></o:p></p>
</div>
<div>
<p class="MsoNormal"><o:p> </o:p></p>
</div>
<div>
<p class="MsoNormal">Obviously the details do not matter here. I am simply wondering how others deal with similar problems. Generally:
<b>Is there a way to create unique top container instances with identical titles?
</b>Or do you all typically embed additional information in the "Top Container" title? <o:p></o:p></p>
</div>
<div>
<p class="MsoNormal"><o:p> </o:p></p>
</div>
<div>
<p class="MsoNormal">In the case of the example: Can I create two unique "Box 1" instances (one for the 2.1.5 subseries and the other for the 3.4.4 subseries) by editing the metadata for that Top Container in some way? Or is creating a longer "Top Container"
title (something like, "2.1.5 Box 1") the only way to solve this problem? <o:p></o:p></p>
</div>
<div>
<p class="MsoNormal"><o:p> </o:p></p>
</div>
<div>
<p class="MsoNormal">I am looking for an elegant way of solving this issue without creating long Top Container titles but could not find a way to do so using the Help Center. Even knowing, for sure, that I have to create longer titles would be very helpful. <o:p></o:p></p>
</div>
<div>
<p class="MsoNormal"><o:p> </o:p></p>
</div>
<div>
<p class="MsoNormal">Thank you so much and I apologize for clogging all of your inboxes with my question! <o:p></o:p></p>
</div>
<div>
<p class="MsoNormal"><o:p> </o:p></p>
</div>
<div>
<p class="MsoNormal">Sincerely,<o:p></o:p></p>
</div>
<div>
<p class="MsoNormal">Herbie Dittersdorf<o:p></o:p></p>
</div>
<div>
<p class="MsoNormal"><span class="gmailsignatureprefix">-- </span><o:p></o:p></p>
<div>
<div>
<div>
<div>
<p class="MsoNormal"><span style="color:#888888">Herbert Matthew Dittersdorf, M.S.I.<o:p></o:p></span></p>
</div>
<div>
<p class="MsoNormal"><span style="color:#888888">Archivist, William S. Cohen Papers<o:p></o:p></span></p>
</div>
<div>
<p class="MsoNormal"><span style="color:#888888">Special Collections Department<o:p></o:p></span></p>
</div>
<div>
<p class="MsoNormal"><span style="color:#888888">5729 Fogler Library <o:p></o:p></span></p>
</div>
<div>
<p class="MsoNormal"><span style="color:#888888">Orono, ME 04469-5729<o:p></o:p></span></p>
</div>
<div>
<p class="MsoNormal"><span style="color:#888888">207.581.1844<o:p></o:p></span></p>
</div>
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<div>
<p class="MsoNormal"><span style="color:#888888"><o:p> </o:p></span></p>
</div>
<div>
<p class="MsoNormal"><span style="color:#888888"><img border="0" width="200" height="58" style="width:2.0833in;height:.6041in" id="_x0000_i1026" src="https://umaine.edu/brand/wp-content/uploads/sites/213/2016/06/UMaine_fullcrest_logo_email_signature.jpg"><o:p></o:p></span></p>
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<p><b><i><span style="font-size:12.0pt;color:#F26929">This message originated outside of the Nelson-Atkins. Please use caution when opening links or attachments.</span></i></b><o:p></o:p></p>
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