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<div class="WordSection1">
<p class="MsoNormal"><span style="font-size:12.0pt"><img width="603" height="129" style="width:6.2812in;height:1.3437in" id="Picture_x0020_6" src="cid:image002.jpg@01D94B82.170D4E80" alt="A picture containing text
Description automatically generated"></span><o:p></o:p></p>
<p class="MsoNormal"> <o:p></o:p></p>
<p class="MsoNormal"><b><span style="font-size:16.0pt;color:black">ArchivesSpace Update –</span></b><b><span style="font-size:16.0pt"> May<span style="color:black"> 2023 </span></span></b><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black"> </span><o:p></o:p></p>
<p style="margin:0in"><b><span style="font-size:15.0pt;color:black">Upcoming Schedule at a Glance:<br>
<br>
</span></b><span style="color:black"><o:p></o:p></span></p>
<p style="margin:0in"><b><span style="font-size:12.0pt;color:black">June 12: </span>
</b><span style="font-size:12.0pt;color:black"><a href="https://archivesspace.org/archives/8053"><span style="color:#1155CC">Review of Applications for new part-time ArchivesSpace Program Assistant begins</span></a><o:p></o:p></span></p>
<p style="margin:0in"><b><span style="font-size:12.0pt;color:black">June 30: </span>
</b><span style="font-size:12.0pt;color:black"><a href="https://archivesspace.atlassian.net/wiki/spaces/ADC/pages/2198568994/ArchivesSpace+Member+Match+Program"><span style="color:#1155CC">ArchivesSpace member match participants notified of their matches</span></a> <o:p></o:p></span></p>
<p style="margin:0in"><b><span style="font-size:12.0pt;color:black">July 18: </span>
</b><span style="font-size:12.0pt;color:black"><a href="https://archivesspace.atlassian.net/wiki/spaces/ADC/pages/3365765121/ArchivesSpace+Member+Forum+2023"><span style="color:#1155CC">Virtual workshop for the 9th annual ArchivesSpace Member Forum</span></a><o:p></o:p></span></p>
<p style="margin:0in"><b><span style="font-size:12.0pt;color:black">July 26: </span>
</b><span style="font-size:12.0pt;color:black"><a href="https://archivesspace.atlassian.net/wiki/spaces/ADC/pages/3365765121/ArchivesSpace+Member+Forum+2023"><span style="color:#1155CC">9th Annual ArchivesSpace Member Forum in Washington, DC</span></a><o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:black"><o:p> </o:p></span></p>
<p style="margin:0in"><b><span style="font-size:14.0pt;color:black"><o:p> </o:p></span></b></p>
<p style="margin:0in"><b><span style="font-size:14.0pt;color:black">Development<br>
</span></b><span style="color:black">ArchivesSpace is announcing the availability of v3.4.0. You can download it at
<a href="https://github.com/archivesspace/archivesspace/releases/tag/v3.4.0"><span style="color:#954F72">https://github.com/archivesspace/archivesspace/releases/tag/v3.4.0</span></a>.<o:p></o:p></span></p>
<p style="margin:0in"><span style="color:black"> <o:p></o:p></span></p>
<p style="margin:0in"><span style="color:black">This release includes many bug fixes and feature enhancements. Of particular note are some enhancements related to creating digital objects and making it easier to identify digital content for and in the public
interface. The most complex work relates to new functionality using the previously unused Make Representative button. Based on a
<a href="https://docs.google.com/document/d/1-fi-1jpE7GqWc0zWxWsRO9zgRmR1vFFygp6jGnKh23k/edit?usp=sharing">
<span style="color:#954F72">community-authored specification</span></a>, it is now possible to mark a particular file version on a digital object or digital object component for display on different types of records, including digital objects, digital object
components, accessions, resources, and archival objects. Representative images also display in relevant browse and search result displays in the public and staff interface.<o:p></o:p></span></p>
<p style="margin:0in"><span style="color:black"> <o:p></o:p></span></p>
<p style="margin:0in"><span style="color:black">Other enhancements for digital objects include the option to set a preference to spawn description fields from the linked accession, resource or archival object record when creating digital object instances; a
View Digital Material section added to the “pill” for resource records in the public interface when there is digital content within the resource; breadcrumbs that make the context for linked digital objects easier to see in result displays; and a more recognizable
generic button for digital content when an image cannot be shown. New documentation written by the User Documentation sub-team for many of the new features, including Make Representative, is available in the
<a href="https://archivesspace.atlassian.net/wiki/spaces/ArchivesSpaceUserManual/overview">
<span style="color:#954F72">user manual</span></a>.<o:p></o:p></span></p>
<p style="margin:0in"><span style="color:black"> <o:p></o:p></span></p>
<p style="margin:0in"><span style="color:black">Enhancements not related to digital objects but still significant include work submitted by Hudson Molonglo that it did for Princeton University to add local access restriction fields to the spreadsheet importers
and RDE, and including URIs in EAD exports; more attractive print displays for records, including accessions; a new CSV import for standalone subjects; internal note fields for top containers and container profiles; and the elimination of a bug that caused
hover text for the help center to sometimes appear at inopportune times.<o:p></o:p></span></p>
<p style="margin:0in"><span style="color:black"> <o:p></o:p></span></p>
<p style="margin:0in"><span style="color:black">Thanks to all of the community members who contributed code for this release: Andrew Morrison, Brian Harrington, Corey Schmidt, Dave Mayo, James Bullen, Jason Jordan, Jonathan Green, Joshua Shaw, Lora Woodford,
Mark Triggs, Michael Glanznig, Nick Butler, and Payten Giles. As always, team members Brian Hoffman, Don Smith, Brian Zelip, and Mark Cooper, as well as contractor Manny Rodriguez, wrote and/or reviewed substantial code for the release. Thanks also to our
community groups, especially the Testing sub-team, for their efforts.<o:p></o:p></span></p>
<p style="margin:0in"><span style="color:black"> <o:p></o:p></span></p>
<p style="margin:0in"><span style="color:black">More information about what’s in the release and the link to download it are at
<a href="https://github.com/archivesspace/archivesspace/releases/tag/v3.4.0"><span style="color:#954F72">https://github.com/archivesspace/archivesspace/releases/tag/v3.4.0</span></a>. Information on upgrading to a new version of ArchivesSpace is available at
<a href="https://archivesspace.github.io/tech-docs/administration/upgrading.html">
<span style="color:#954F72">https://archivesspace.github.io/tech-docs/administration/upgrading.html</span></a>.<o:p></o:p></span></p>
<p style="margin:0in"><span style="color:black"> <o:p></o:p></span></p>
<p style="margin:0in"><span style="color:black">Due to the complex nature of some of the work in this release and the need for additional testing and refinement, this represents both the January and May releases from the
<a href="https://archivesspace.atlassian.net/wiki/spaces/ADC/pages/3243245569/Roadmap+as+of+May+2023">
<span style="color:#954F72">roadmap</span></a>. The next regular release of ArchivesSpace is projected for September.<o:p></o:p></span></p>
<p style="margin:0in"><span style="color:black"><o:p> </o:p></span></p>
<p style="margin:0in"><span style="color:black">Thanks as always for your support. If you have questions or need any assistance in upgrading, please let us know.<o:p></o:p></span></p>
<p style="margin:0in"><span style="color:black"><o:p> </o:p></span></p>
<p style="margin:0in"><span style="color:black"><o:p> </o:p></span></p>
<p style="margin:0in"><b><span style="font-size:14.0pt;color:black">Register Now for the 9th Annual ArchivesSpace Member Forum </span></b><span style="color:black"><o:p></o:p></span></p>
<p style="margin:0in"><span style="color:black">We are thrilled to be holding our 9</span><sup><span style="font-size:6.5pt;color:black">th</span></sup><span style="color:black"> Annual ArchivesSpace Member Forum in person in the Georgetown room of the Washington
Hilton on July 26, 2023, from </span><span style="color:#212121">9:00 AM - 12:30 PM. In addition to this in-person opportunity to meet, we will also be holding a virtual learning opportunity about new ArchivesSpace functionality on July 18, 2023.</span><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:black"><o:p> </o:p></span></p>
<p style="margin:0in"><span style="color:black"><a href="https://archivesspace.atlassian.net/wiki/spaces/ADC/pages/3365765121/ArchivesSpace+Member+Forum+2023"><span style="color:#1155CC">Registration is now open</span></a> for both the in-person meeting and
the pre-forum virtual workshop, though the schedule for the in-person meeting is still being developed.
<span style="background:white">Just as in previous years, this will be a free opportunity for staff from ArchivesSpace member institutions to meet and share information with each other and the program team about all things ArchivesSpace.</span><o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:black"><o:p> </o:p></span></p>
<p style="margin:0in"><span style="color:black">We are particularly excited to have as much community participation as possible in this forum since this year also marks the 10th year of ArchivesSpace! We hope that this year’s forum will be an opportunity for
staff from <span style="background:white">ArchivesSpace member institutions to meet and share information with each other and the program team about how they’ve been using ArchivesSpace, whether they’ve been using it for 10 years or 10 months. </span><o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:black"><o:p> </o:p></span></p>
<p style="margin:0in"><span style="color:black;background:white">To that end, <b>
everyone attending the in-person meeting </b></span><b><span style="color:black">is strongly encouraged to consider submitting a proposal</span></b><span style="color:black">. Brief 15-20 minute sessions showing off your organization’s implementation of ArchivesSpace,
a tool or plug-in you’ve developed, a project your organization has undertaken or a new workflow you’ve developed are highly encouraged. <o:p></o:p></span></p>
<p style="mso-margin-top-alt:12.0pt;margin-right:0in;margin-bottom:12.0pt;margin-left:0in">
<span style="color:black">There is a short Google form for proposals available at
<a href="https://forms.gle/D8rpFY5PrVzp9cmW9"><span style="color:#1155CC">https://forms.gle/D8rpFY5PrVzp9cmW9</span></a>. Proposals will be reviewed on a rolling basis. The last day that proposals will be accepted is July 7, 2023, and all notifications will
be made by July 10, 2023.<o:p></o:p></span></p>
<p style="margin:0in"><span style="color:black">Please feel free to contact ArchivesSpace Community Engagement Coordinator Jessica Crouch (</span><span style="color:#0563C1"><a href="mailto:jessica.crouch@lyrasis.org">jessica.crouch@lyrasis.org</a></span><span style="color:black">)
with questions. We look forward to seeing you in person or virtually and celebrating 10 years of ArchivesSpace.<o:p></o:p></span></p>
<p style="margin:0in"><span style="color:black"><o:p> </o:p></span></p>
<p style="margin:0in"><span style="color:black"><o:p> </o:p></span></p>
<p style="margin:0in"><b><span style="font-size:14.0pt;color:black">Changes related to Community Engagement staffing </span></b><span style="color:black"><o:p></o:p></span></p>
<p style="margin:0in"><span style="color:#212121">The two cornerstones of ArchivesSpace are software that meets user needs and strong community engagement. The continued robust backing of members and the support of the ArchivesSpace Governance Board have enabled
us to shore up our staffing for development in recent years. With that side of our program in a stronger place than ever before, we are now able to turn attention to the other side of our team, and we are delighted to announce two recently approved changes
related to our staffing for engagement.</span><span style="color:black"><o:p></o:p></span></p>
<p style="margin:0in"><span style="color:#212121"> </span><span style="color:black"><o:p></o:p></span></p>
<p style="margin:0in"><span style="color:#212121">Jessica Crouch has been an essential part of the ArchivesSpace team since 2019. In that time, she has led significant expansion in the depth and breadth of our engagement programming and important improvements
in many of our activities that directly support ArchivesSpace’s users, including working with community groups to reconceive how we deliver our Help Center and our training model. In recognition of her skills, experience and valuable perspective, we are shifting
and refocusing some of her responsibilities to enable her to get more involved in areas that directly impact the application itself. Going forward, in addition to continuing to provide leadership for our engagement programming, Jessica will take an active
role in shepherding select projects related to making the ArchivesSpace application better meet user needs in some specific areas, including broadening its utility for multilingual users and those outside the U.S. Jessica will move into this role as of July
1 and her new title will be Community Engagement Lead. </span><span style="color:black"><o:p></o:p></span></p>
<p style="margin:0in"><span style="color:#212121"> </span><span style="color:black"><o:p></o:p></span></p>
<p style="margin:0in"><span style="color:black">To enable Jessica to give fuller attention to her new responsibilities, we are also adding a part-time Program Assistant to provide administrative support for activities that engage users across the ArchivesSpace
community, with a particular focus on events management and communications. The person in this role will work under Christine Di Bella’s direct supervision but in close collaboration with Jessica and others at Lyrasis and in the larger ArchivesSpace community.<o:p></o:p></span></p>
<p style="margin:0in"><span style="color:black"> <o:p></o:p></span></p>
<p style="margin:0in"><span style="color:black">Please join us in congratulating Jessica on her well-deserved promotion and in looking forward to the small increase in our ranks later this summer. Thank you to all of our members for providing the support that
makes things like this possible so that we can better support you.<o:p></o:p></span></p>
<p style="margin:0in"><span style="color:black"><o:p> </o:p></span></p>
<p style="margin:0in"><span style="color:black"><o:p> </o:p></span></p>
<p style="margin:0in"><b><span style="font-size:14.0pt;color:black">Position Announcement: ArchivesSpace Program Assistant (part-time)</span></b><span style="color:black"><o:p></o:p></span></p>
<p style="margin:0in"><span style="color:black">We are delighted to be adding a part-time Program Assistant to provide administrative support for activities that engage users across the ArchivesSpace community, with a particular focus on events management and
communications. The person in this role will work under Christine Di Bella’s direct supervision but in close collaboration with Jessica Crouch and others at Lyrasis and in the larger ArchivesSpace community.<o:p></o:p></span></p>
<p style="margin:0in"><span style="color:black"> <o:p></o:p></span></p>
<p style="margin:0in"><span style="color:black">The position listing is at <a href="https://lyrasis.isolvedhire.com/jobs/890546-25777.html">
<span style="color:#954F72">https://lyrasis.isolvedhire.com/jobs/890546-25777.html</span></a>. Please note that this is an hourly position, for up to 16 hours per week. All applications should be submitted online via the listing.<o:p></o:p></span></p>
<p style="margin:0in"><span style="color:black"> <o:p></o:p></span></p>
<p style="margin:0in"><span style="color:black">If you know of people who may be interested, please feel free to encourage them to apply or to contact Christine Di Bella (<a href="mailto:christine.dibella@lyrasis.org">christine.dibella@lyrasis.org</a>) with
questions. Review of applications will be ongoing, but we recommend people submit by June 12 for strongest consideration.<o:p></o:p></span></p>
<p style="margin:0in"><span style="color:black"><o:p> </o:p></span></p>
<p style="margin:0in"><span style="color:black"><o:p> </o:p></span></p>
<p style="margin:0in"><b><span style="font-size:14.0pt;color:black">Match Notifications for the 2023/2024 Member Match Cohort</span></b><span style="color:black"><o:p></o:p></span></p>
<p style="margin:0in"><span style="color:black">Thank you to everyone who applied to participate in the 2023/2024 ArchivesSpace Member Match cohort. Applicants will be notified of their matches on June 30th.<o:p></o:p></span></p>
<p style="margin:0in"><span style="color:black"><o:p> </o:p></span></p>
<h3 style="mso-margin-top-alt:16.0pt;margin-right:0in;margin-bottom:4.0pt;margin-left:0in">
<span style="font-size:14.0pt;color:black">Membership Renewals for 2023-2024</span><span style="color:black"><o:p></o:p></span></h3>
<p style="margin:0in"><span style="color:black;background:white">ArchivesSpace is developed by and for the community that uses it, and strengthened by services and activities that support our community and connect us to one another. ArchivesSpace membership
is our primary source of revenue and informs and sustains every aspect of the program, including software development, support and engagement. A special thanks to all of our members for all they do to make ArchivesSpace possible.<b> </b></span><span style="color:black"><o:p></o:p></span></p>
<p style="mso-margin-top-alt:12.0pt;margin-right:0in;margin-bottom:12.0pt;margin-left:0in">
<span style="color:black;background:white">Invoices for the 2023/2024 membership term have been sent to the billing contact we have on file for each organization. If you are a member and not sure of your billing contact or if your billing contact has changed,
please let us know.</span><span style="color:black"><o:p></o:p></span></p>
<p style="mso-margin-top-alt:12.0pt;margin-right:0in;margin-bottom:12.0pt;margin-left:0in">
<span style="color:black">If you have any questions, or if you would like to join as a new member for the remainder of the 2022-2023 membership year (or already know you would like to join us in 2023-2024), please let us know at
<a href="mailto:ArchivesSpaceHome@lyrasis.org"><span style="color:#1155CC">ArchivesSpaceHome@lyrasis.org</span></a>. We look forward to another year of working together.<o:p></o:p></span></p>
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<p style="margin:0in"><b><span style="font-size:14.0pt;color:black">Membership Update</span></b><span style="color:black"><o:p></o:p></span></p>
<p style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in">
<span style="color:black">We are excited to welcome our newest members to our community! Our new members since April 30th include: <o:p></o:p></span></p>
<ul style="margin-top:0in;padding-inline-start: 48px" type="disc">
<li style="color:black;margin-top:0in;margin-bottom:0in;mso-list:l1 level1 lfo4;vertical-align:baseline;font-variant-ligatures: normal;font-variant-numeric: normal;font-variant-caps: normal;font-variant-alternates: normal;font-variant-east-asian: normal;font-variant-position: normal">
Dominican Sisters of San Rafael Archives, (San Rafael, CA)<o:p></o:p></li><li style="color:black;margin-top:0in;margin-bottom:0in;mso-list:l1 level1 lfo4;vertical-align:baseline;font-variant-ligatures: normal;font-variant-numeric: normal;font-variant-caps: normal;font-variant-alternates: normal;font-variant-east-asian: normal;font-variant-position: normal">
Rare Book School, (Charlottesville, VA) - Educational program member<o:p></o:p></li><li style="color:black;margin-top:0in;margin-bottom:0in;mso-list:l1 level1 lfo4;vertical-align:baseline;font-variant-ligatures: normal;font-variant-numeric: normal;font-variant-caps: normal;font-variant-alternates: normal;font-variant-east-asian: normal;font-variant-position: normal">
Rhode Island School of Design, (Providence, RI)<o:p></o:p></li><li style="color:black;margin-top:0in;margin-bottom:0in;mso-list:l1 level1 lfo4;vertical-align:baseline;font-variant-ligatures: normal;font-variant-numeric: normal;font-variant-caps: normal;font-variant-alternates: normal;font-variant-east-asian: normal;font-variant-position: normal">
University of New Hampshire, (Durham, NH)<o:p></o:p></li></ul>
<p class="MsoNormal"><span style="color:black"><o:p> </o:p></span></p>
<p style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in">
<span style="color:black">As of May 31, we have 476 General members, 18 Educational Program members, and 3 Registered Service Providers.<o:p></o:p></span></p>
<p style="margin:0in"><span style="color:black">Thank you to our <a href="https://archivesspace.org/community/whos-using-archivesspace">
<span style="color:#1155CC">current ArchivesSpace members</span></a> for your contribution to the development and sustainability of the ArchivesSpace application. ArchivesSpace has a
<a href="https://archivesspace.org/community/why-become-a-member"><span style="color:#1155CC">membership model</span></a> to support the continued development of the application and user community and ArchivesSpace members are eligible for a
<a href="https://archivesspace.org/community/member-benefits"><span style="color:#1155CC">variety of benefits</span></a>. If you are
<a href="https://archivesspace.org/community/making_a_case_for_membership"><span style="color:#1155CC">interested in ArchivesSpace membership</span></a> for your organization, email us at
<a href="mailto:ArchivesSpaceHome@lyrasis.org"><span style="color:#1155CC">ArchivesSpaceHome@lyrasis.org</span></a>. <o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:black"><o:p> </o:p></span></p>
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<p style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:0in">
<i><span style="color:black">ArchivesSpace monthly updates provide news about ArchivesSpace community and program activities and are sent to our member listservs, the ArchivesSpace Google Group, and SAA’s Collection Management Section listserv, as well as being
posted on the ArchivesSpace website. Please feel free to share this update with people you know who have an interest in ArchivesSpace but may not be on one of these lists.</span></i><span style="color:black"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;color:black">Jessica Dowd Crouch</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black">Community Engagement Coordinator for ArchivesSpace</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black"><a href="mailto:jessica.crouch@lyrasis.org">jessica.crouch@lyrasis.org</a></span><o:p></o:p></p>
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