<div dir="ltr">Hi,<div><br></div><div>Another trick for getting rid of UTF-8 errors is to use the<a href="https://support.microsoft.com/en-us/office/clean-function-26f3d7c5-475f-4a9c-90e5-4b8ba987ba41"> CLEAN function in Excel</a>. It takes a little extra work but is worth it when you can't find the one character causing the problems. </div><div><br></div><div>Best,</div><div><br></div><div>Margaret<br clear="all"><div><div dir="ltr" class="gmail_signature" data-smartmail="gmail_signature"><div dir="ltr"><div><div dir="ltr"><div dir="ltr"><div dir="ltr"><div dir="ltr"><div dir="ltr"><div dir="ltr"><div dir="ltr"><div dir="ltr"><div dir="ltr"><div dir="ltr"><div><br></div><div><span><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:14.6667px;font-family:Arial;color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap;background-color:transparent"></span></p><span><span style="font-size:14.6667px;font-family:Arial;color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap;background-color:transparent"><hr></span></span><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:14.6667px;font-weight:bold;vertical-align:baseline;white-space:pre-wrap"><font face="arial, helvetica, sans-serif" color="#444444">Margaret Turman Kidd</font></span></p><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:14.6667px;font-family:Arial;vertical-align:baseline;white-space:pre-wrap"><font color="#444444">Access and Electronic Records Archivist, Special Collections & Archives</font></span></p><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:14.6667px;font-family:Arial;vertical-align:baseline;white-space:pre-wrap"><font color="#444444">VCU Libraries | Health Sciences Library</font></span></p><p style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:14.6667px;font-family:Arial;vertical-align:baseline;white-space:pre-wrap"><font color="#444444">Virginia Commonwealth University</font></span></p><p style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13.3333px;font-family:Arial;vertical-align:baseline;white-space:pre-wrap"><font color="#444444">509 N. 12th Street / Box 980582, Richmond, VA 23298-0582</font></span></p><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13.3333px;font-family:Arial;vertical-align:baseline;white-space:pre-wrap"><font color="#444444">(804) 828-3152</font></span></p><p style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13.3333px;font-family:Arial;vertical-align:baseline;white-space:pre-wrap"><font color="#444444"><a href="mailto:kiddm@vcu.edu" target="_blank">kiddm@vcu.edu</a></font></span></p><p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:13.3333px;font-family:Arial;vertical-align:baseline;white-space:pre-wrap"><span style="font-family:Arial,Helvetica,sans-serif;font-size:small;white-space:normal"><font color="#444444">Pronouns: she/her<br></font></span><font color="#8d8d8d"><br></font></span></p><span style="text-decoration:underline;font-size:13.3333px;font-family:Arial;color:rgb(17,85,204);vertical-align:baseline;white-space:pre-wrap"></span></span></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div><br></div></div><br><div class="gmail_quote"><div dir="ltr" class="gmail_attr">On Thu, May 4, 2023 at 4:40 PM Brian Harrington <<a href="mailto:brian.harrington@lyrasis.org">brian.harrington@lyrasis.org</a>> wrote:<br></div><blockquote class="gmail_quote" style="margin:0px 0px 0px 0.8ex;border-left:1px solid rgb(204,204,204);padding-left:1ex"><div class="msg5547708786556448685">
<div lang="EN-US" style="overflow-wrap: break-word;">
<div class="m_-7492663514817183613WordSection1">
<p class="MsoNormal"><span style="font-size:11pt">Hi Sarah,<u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:11pt"><u></u> <u></u></span></p>
<p class="MsoNormal"><span style="font-size:11pt">I think that what you’re seeing is Excel reformatting the date when you reopen the CSV file. CSV doesn’t store dates the same way that Excel does. So if you set the format so that date shows as 2023-05-04
it will be saved that way in the CSV. (You can open it in a text editor and check.) But the next time you open the CSV in Excel, Excel will cheerfully convert any dates that it finds (and sometimes other things) into Excel formatted dates. So the key is
to not reopen the file after you save as CSV.<u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:11pt"><u></u> <u></u></span></p>
<p class="MsoNormal"><span style="font-size:11pt">The UTF-8 errors you’re seeing are something completely different. There are two ways to get around them. The first is to save from Excel with the file type set to CSV UTF-8 rather than regular CSV. The
second is to look non-UTF-8 characters in your CSV and change them. These are usually curly quotes and em-dashes.<u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:11pt"><u></u> <u></u></span></p>
<p class="MsoNormal"><span style="font-size:11pt">I hope this helps.<u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:11pt"><u></u> <u></u></span></p>
<p class="MsoNormal"><span style="font-size:11pt">Brian<u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:11pt"><u></u> <u></u></span></p>
<div>
<div>
<p class="MsoNormal"><span style="font-size:11pt">-- <u></u><u></u></span></p>
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<div>
<p class="MsoNormal"><span style="font-size:11pt">Brian Harrington (he/him)<u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:11pt">Data Migration Specialist<u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:11pt">LYRASIS<u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:11pt"><a href="mailto:brian.harrington@lyrasis.org" target="_blank">brian.harrington@lyrasis.org</a></span><span style="font-size:11pt"><u></u><u></u></span></p>
</div>
<p class="MsoNormal"><span style="font-size:11pt"><u></u> <u></u></span></p>
<p class="MsoNormal"><span style="font-size:11pt"><u></u> <u></u></span></p>
<div style="border-right:none;border-bottom:none;border-left:none;border-top:1pt solid rgb(181,196,223);padding:3pt 0in 0in">
<p class="MsoNormal" style="margin-bottom:12pt"><b><span style="font-size:12pt;color:black">From:
</span></b><span style="font-size:12pt;color:black"><a href="mailto:archivesspace_users_group-bounces@lyralists.lyrasis.org" target="_blank">archivesspace_users_group-bounces@lyralists.lyrasis.org</a> <<a href="mailto:archivesspace_users_group-bounces@lyralists.lyrasis.org" target="_blank">archivesspace_users_group-bounces@lyralists.lyrasis.org</a>> on behalf of Sarah Shepherd <<a href="mailto:SShepherd@srmml.org" target="_blank">SShepherd@srmml.org</a>><br>
<b>Date: </b>Thursday, May 4, 2023 at 3:19 PM<br>
<b>To: </b>Archivesspace Users Group <<a href="mailto:archivesspace_users_group@lyralists.lyrasis.org" target="_blank">archivesspace_users_group@lyralists.lyrasis.org</a>><br>
<b>Subject: </b>Re: [Archivesspace_Users_Group] [External] Auto formatting with dates on Accession CSV import template<u></u><u></u></span></p>
</div>
<p class="MsoNormal"><span style="font-size:11pt">Hi Bri,<u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:11pt"> <u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:11pt">Thanks for the advice! I wish I had seen this video earlier. Unfortunately, I am passed that stage and understand the issues with the formatting and dates, the csv file is
just not letting me reformat the dates. It keeps reverting automatically to the date format when I switch it to the text or general format. It’s a never-ending circle! I’ll keep fiddling with it.
<u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:11pt">Best,<u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:11pt">Sarah<u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:11pt"> <u></u><u></u></span></p>
<div>
<p class="MsoNormal"><span style="font-size:11pt">Sarah H. Shepherd<span><u></u><u></u></span></span></p>
<p class="MsoNormal"><span style="font-size:11pt">(she/her/hers)<br>
Archivist<br>
Scottish Rite Masonic Museum and Library<span><u></u><u></u></span></span></p>
<p class="MsoNormal" style="margin-bottom:12pt"><span style="font-size:11pt">33 Marrett Road | Lexington, MA 02421
<span><u></u><u></u></span></span></p>
<p class="MsoNormal" style="margin-bottom:12pt"><span style="font-size:11pt">Phone: 781-457-4129 | Email: <a href="mailto:sshepherd@srmml.org" target="_blank">sshepherd@srmml.org</a><span><u></u><u></u></span></span></p>
<p class="MsoNormal" style="margin-bottom:12pt"><span style="font-size:12pt"> </span><span style="font-size:11pt"><u></u><u></u></span></p>
</div>
<p class="MsoNormal"><span style="font-size:11pt"> <u></u><u></u></span></p>
<div>
<div style="border-right:none;border-bottom:none;border-left:none;border-top:1pt solid rgb(225,225,225);padding:3pt 0in 0in">
<p class="MsoNormal"><b><span style="font-size:11pt">From:</span></b><span style="font-size:11pt"> <a href="mailto:archivesspace_users_group-bounces@lyralists.lyrasis.org" target="_blank">archivesspace_users_group-bounces@lyralists.lyrasis.org</a> <<a href="mailto:archivesspace_users_group-bounces@lyralists.lyrasis.org" target="_blank">archivesspace_users_group-bounces@lyralists.lyrasis.org</a>>
<b>On Behalf Of </b>McLaughlin, Brianna Jean<br>
<b>Sent:</b> Tuesday, May 2, 2023 11:18 AM<br>
<b>To:</b> Archivesspace Users Group <<a href="mailto:archivesspace_users_group@lyralists.lyrasis.org" target="_blank">archivesspace_users_group@lyralists.lyrasis.org</a>><br>
<b>Subject:</b> Re: [Archivesspace_Users_Group] [External] Auto formatting with dates on Accession CSV import template<span><u></u><u></u></span></span></p>
</div>
</div>
<p class="MsoNormal"><span style="font-size:11pt"> <u></u><u></u></span></p>
<p style="margin:0in"><strong><span style="font-size:11.5pt;font-family:Calibri,sans-serif;color:rgb(226,80,65);background:rgb(247,218,100)"> CAUTION:</span></strong><span style="font-size:11.5pt;color:rgb(226,80,65);background:rgb(247,218,100)"> </span><span style="font-size:11.5pt;color:black;background:rgb(247,218,100)">This
email originated outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. </span></p>
<div>
<p class="MsoNormal"><span style="font-size:11pt">Hi Sarah,<u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:11pt"> <u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:11pt">I think you may be encountering similar issues that I ran into with the accession csv template. I don’t have the process I used written out in a way that’s decipherable by
anyone but me, but my colleague, Jeremy, and I talked about the errors I ran into with dates during this year’s ArchivesSpace Member Forum. The Youtube video is here:
</span><a href="https://www.youtube.com/watch?v=XRAUu58-Lgs&t=980s" target="_blank"><span style="font-size:11pt">https://www.youtube.com/watch?v=XRAUu58-Lgs&t=980s</span></a><span style="font-size:11pt">.
The information between 11:46-18:23 is probably most relevant to you. <u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:11pt"> <u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:11pt">It feels weird to direct you to my own presentation, but I hope it’s helpful! Feel free to follow up with me if you have questions.<u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:11pt"> <u></u><u></u></span></p>
<div>
<p class="MsoNormal"><span style="font-size:11pt">Bri McLaughlin, she/her/hers<span><u></u><u></u></span></span></p>
<p class="MsoNormal"><span style="font-size:11pt">Digital Collections Librarian<span><u></u><u></u></span></span></p>
<p class="MsoNormal"><span style="font-size:11pt">Indiana University <span><u></u><u></u></span></span></p>
<p class="MsoNormal"><span style="font-size:11pt">812-856-3321<span><u></u><u></u></span></span></p>
</div>
<p class="MsoNormal"><span style="font-size:11pt"> <u></u><u></u></span></p>
<div>
<div style="border-right:none;border-bottom:none;border-left:none;border-top:1pt solid rgb(225,225,225);padding:3pt 0in 0in">
<p class="MsoNormal"><b><span style="font-size:11pt">From:</span></b><span style="font-size:11pt">
</span><a href="mailto:archivesspace_users_group-bounces@lyralists.lyrasis.org" target="_blank"><span style="font-size:11pt">archivesspace_users_group-bounces@lyralists.lyrasis.org</span></a><span style="font-size:11pt"> <</span><a href="mailto:archivesspace_users_group-bounces@lyralists.lyrasis.org" target="_blank"><span style="font-size:11pt">archivesspace_users_group-bounces@lyralists.lyrasis.org</span></a><span style="font-size:11pt">>
<b>On Behalf Of </b>Sarah Shepherd<br>
<b>Sent:</b> Tuesday, May 2, 2023 9:10 AM<br>
<b>To:</b> </span><a href="mailto:archivesspace_users_group@lyralists.lyrasis.org" target="_blank"><span style="font-size:11pt">archivesspace_users_group@lyralists.lyrasis.org</span></a><span style="font-size:11pt"><br>
<b>Subject:</b> [External] [Archivesspace_Users_Group] Auto formatting with dates on Accession CSV import template<span><u></u><u></u></span></span></p>
</div>
</div>
<p class="MsoNormal"><span style="font-size:11pt"> <u></u><u></u></span></p>
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<p class="MsoNormal">
<span style="font-size:9pt;font-family:"Segoe UI",sans-serif;color:rgb(33,33,33)">You don't often get email from
</span><span style="color:black"><a href="mailto:sshepherd@srmml.org" target="_blank"><span style="font-size:9pt;font-family:"Segoe UI",sans-serif">sshepherd@srmml.org</span></a></span><span style="font-size:9pt;font-family:"Segoe UI",sans-serif;color:rgb(33,33,33)">.
</span><span style="color:black"><a href="https://aka.ms/LearnAboutSenderIdentification" target="_blank"><span style="font-size:9pt;font-family:"Segoe UI",sans-serif">Learn why this is important</span></a></span><span style="font-size:11pt"><u></u><u></u></span></p>
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<p class="MsoNormal" style="background:rgb(255,236,229)"><span style="font-size:9pt;font-family:Arial,sans-serif;color:rgb(130,39,13)">This message was sent from a non-IU address. Please exercise caution when clicking links or opening attachments from external sources.</span><span style="font-size:11pt"><u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:11pt"> <span><u></u><u></u></span></span></p>
<p class="MsoNormal"><span style="font-size:11pt">Hello,<u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:11pt"> <u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:11pt">I’m having some difficulty with the Accession CSV template autoformatting my dates into the incorrect format for ArchivesSpace. It is only a problem with a single date. For
example, I will put in 1920-04-29 which is the proper ArchivesSpace format for date_1_begin. The Accession CSV template then autocorrects it to be 4/29/1920 turning the cell format into a Date format instead of the standard General format. When I switch the
cell format back to General it turns the number into 7425. When I put the correct date (1920-04-29) back in, it again auto formats the cell to a Date format, so it goes back to 4/29/1920. Bizarrely, it does not do the same for another record which has 1865-11-27
as date_1_begin. <u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:11pt"> <u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:11pt">I tried to look up how to stop this auto formatting but have not found anything. I even tried setting the date format to English (South Africa) which has a date format of 1920-04-29,
but when I save the document, it got rid of all the formatting and reverts to 4/29/1920. I have tried importing the template without saving so that it keeps the 1920-04-29 date format (set to the English (South Africa)) and it gives an error (#<ArgumentError:
invalid byte sequence in UTF-8>) which I saw on a different post meant that there is incorrect formatting on the template. It goes without saying that when I tried to import the template with the date as 4/29/1920, it also did not work (though interestingly,
returning the same error (#<ArgumentError: invalid byte sequence in UTF-8>) instead of an incorrect date error).<u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:11pt"> <u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:11pt">In another weird twist, the template does not get the (#<ArgumentError: invalid byte sequence in UTF-8>) when accession_accession_date autoformats its cell to date and
ArchivesSpace can also deal with the import just fine with the incorrect date format of 3/29/2023 turning it into 2023/03/29 in the record in ArchivesSpace. Why the difference?<u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:11pt"> <u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:11pt">That was a lot of information, but as you can see, I’ve done some troubleshooting to try to figure out the issue and have only become more confused!<u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:11pt"> <u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:11pt">Has anyone else run into this issue with single dates? Are there any work arounds besides giving up on single dates when importing?<u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:11pt"> <u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:11pt">Grateful for any help,<u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:11pt">Sarah<u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:11pt"> <u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:11pt">Sarah H. Shepherd<span><u></u><u></u></span></span></p>
<p class="MsoNormal"><span style="font-size:11pt">(she/her/hers)<br>
Archivist<br>
Scottish Rite Masonic Museum and Library<span><u></u><u></u></span></span></p>
<p class="MsoNormal" style="margin-bottom:12pt"><span style="font-size:11pt">33 Marrett Road | Lexington, MA 02421
<span><u></u><u></u></span></span></p>
<p class="MsoNormal" style="margin-bottom:12pt"><span style="font-size:11pt">Phone: 781-457-4129 | Email:
</span><a href="mailto:sshepherd@srmml.org" target="_blank"><span style="font-size:11pt">sshepherd@srmml.org</span></a><span style="font-size:11pt"><u></u><u></u></span></p>
<p class="MsoNormal" style="margin-bottom:12pt"><span style="font-size:12pt"> </span><span style="font-size:11pt"><u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:11pt"> <u></u><u></u></span></p>
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