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Hi Bailey, </div>
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Echo-ing this response -- we only use AO-level top containers, since it's easy to identify the box and folder number with the bulk AO import spreadsheet. We do all our processing to the folder level anyway. </div>
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I have recently started linking top containers to accessions, which is similar to linking to the resource level. This is just to help us keep better track of accession boxes before they get processed. I don't use the accession import sheet because we are typically
just doing one accession every so-often, but think kind of linking is a bit more of a pain because I can't create OR attach the top containers in batches. </div>
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-Kendall</div>
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<div id="divRplyFwdMsg" dir="ltr"><font face="Calibri, sans-serif" style="font-size:11pt" color="#000000"><b>From:</b> archivesspace_users_group-bounces@lyralists.lyrasis.org <archivesspace_users_group-bounces@lyralists.lyrasis.org> on behalf of Benn Joseph
<benn.joseph@northwestern.edu><br>
<b>Sent:</b> Tuesday, March 14, 2023 2:53 PM<br>
<b>To:</b> Archivesspace Users Group <archivesspace_users_group@lyralists.lyrasis.org><br>
<b>Subject:</b> [External Message] Re: [Archivesspace_Users_Group] Linking Top Containers to Resource and Component Records</font>
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<p class="x_MsoNormal"><span style="font-size:11.0pt">Hi Bailey,</span></p>
<p class="x_MsoNormal"><span style="font-size:11.0pt">It’s component level records only for us, since that approach is well supported in the spreadsheet import.</span></p>
<p class="x_MsoNormal"><span style="font-size:11.0pt"> </span></p>
<p class="x_MsoNormal"><span style="font-size:11.0pt">We’ve done some infrequent linking of top containers to collection level records, in a couple of cases. One would be if the resource is describing the materials at the collection level, for us typically
just one or two boxes, so there aren’t any further components to attach top containers to. The other scenario is during shelf reading, if we come across unexpected boxes on the shelf (i.e. under-described part of an adjacent collection, or something that never
made it into ASpace). Linking top containers at the collection level is a great way to capture what’s there and include locations.</span></p>
<p class="x_MsoNormal"><span style="font-size:11.0pt"> </span></p>
<p class="x_MsoNormal"><span style="font-size:11.0pt">--Benn</span></p>
<p class="x_MsoNormal"><span style="font-size:11.0pt"> </span></p>
<p class="x_MsoNormal"><b><span style="font-size:9.0pt; font-family:"Arial",sans-serif; color:#0D0D0D">Benn Joseph
</span></b><span style="font-size:9.0pt; font-family:"Arial",sans-serif; color:#0D0D0D">(he/him/his)<b></b></span></p>
<p class="x_MsoNormal"><span style="font-size:9.0pt; font-family:"Arial",sans-serif; color:#0D0D0D">Head, Collections Services</span></p>
<p class="x_MsoNormal"><span style="font-size:9.0pt; font-family:"Arial",sans-serif; color:#0D0D0D">McCormick Library of Special Collections & University Archives</span></p>
<p class="x_MsoNormal"><span style="font-size:9.0pt; font-family:"Arial",sans-serif; color:#0D0D0D">Northwestern University Libraries</span></p>
<p class="x_MsoNormal"><span style="font-size:9.0pt; font-family:"Arial",sans-serif; color:#4E2A84">Northwestern University</span></p>
<p class="x_MsoNormal"><span style="font-size:9.0pt; font-family:"Arial",sans-serif"><a href="www.library.northwestern.edu"><span style="color:windowtext">www.library.northwestern.edu</span></a></span></p>
<p class="x_MsoNormal"><span style="font-size:9.0pt; font-family:"Arial",sans-serif"><a href="mailto:benn.joseph@northwestern.edu%0d"><span style="color:windowtext">benn.joseph@northwestern.edu</span></a><u></u></span></p>
<p class="x_MsoNormal"><span style="font-size:9.0pt; font-family:"Arial",sans-serif; color:#0D0D0D">847.467.6581</span><span style="font-size:9.0pt"></span></p>
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<p class="x_MsoNormal"><b><span style="font-size:11.0pt">From:</span></b><span style="font-size:11.0pt"> archivesspace_users_group-bounces@lyralists.lyrasis.org <archivesspace_users_group-bounces@lyralists.lyrasis.org>
<b>On Behalf Of </b>Hoffner, Bailey E.<br>
<b>Sent:</b> Tuesday, March 14, 2023 1:42 PM<br>
<b>To:</b> archivesspace_users_group@lyralists.lyrasis.org<br>
<b>Subject:</b> [Archivesspace_Users_Group] Linking Top Containers to Resource and Component Records</span></p>
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<p class="x_MsoNormal"> </p>
<p class="x_MsoNormal"><span style="font-size:11.0pt">Hello All,</span></p>
<p class="x_MsoNormal"><span style="font-size:11.0pt"> </span></p>
<p class="x_MsoNormal"><span style="font-size:11.0pt">We’re curious how others choose to link their top containers to collections materials, and the benefits and drawbacks of the following approaches:</span></p>
<p class="x_MsoNormal"><span style="font-size:11.0pt"> </span></p>
<ul type="disc" style="margin-top:0in">
<li class="x_MsoListParagraph" style="margin-left:0in"><span style="font-size:11.0pt">Linking top containers to resource (collection) level records only</span></li><li class="x_MsoListParagraph" style="margin-left:0in"><span style="font-size:11.0pt">Linking top containers to component level records only</span></li><li class="x_MsoListParagraph" style="margin-left:0in"><span style="font-size:11.0pt">Linking top containers to resource AND component records</span></li></ul>
<p class="x_MsoNormal"><span style="font-size:11.0pt"> </span></p>
<p class="x_MsoNormal"><span style="font-size:11.0pt">We have found all three to be useful in different circumstances:</span></p>
<p class="x_MsoNormal"><span style="font-size:11.0pt"> </span></p>
<ul type="disc" style="margin-top:0in">
<li class="x_MsoListParagraph" style="margin-left:0in"><span style="font-size:11.0pt">Linking top containers to resource (collection) level records only</span></li><ul type="circle" style="margin-top:0in">
<li class="x_MsoListParagraph" style="margin-left:0in"><span style="font-size:11.0pt">Expedience, when using bulk approaches to link lots of top containers in a short amount of time</span></li></ul>
<li class="x_MsoListParagraph" style="margin-left:0in"><span style="font-size:11.0pt">Linking top containers to component level records only</span></li><ul type="circle" style="margin-top:0in">
<li class="x_MsoListParagraph" style="margin-left:0in"><span style="font-size:11.0pt">When a single person is processing a collection and linking containers as they go (for example)</span></li></ul>
<li class="x_MsoListParagraph" style="margin-left:0in"><span style="font-size:11.0pt">Linking top containers to resource AND component records</span></li><ul type="circle" style="margin-top:0in">
<li class="x_MsoListParagraph" style="margin-left:0in"><span style="font-size:11.0pt">When multiple people with different permissions are working on a collection – those with greater permissions can create top containers at the resource level to be used and
linked to component records that others are creating later</span></li></ul>
</ul>
<p class="x_MsoNormal"><span style="font-size:11.0pt"> </span></p>
<p class="x_MsoNormal"><span style="font-size:11.0pt">Thanks for any feedback!</span></p>
<p class="x_MsoNormal"><span style="font-size:11.0pt"> </span></p>
<p class="x_MsoNormal"><span style="font-size:11.0pt">-Bailey</span></p>
<p class="x_MsoNormal"><span style="font-size:11.0pt"> </span></p>
<p class="x_MsoNormal"><span style="font-size:11.0pt"> </span></p>
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<p class="x_MsoNormal"><b><span style="font-family:"Arial",sans-serif; color:#841617">Bailey Hoffner (she/her or they/them)</span></b><span style="color:black"></span></p>
<p class="x_MsoNormal"><span style="font-family:"Arial",sans-serif; color:black">Metadata and Collections Management Archivist</span><span style="color:black"></span></p>
<p class="x_MsoNormal"><span style="color:black"> </span></p>
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<p class="x_MsoNormal"> </p>
<p class="x_MsoNormal"><span style="font-family:"Arial",sans-serif">Phone: (405) 325-1566 </span></p>
<p class="x_MsoNormal"><span style="font-family:"Arial",sans-serif">Email: <u><a href="mailto:baileys@ou.edu">baileys@ou.edu</a></u></span></p>
<p class="x_MsoNormal"><span style="font-family:"Arial",sans-serif">Web: <a href="https://urldefense.com/v3/__https:/libcal.ou.edu/appointments/asofficehours__;!!Dq0X2DkFhyF93HkjWTBQKhk!XgEkhIkLaHABKdMf54xIRsEWyxqzMC9e5267wt5czBHhFY4x7vPLh3OPKe1cSzMD_wSvjwS1BX1u4rw7zIVQCH70$">
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<p class="x_MsoNormal"><span style="font-family:"Arial",sans-serif">University Libraries<br>
The University of Oklahoma</span></p>
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