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<p class="MsoNormal">Hi Joshua,<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Thank you so much for the information and advice! I will take this to my team and plan next steps. Thank you again.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Best Wishes,<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Aimee<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal"><b>From:</b> archivesspace_users_group-bounces@lyralists.lyrasis.org <archivesspace_users_group-bounces@lyralists.lyrasis.org>
<b>On Behalf Of </b>Joshua D. Shaw<br>
<b>Sent:</b> Thursday, February 16, 2023 10:52 AM<br>
<b>To:</b> Archivesspace Users Group <archivesspace_users_group@lyralists.lyrasis.org><br>
<b>Subject:</b> Re: [Archivesspace_Users_Group] ASpace Team Questions<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal" style="background:white"><span style="font-size:12.0pt;color:black">Hi Aimee<o:p></o:p></span></p>
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<p class="MsoNormal" style="background:white"><span style="font-size:12.0pt;color:black"><o:p> </o:p></span></p>
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<p class="MsoNormal" style="background:white"><span style="font-size:12.0pt;color:black">For #1 - is it just changing the value of the level of description dropdown? Or are you needing to also change the object type from archival_object to resource?
<o:p></o:p></span></p>
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<p class="MsoNormal" style="background:white"><span style="font-size:12.0pt;color:black"><o:p> </o:p></span></p>
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<p class="MsoNormal" style="background:white"><span style="font-size:12.0pt;color:black">If its just changing the value, that's pretty doable. I'd probably run a quick SQL update if you have access to the db. If you don't, then you can also do that via the
API, but it'll be much more tedious.<o:p></o:p></span></p>
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<p class="MsoNormal" style="background:white"><span style="font-size:12.0pt;color:black"><o:p> </o:p></span></p>
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<p class="MsoNormal" style="background:white"><span style="font-size:12.0pt;color:black">If its changing the type, that's a much bigger problem and would require using the API and some careful thought so that any descendant objects of the former series don't
get orphaned.<o:p></o:p></span></p>
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<p class="MsoNormal" style="background:white"><span style="font-size:12.0pt;color:black"><o:p> </o:p></span></p>
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<p class="MsoNormal" style="background:white"><span style="font-size:12.0pt;color:black">For #2a - Yes.
<a href="https://archivesspace.atlassian.net/wiki/spaces/ArchivesSpaceUserManual/pages/892108837/Setting+Default+Values+for+Fields">
https://archivesspace.atlassian.net/wiki/spaces/ArchivesSpaceUserManual/pages/892108837/Setting+Default+Values+for+Fields<br>
</a><o:p></o:p></span></p>
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<p class="MsoNormal" style="background:white"><span style="font-size:12.0pt;color:black"><o:p> </o:p></span></p>
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<p class="MsoNormal" style="background:white"><span style="font-size:12.0pt;color:black">For #2b - Doable with a custom plugin. Here's an example that does something similar. The plugin would mostly be javascript for what you want to do.
<a href="https://github.com/hudmol/tns_as_note_defaults">https://github.com/hudmol/tns_as_note_defaults</a><o:p></o:p></span></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal" style="background:white"><span style="font-size:12.0pt;color:black">For #3 - I think the plugin in #2 would be close to what you need? With local customizations most likely.<o:p></o:p></span></p>
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<p class="MsoNormal" style="background:white"><span style="font-size:12.0pt;color:black"><o:p> </o:p></span></p>
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<p class="MsoNormal" style="background:white"><span style="font-size:12.0pt;color:black">Hope that helps!<o:p></o:p></span></p>
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<p class="MsoNormal" style="background:white"><span style="font-size:12.0pt;color:black">Joshua<o:p></o:p></span></p>
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<p class="MsoNormal" style="background:white"><span style="font-size:12.0pt;color:black"><o:p> </o:p></span></p>
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<p class="MsoNormal"><b><span style="color:black">From:</span></b><span style="color:black">
<a href="mailto:archivesspace_users_group-bounces@lyralists.lyrasis.org">archivesspace_users_group-bounces@lyralists.lyrasis.org</a> <<a href="mailto:archivesspace_users_group-bounces@lyralists.lyrasis.org">archivesspace_users_group-bounces@lyralists.lyrasis.org</a>>
on behalf of Aimee Truitt <<a href="mailto:atruitt@ohiohistory.org">atruitt@ohiohistory.org</a>><br>
<b>Sent:</b> Thursday, February 16, 2023 10:36 AM<br>
<b>To:</b> Archivesspace Users Group <<a href="mailto:archivesspace_users_group@lyralists.lyrasis.org">archivesspace_users_group@lyralists.lyrasis.org</a>><br>
<b>Subject:</b> [Archivesspace_Users_Group] ASpace Team Questions</span> <o:p></o:p></p>
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<p class="MsoNormal"> <o:p></o:p></p>
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<span style="font-size:9.0pt;font-family:"Segoe UI",sans-serif;color:#212121">You don't often get email from
<a href="mailto:atruitt@ohiohistory.org">atruitt@ohiohistory.org</a>. <a href="https://aka.ms/LearnAboutSenderIdentification">
Learn why this is important</a><o:p></o:p></span></p>
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<p class="xmsonormal">Hello Everyone,<o:p></o:p></p>
<p class="xmsonormal"> <o:p></o:p></p>
<p class="xmsonormal">Investigating some questions posed by my catalog team. Does anyone know that answer(s) to the following:<o:p></o:p></p>
<p class="xmsonormal"> <o:p></o:p></p>
<ol style="margin-top:0in" start="1" type="1">
<li class="xmsolistparagraph" style="mso-list:l0 level1 lfo1">Most State Archives collections have their top level record type set to “Series.” Is there a way to change these to “Collection,” and do you have a sense of how difficult this process would be?<o:p></o:p></li></ol>
<p class="xmsolistparagraph" style="margin-left:.5in"> <o:p></o:p></p>
<ol style="margin-top:0in" start="2" type="1">
<li class="xmsolistparagraph" style="mso-list:l2 level1 lfo2">Is it possible to have certain fields auto-select when you create a new resource record?
<o:p></o:p></li></ol>
<ol style="margin-top:0in" start="2" type="1">
<ol style="margin-top:0in" start="1" type="a">
<li class="xmsolistparagraph" style="mso-list:l2 level2 lfo2">Example: Can “Language” and “Finding Aid Language” be se to English, and “Script of Description” set to Latin? be set to English as a default?
<o:p></o:p></li><li class="xmsolistparagraph" style="mso-list:l2 level2 lfo2">Could the text for a field like preferred citation or finding aid title be generated based on information within the resource record? Like a formula?<o:p></o:p></li></ol>
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<p class="xmsolistparagraph" style="margin-left:1.0in"> <o:p></o:p></p>
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<li class="xmsolistparagraph" style="mso-list:l1 level1 lfo3">Similar to above, have you seen any other ASpace users create a customized menu for “Conditions Governing Use” that includes options for common copyright situations?
<o:p></o:p></li></ol>
<p class="xmsonormal"> <o:p></o:p></p>
<p class="xmsonormal">Thank you for your time and help!<o:p></o:p></p>
<p class="xmsonormal"> <o:p></o:p></p>
<p class="xmsonormal">Best Wishes,<o:p></o:p></p>
<p class="xmsonormal"> <o:p></o:p></p>
<p class="xmsonormal">Aimee<o:p></o:p></p>
<p class="xmsonormal"> <o:p></o:p></p>
<p class="xmsonormal"><b>Aimee Truitt (she/her) | Catalog and Metadata Coordinator</b><o:p></o:p></p>
<p class="xmsonormal">Ohio History Connection | 800 E. 17<sup>th</sup> Ave., Columbus, OH 43211<o:p></o:p></p>
<p class="xmsonormal">p. 614.297.2589 | f. 614.297.2546 |<span style="color:black">
</span><a href="mailto:atruitt@ohiohistory.org"><span style="color:#0563C1">atruitt@ohiohistory.org</span></a><span style="color:black">
</span><o:p></o:p></p>
<p class="xmsonormal"> <o:p></o:p></p>
<p class="xmsonormal"><b>The Ohio History Connection’s </b><a href="https://nam12.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.ohiohistory.org%2Fabout-us&data=05%7C01%7Cjoshua.d.shaw%40dartmouth.edu%7C07cab7210b5740b4f1ef08db10338509%7C995b093648d640e5a31ebf689ec9446f%7C0%7C0%7C638121585680130081%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=o6CYv6mgK6yG7ZM3y1zbWZz3H8tLj6fYD29U3MxvZ6k%3D&reserved=0"><b><span style="color:#0563C1">mission</span></b></a><b>
is to spark discovery of Ohio’s stories. Embrace the present, share the past and transform the future.
<span style="color:black;background:white">Support the Ohio History Connection: </span>
</b><a href="https://nam12.safelinks.protection.outlook.com/?url=http%3A%2F%2Fwww.ohiohistory.org%2Fgive&data=05%7C01%7Cjoshua.d.shaw%40dartmouth.edu%7C07cab7210b5740b4f1ef08db10338509%7C995b093648d640e5a31ebf689ec9446f%7C0%7C0%7C638121585680130081%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=ikYxI%2B8qlbZUWyt7hC7gDVAyicw7rYgqtWq1kiVWAzQ%3D&reserved=0"><b><span style="color:#0563C1;background:white">www.ohiohistory.org/give</span></b></a><b><span style="color:black;background:white">.
</span></b><o:p></o:p></p>
<p class="xmsonormal"> <o:p></o:p></p>
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