<div dir="ltr">Just wanted to add that in addition to the Conditions Governing Access allows you to apply local access restrictions that are internal flags for staff yjay further define the reason for the restriction. Any top container attached to an archival object or child, direct or indirect, of an archival object flagged with a local access restriction will get clearly noted as restricted. You can customize the restrictions for local access use. Yale has a pretty good video explanation, which while made in 7 years ago is still applicable:<br><div><a href="https://www.youtube.com/watch?time_continue=1&v=0m1rAbfn3h8&feature=emb_logo">https://www.youtube.com/watch?time_continue=1&v=0m1rAbfn3h8&feature=emb_logo</a><br></div></div><br><div class="gmail_quote"><div dir="ltr" class="gmail_attr">On Fri, Nov 11, 2022 at 2:26 PM Leah Tams <<a href="mailto:leah.tams@duke.edu">leah.tams@duke.edu</a>> wrote:<br></div><blockquote class="gmail_quote" style="margin:0px 0px 0px 0.8ex;border-left:1px solid rgb(204,204,204);padding-left:1ex"><div class="msg-4214200748422856815">
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<p class="MsoNormal"><span style="font-size:10pt;font-family:Tahoma,sans-serif">Hi Naomi,<u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:10pt;font-family:Tahoma,sans-serif"><u></u> <u></u></span></p>
<p class="MsoNormal"><span style="font-size:10pt;font-family:Tahoma,sans-serif">The “Notes” module of an Archival Object in ASpace allows you to indicate restrictions on material (Conditions Governing Access and/or Conditions Governing Use). As long as
there is an Archival Object, you can place a restriction at any description level (Collection, Series, File, Item, etc.). Of course, this only indicates the existence of a restriction and doesn’t enforce the restriction itself.<u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:10pt;font-family:Tahoma,sans-serif"><u></u> <u></u></span></p>
<p class="MsoNormal"><span style="font-size:10pt;font-family:Tahoma,sans-serif">I hope this is helpful!<br>
<br>
Best,<u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:10pt;font-family:Tahoma,sans-serif">Leah<u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:10pt;font-family:Tahoma,sans-serif"><u></u> <u></u></span></p>
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<p class="MsoNormal"><i><span style="font-size:10pt;font-family:Cambria,serif">she/her/hers</span></i><span style="font-size:10pt;font-family:Cambria,serif"><u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:10pt;font-family:Cambria,serif">MSLS in Archives & Records Management<u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:10pt;font-family:Cambria,serif">Accessions Coordinator<u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:10pt;font-family:Cambria,serif">Rubenstein Rare Book & Manuscript Library<u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:10pt;font-family:Cambria,serif">Duke University<u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:10pt;font-family:Cambria,serif"><a href="mailto:leah.tams@duke.edu" target="_blank"><span style="color:rgb(5,99,193)">leah.tams@duke.edu</span></a> |
<a href="http://www.leahtams.org/" target="_blank"><span style="color:rgb(5,99,193)">leahtams.org</span></a><u></u><u></u></span></p>
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<p class="MsoNormal"><span style="font-size:10pt;font-family:Tahoma,sans-serif"><u></u> <u></u></span></p>
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<p class="MsoNormal"><b>From:</b> <a href="mailto:archivesspace_users_group-bounces@lyralists.lyrasis.org" target="_blank">archivesspace_users_group-bounces@lyralists.lyrasis.org</a> <<a href="mailto:archivesspace_users_group-bounces@lyralists.lyrasis.org" target="_blank">archivesspace_users_group-bounces@lyralists.lyrasis.org</a>>
<b>On Behalf Of </b>Franklin, Naomi<br>
<b>Sent:</b> Friday, November 11, 2022 1:55 PM<br>
<b>To:</b> <a href="mailto:archivesspace_users_group@lyralists.lyrasis.org" target="_blank">archivesspace_users_group@lyralists.lyrasis.org</a><br>
<b>Subject:</b> [Archivesspace_Users_Group] Looking for ways to best handle object record culturally sensitive restrictions<u></u><u></u></p>
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<p class="MsoNormal"><u></u> <u></u></p>
<p class="MsoNormal">Hello, hello.<u></u><u></u></p>
<p class="MsoNormal"><u></u> <u></u></p>
<p class="MsoNormal">I’m seeking advice for how to best handle archival object record restrictions in ASpace. During a recent consultation of an archive collection, a number of photographs were identified with being culturally sensitive thus needing to be not
only restricted to public access, but also internal access. In our efforts to be NAGPRA compliant and to follow the wishes of the Tribe, I need to determine best method(s) of restricting these records based on the options available in ASpace. I cannot find
any previous conversations around this topic, and am wondering if others have had to restrict records for similar reasons before or restrict in general. My institution migrated our archive data to ASpace from TMS (The Museum System) a little over a year ago,
so we’re still becoming familiar with the ins and outs of ASpace. We have procedures established for handling NAGPRA/Culturally Sensitive materials in TMS, but not yet ASpace. I welcome any thoughts and suggestions. Thanks!<u></u><u></u></p>
<p class="MsoNormal"><u></u> <u></u></p>
<p class="MsoNormal">Best,<u></u><u></u></p>
<p class="MsoNormal">Naomi <u></u><u></u></p>
<p class="MsoNormal"><span style="font-size:10pt">Cataloguing Manager and Associate DBA<u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-size:10pt">Gilcrease Museum<u></u><u></u></span></p>
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</div></blockquote></div><br clear="all"><div><br></div>-- <br><div dir="ltr" class="gmail_signature"><div dir="ltr"><div><div dir="ltr"><div dir="ltr"><div dir="ltr"><div style="font-size:12.8px"><font color="#000000">Olivia Solis, MSIS (she/her)</font></div><div style="font-size:12.8px"><font color="#000000">Metadata Coordinator</font></div><div style="font-size:12.8px"><font color="#000000">Dolph Briscoe Center for American History</font></div><div style="font-size:12.8px"><font color="#000000">The University of Texas at Austin</font></div><div style="font-size:12.8px"><font color="#000000">2300 Red River St. Stop D1100</font></div><div style="font-size:12.8px"><font color="#000000">Austin TX, 78712-1426</font></div><div style="color:rgb(136,136,136);font-size:12.8px"><span style="color:rgb(0,0,0);font-size:12.8px">(512) 232-8013</span></div></div></div></div></div></div></div>