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    <p>That plug-in does the equivalent of the "Full reindex" process
      described here:</p>
    <p><a class="moz-txt-link-freetext" href="https://archivesspace.github.io/tech-docs/administration/indexes.html">https://archivesspace.github.io/tech-docs/administration/indexes.html</a></p>
    <p>So, it is not something you want running upon startup of a
      production system, as records will be unavailable until they've
      been re-indexed, which might take a long time, depending on the
      size of your collections. It was probably written to help automate
      the management of Lyrasis's own sandbox.archivesspace.org and
      test.archivesspace.org servers, which only contain a few test
      records.<br>
    </p>
    <p>A one-off "full reindex" is probably required to fix your phantom
      records. But you need to watch the application log to monitor that
      the indexing process starts, and runs all the way to the end,
      without errors. Personally, I'd trigger it manually, but if your
      prefer to use the plug-in, then you need to change 4567 in the
      curl command to the port on which your backend is listening.
      Usually that is 8089, but double-check the AppConfig[:backend_url]
      setting in config.rb. If you don't know how to obtain the session
      token in $SESSION, see the instructions here:<br>
    </p>
    <p><a class="moz-txt-link-freetext" href="https://archivesspace.github.io/tech-docs/api/">https://archivesspace.github.io/tech-docs/api/</a><br>
    </p>
    <p>If you want to figure out the cause of the phantom records, you
      should identify some by comparing what's in Solr against what's in
      MySQL, before running the re-index. Then you could check when they
      were deleted in the "deleted_records" MySQL table.<br>
    </p>
    <p>Andrew.<br>
    </p>
    <p><br>
    </p>
    <p><br>
    </p>
    <div class="moz-cite-prefix">On 11/08/2022 15:45, Jerry Boggio
      wrote:<br>
    </div>
    <blockquote type="cite" cite="mid:SJ0PR09MB620681010A7D00A4B940B6F6A5649@SJ0PR09MB6206.namprd09.prod.outlook.com">
      
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        <p class="MsoNormal">Hi Don and other ArchivesSpace Users;<o:p></o:p></p>
        <p class="MsoNormal"><o:p> </o:p></p>
        <p class="MsoNormal">Referring to the page Don suggested:<o:p></o:p></p>
        <p class="MsoNormal"><o:p> </o:p></p>
        <p class="MsoNormal" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:12.0pt;margin-left:.5in;background:white"><b><span style="font-size:22.0pt;font-family:"Segoe
              UI",sans-serif;color:#24292F">ArchivesSpace Reindexer
              plugin<o:p></o:p></span></b></p>
        <p class="MsoNormal" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:12.0pt;margin-left:.5in;background:white"><span style="font-size:12.0pt;font-family:"Segoe
            UI",sans-serif;color:#24292F">This plugin can be used
            in two ways:<o:p></o:p></span></p>
        <p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;margin-left:1.0in;text-indent:-.25in;mso-list:l3
          level1 lfo4;background:white">
          <!--[if !supportLists]--><span style="font-size:12.0pt;font-family:"Segoe
            UI",sans-serif;color:#24292F"><span style="mso-list:Ignore">1.<span style="font:7.0pt
                "Times New Roman"">   
              </span></span></span><!--[endif]--><span style="font-size:12.0pt;font-family:"Segoe
            UI",sans-serif;color:#24292F">On system startup to
            initiate a reindex<o:p></o:p></span></p>
        <p class="MsoNormal" style="margin-top:3.0pt;mso-margin-bottom-alt:auto;margin-left:1.0in;text-indent:-.25in;mso-list:l3
          level1 lfo4;background:white">
          <!--[if !supportLists]--><span style="font-size:12.0pt;font-family:"Segoe
            UI",sans-serif;color:#24292F"><span style="mso-list:Ignore">2.<span style="font:7.0pt
                "Times New Roman"">   
              </span></span></span><!--[endif]--><span style="font-size:12.0pt;font-family:"Segoe
            UI",sans-serif;color:#24292F">Via the api to trigger a
            reindex<o:p></o:p></span></p>
        <p class="MsoNormal" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:12.0pt;margin-left:.5in;background:white"><span style="font-size:12.0pt;font-family:"Segoe
            UI",sans-serif;color:#24292F">TODO: consider running as
            a job and making it available that way too.<o:p></o:p></span></p>
        <p class="MsoNormal" style="mso-margin-top-alt:.25in;margin-right:0in;margin-bottom:12.0pt;margin-left:.5in;background:white"><b><span style="font-size:16.5pt;font-family:"Segoe
              UI",sans-serif;color:#24292F">On startup<o:p></o:p></span></b></p>
        <p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;margin-left:1.0in;text-indent:-.25in;mso-list:l1
          level1 lfo5;background:white">
          <!--[if !supportLists]--><span style="font-size:10.0pt;font-family:Symbol;color:#24292F"><span style="mso-list:Ignore">·<span style="font:7.0pt
                "Times New Roman"">        
              </span></span></span><!--[endif]--><span style="font-size:12.0pt;font-family:"Segoe
            UI",sans-serif;color:#24292F">Set </span><span style="font-size:10.0pt;font-family:Consolas;color:#24292F">AppConfig[:reindex_on_startup]
            = true</span><span style="font-size:12.0pt;font-family:"Segoe
            UI",sans-serif;color:#24292F"> in </span><span style="font-size:10.0pt;font-family:Consolas;color:#24292F">config.rb</span><span style="font-size:12.0pt;font-family:"Segoe
            UI",sans-serif;color:#24292F"><o:p></o:p></span></p>
        <p class="MsoNormal" style="margin-top:3.0pt;mso-margin-bottom-alt:auto;margin-left:1.0in;text-indent:-.25in;mso-list:l1
          level1 lfo5;background:white">
          <!--[if !supportLists]--><span style="font-size:10.0pt;font-family:Symbol;color:#24292F"><span style="mso-list:Ignore">·<span style="font:7.0pt
                "Times New Roman"">        
              </span></span></span><!--[endif]--><span style="font-size:12.0pt;font-family:"Segoe
            UI",sans-serif;color:#24292F">Restart ArchivesSpace<o:p></o:p></span></p>
        <p class="MsoNormal" style="mso-margin-top-alt:.25in;margin-right:0in;margin-bottom:12.0pt;margin-left:.5in;background:white"><b><span style="font-size:16.5pt;font-family:"Segoe
              UI",sans-serif;color:#24292F">Via the api<o:p></o:p></span></b></p>
        <p class="MsoNormal" style="margin-left:.5in;background:white"><span style="font-size:10.0pt;font-family:Consolas;color:#24292F">curl
            -H "X-ArchivesSpace-Session: $SESSION" -X POST
            <a href="http://localhost:4567/plugins/reindex" moz-do-not-send="true" class="moz-txt-link-freetext">http://localhost:4567/plugins/reindex</a><o:p></o:p></span></p>
        <p class="MsoNormal"><o:p> </o:p></p>
        <p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;background:white"><span style="color:black">We have set “</span><span style="font-family:Consolas;color:#24292F">AppConfig[:reindex_on_startup]
            = true”</span><span style="font-family:"Segoe
            UI",sans-serif;color:#24292F"> </span><span style="color:#24292F">in</span><span style="font-family:"Segoe
            UI",sans-serif;color:#24292F"> </span><span style="font-family:Consolas;color:#24292F">config.rb
          </span><span style="color:#24292F">before the last restart and
            still have “phantom” records.<o:p></o:p></span></p>
        <p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;background:white"><span style="color:#24292F">Looking at the API call, which port
            should be used here? The port for the External Solr Index,
            the one specified, or something else?<o:p></o:p></span></p>
        <p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;background:white"><span style="color:#24292F">We would also like to know the cause
            of the “phantom” records. Does it have something to do with
            the setup-database.sh script?
            <o:p></o:p></span></p>
        <p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;background:white"><span style="color:#24292F">By the way, when running the
            check_index.sh script in Linux it generates an error. Should
            there be a new script for External Solr?<o:p></o:p></span></p>
        <p class="MsoNormal" style="margin-left:.5in;background:white"><span style="font-family:"Courier New";color:#24292F">/apps/archivesspace/scripts>ll<o:p></o:p></span></p>
        <p class="MsoNormal" style="margin-left:.5in;background:white"><span style="font-family:"Courier New";color:#24292F">total
            52<o:p></o:p></span></p>
        <p class="MsoNormal" style="margin-left:.5in;background:white"><span style="font-family:"Courier New";color:#24292F">-rw-r--r--
            1 archspc users 317 Apr 16  2021 backup.bat<o:p></o:p></span></p>
        <p class="MsoNormal" style="margin-left:.5in;background:white"><span style="font-family:"Courier New";color:#24292F">-rwxr-xr-x
            1 archspc users 365 Apr 16  2021 backup.sh<o:p></o:p></span></p>
        <p class="MsoNormal" style="margin-left:.5in;background:white"><span style="font-family:"Courier New";color:#24292F">-rwxr-xr-x
            1 archspc users 271 Apr 16  2021 checkindex.bat<o:p></o:p></span></p>
        <p class="MsoNormal" style="margin-left:.5in;background:white"><b><span style="font-family:"Courier
              New";color:#24292F;background:yellow;mso-highlight:yellow">-rwxr-xr-x
              1 archspc users 360 Apr 16  2021 checkindex.sh</span></b><b><span style="font-family:"Courier New";color:#24292F"><o:p></o:p></span></b></p>
        <p class="MsoNormal" style="margin-left:.5in;background:white"><span style="font-family:"Courier New";color:#24292F">-rw-r--r--
            1 archspc users 290 Apr 16  2021 ead_export.bat<o:p></o:p></span></p>
        <p class="MsoNormal" style="margin-left:.5in;background:white"><span style="font-family:"Courier New";color:#24292F">-rwxr-xr-x
            1 archspc users 350 Apr 16  2021 ead_export.sh<o:p></o:p></span></p>
        <p class="MsoNormal" style="margin-left:.5in;background:white"><span style="font-family:"Courier New";color:#24292F">-rwxr-xr-x
            1 archspc users 217 Apr 16  2021 find-base.sh<o:p></o:p></span></p>
        <p class="MsoNormal" style="margin-left:.5in;background:white"><span style="font-family:"Courier New";color:#24292F">-rw-r--r--
            1 archspc users 496 Apr 16  2021 initialize-plugin.bat<o:p></o:p></span></p>
        <p class="MsoNormal" style="margin-left:.5in;background:white"><span style="font-family:"Courier New";color:#24292F">-rwxr-xr-x
            1 archspc users 804 Dec 22  2021 initialize-plugin.sh<o:p></o:p></span></p>
        <p class="MsoNormal" style="margin-left:.5in;background:white"><span style="font-family:"Courier New";color:#24292F">-rw-r--r--
            1 archspc users 295 Apr 16  2021 password-reset.bat<o:p></o:p></span></p>
        <p class="MsoNormal" style="margin-left:.5in;background:white"><span style="font-family:"Courier New";color:#24292F">-rwxr-xr-x
            1 archspc users 353 Apr 16  2021 password-reset.sh<o:p></o:p></span></p>
        <p class="MsoNormal" style="margin-left:.5in;background:white"><span style="font-family:"Courier New";color:#24292F">drwxr-xr-x
            2 archspc users  46 Feb  4  2022 rb<o:p></o:p></span></p>
        <p class="MsoNormal" style="margin-left:.5in;background:white"><span style="font-family:"Courier New";color:#24292F">-rwxr-xr-x
            1 archspc users 304 Apr 16  2021 setup-database.bat<o:p></o:p></span></p>
        <p class="MsoNormal" style="margin-left:.5in;background:white"><span style="font-family:"Courier New";color:#24292F">-rwxr-xr-x
            1 archspc users 322 Apr 16  2021 setup-database.sh<o:p></o:p></span></p>
        <p class="MsoNormal" style="margin-left:.5in;background:white"><span style="font-family:"Courier New";color:#24292F">/apps/archivesspace/scripts>./checkindex.sh<o:p></o:p></span></p>
        <p class="MsoNormal" style="margin-left:.5in;background:white"><b><span style="font-family:"Courier
              New";color:#24292F;background:yellow;mso-highlight:yellow">RuntimeError:
              Solr war file not found</span></b><b><span style="font-family:"Courier New";color:#24292F"><o:p></o:p></span></b></p>
        <p class="MsoNormal" style="margin-left:.5in;background:white"><span style="font-family:"Courier New";color:#24292F"> 
            find_solr_war at ../scripts/rb/checkindex.rb:29<o:p></o:p></span></p>
        <p class="MsoNormal" style="margin-left:.5in;background:white"><span style="font-family:"Courier New";color:#24292F">         
            check at ../scripts/rb/checkindex.rb:10<o:p></o:p></span></p>
        <p class="MsoNormal" style="margin-left:.5in;background:white"><span style="font-family:"Courier New";color:#24292F">        
            <main> at ../scripts/rb/checkindex.rb:86<o:p></o:p></span></p>
        <p class="MsoNormal" style="margin-left:.5in;background:white"><span style="font-family:"Courier New";color:#24292F">/apps/archivesspace/scripts><o:p></o:p></span></p>
        <p class="MsoNormal"><o:p> </o:p></p>
        <p class="MsoNormal">I know there are a lot of questions here
          and we would appreciate your help in getting answers to all of
          them.<o:p></o:p></p>
        <p class="MsoNormal"><o:p> </o:p></p>
        <p class="MsoNormal">Thank you again!<o:p></o:p></p>
        <div>
          <p class="MsoNormal"><b><span style="color:#2F5496">Gerard
                (Jerry) Boggio</span></b> |
            <b>MITRE Corporation</b> | R124 - <span style="color:#111113">Collaboration & Info Management</span><span style="font-size:18.5pt;font-family:"Arial",sans-serif;color:#111113">
            </span>| 781-271-2719<o:p></o:p></p>
        </div>
        <p class="MsoNormal"><o:p> </o:p></p>
        <p class="MsoNormal"><o:p> </o:p></p>
        <pre><span style="color:black">Greg,<o:p></o:p></span></pre>
        <pre><span style="color:black"><o:p> </o:p></span></pre>
        <pre><span style="color:black">One easy way to rebuild the index is to install the Lyrasis reindexer<o:p></o:p></span></pre>
        <pre><span style="color:black">plugin: <a href="https://github.com/lyrasis/aspace-reindexer." moz-do-not-send="true" class="moz-txt-link-freetext">https://github.com/lyrasis/aspace-reindexer.</a> Once installed, you<o:p></o:p></span></pre>
        <pre><span style="color:black">can either have it rebuild the index via the startup config or by<o:p></o:p></span></pre>
        <pre><span style="color:black">the endpoint that the plugin adds to the API. We recently migrated from<o:p></o:p></span></pre>
        <pre><span style="color:black">3.0.2 to 3.2.0 and everything went smoothly for us. Once the new version of<o:p></o:p></span></pre>
        <pre><span style="color:black">Aspace was running we hit the endpoint and the database rebuilt.<o:p></o:p></span></pre>
        <pre><span style="color:black"><o:p> </o:p></span></pre>
        <pre><span style="color:black">Don<o:p></o:p></span></pre>
        <pre><span style="color:black"><o:p> </o:p></span></pre>
        <pre><span style="color:black">Donald R. Mennerich, digital archivist<o:p></o:p></span></pre>
        <pre><span style="color:black">New York University Libraries<o:p></o:p></span></pre>
        <pre><span style="color:black"><a href="http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group" moz-do-not-send="true">don.mennerich at nyu.edu</a> (212) 992-6264<o:p></o:p></span></pre>
        <pre><span style="color:black"><o:p> </o:p></span></pre>
        <p class="MsoNormal"><o:p> </o:p></p>
        <div>
          <div style="border:none;border-top:solid #E1E1E1
            1.0pt;padding:3.0pt 0in 0in 0in">
            <p class="MsoNormal"><b>From:</b> Jerry Boggio
              <a class="moz-txt-link-rfc2396E" href="mailto:gboggio@mitre.org"><gboggio@mitre.org></a> <br>
              <b>Sent:</b> Tuesday, August 9, 2022 2:22 PM<br>
              <b>To:</b> <a class="moz-txt-link-abbreviated" href="mailto:archivesspace_users_group@lyralists.lyrasis.org">archivesspace_users_group@lyralists.lyrasis.org</a><br>
              <b>Cc:</b> Erin Faulder <a class="moz-txt-link-rfc2396E" href="mailto:EFAULDER@mitre.org"><EFAULDER@mitre.org></a><br>
              <b>Subject:</b> Phantom records post-migration to version
              3.2.0<o:p></o:p></p>
          </div>
        </div>
        <p class="MsoNormal"><o:p> </o:p></p>
        <p class="MsoNormal">Hello ASpace Users;<o:p></o:p></p>
        <p class="MsoNormal"><o:p> </o:p></p>
        <p class="MsoNormal">We just upgraded from ArchivesSpace version
          2.7.1 to version 3.2.0 and now have “phantom” records in
          Resources and Subjects. By phantom I mean records show up in
          ASpace, but are not in the database and when trying to view
          the record returns:<o:p></o:p></p>
        <p class="MsoNormal"><o:p> </o:p></p>
        <p class="MsoNormal"><img style="width:8.0in;height:2.7604in" id="Picture_x0020_1" src="cid:part1.pcTyYJAU.yR4T8Af7@bodleian.ox.ac.uk" class="" width="768" height="265" border="0"><o:p></o:p></p>
        <p class="MsoNormal"><o:p> </o:p></p>
        <p class="MsoNormal">As part of this upgrade on our Test machine
           we:<o:p></o:p></p>
        <ul style="margin-top:0in" type="disc">
          <li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level1 lfo3">Started
            using External Solr as opposed to Internal<o:p></o:p></li>
          <li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level1 lfo3">Purged the
            contents of the following directories, but did not delete
            the directories:<o:p></o:p></li>
          <ul style="margin-top:0in" type="circle">
            <li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level2 lfo3">/apps/archivesspace/data/indexer_pui_state
              <o:p></o:p></li>
            <li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level2 lfo3">/apps/archivesspace/data/indexer_state
              <o:p></o:p></li>
            <li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level2 lfo3">/apps/archivesspace/data/tmp<o:p></o:p></li>
          </ul>
          <li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level1 lfo3">Kept, but
            moved /apps/archivesspace/data/solr_backups  to
             /apps/archivesspace/data/old_solr_backups; and created a
            new /apps/archivesspace/data/solr_backups  directory<o:p></o:p></li>
          <li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level1 lfo3">Refreshed
            our Test MySQL database from our v2.7.1 Prod version and ran
            the setup-database.sh script to convert to v3.2.0. We are
            running MySQL version 8.<o:p></o:p></li>
        </ul>
        <p class="MsoNormal" style="margin-left:.25in"><o:p> </o:p></p>
        <p class="MsoNormal">This left the following directory structure
          under the data directory:<br>
          <br>
          <span style="font-family:"Courier New"">/apps/archivesspace/data>ll<o:p></o:p></span></p>
        <p class="MsoNormal"><span style="font-family:"Courier
            New"">total 36<o:p></o:p></span></p>
        <p class="MsoNormal"><span style="font-family:"Courier
            New"">drwxr-xr-x  5 archspc users  147 Oct 16  2019
            archivesspace_demo_db<o:p></o:p></span></p>
        <p class="MsoNormal"><span style="font-family:"Courier
            New"">drwxr-xr-x  9 archspc users 4096 Oct 18  2019
            demo_db_backups<o:p></o:p></span></p>
        <p class="MsoNormal"><span style="font-family:"Courier
            New"">-rw-r--r--  1 archspc users   32 Oct  8  2019
            frontend_cookie_secret_cookie_secret.dat<o:p></o:p></span></p>
        <p class="MsoNormal"><span style="font-family:"Courier
            New"">-rw-r--r--  1 archspc users   32 May 14  2020
            frontend_cookie_secret.dat<o:p></o:p></span></p>
        <p class="MsoNormal"><span style="font-family:"Courier
            New"">drwxr-xr-x  2 archspc users 4096 Aug  9 13:59
            indexer_pui_state<o:p></o:p></span></p>
        <p class="MsoNormal"><span style="font-family:"Courier
            New"">drwxr-xr-x  2 archspc users 4096 Aug  9 13:59
            indexer_state<o:p></o:p></span></p>
        <p class="MsoNormal"><span style="font-family:"Courier
            New"">drwxr-xr-x 13 archspc users 4096 Aug  9 00:00
            old_solr_backups<o:p></o:p></span></p>
        <p class="MsoNormal"><span style="font-family:"Courier
            New"">-rw-r--r--  1 archspc users   32 Oct  8  2019
            public_cookie_secret_cookie_secret.dat<o:p></o:p></span></p>
        <p class="MsoNormal"><span style="font-family:"Courier
            New"">-rw-r--r--  1 archspc users   32 May 14  2020
            public_cookie_secret.dat<o:p></o:p></span></p>
        <p class="MsoNormal"><span style="font-family:"Courier
            New"">drwxr-xr-x  3 archspc users   22 Oct 28  2019
            shared<o:p></o:p></span></p>
        <p class="MsoNormal"><span style="font-family:"Courier
            New"">drwxr-xr-x  2 archspc users    6 Aug  9 10:33
            solr_backups<o:p></o:p></span></p>
        <p class="MsoNormal"><span style="font-family:"Courier
            New"">drwxr-xr-x 13 archspc users 4096 Aug  9 13:59 tmp<o:p></o:p></span></p>
        <p class="MsoNormal"><span style="font-family:"Courier
            New"">/apps/archivesspace/data><o:p></o:p></span></p>
        <p class="MsoNormal"><o:p> </o:p></p>
        <p class="MsoNormal">External Solr was installed on the same
          Linux server as ArchivesSpace. We installed solr-8.10.0, but
          see that a newer version solr-8.11.2 is available. Should we
          be using the newer version? How can we clear the External Solr
          index in order to rebuild it?<o:p></o:p></p>
        <p class="MsoNormal"><o:p> </o:p></p>
        <p class="MsoNormal">What needs to be done to eliminate these
          phantom records? We are assuming it is something left over
          from the prior version.<o:p></o:p></p>
        <p class="MsoNormal"><o:p> </o:p></p>
        <p class="MsoNormal">Please advise or let us know if you need
          more information.<o:p></o:p></p>
        <p class="MsoNormal"><o:p> </o:p></p>
        <p class="MsoNormal">Thank you.<o:p></o:p></p>
        <p class="MsoNormal"><b><span style="color:#2F5496">Gerard
              (Jerry) Boggio</span></b> |
          <b>MITRE Corporation</b> | R124 - <span style="color:#111113">Collaboration
            & Info Management</span><span style="font-size:18.5pt;font-family:"Arial",sans-serif;color:#111113"></span>|
          781-271-2719<o:p></o:p></p>
        <p class="MsoNormal"><o:p> </o:p></p>
      </div>
      <br>
      <fieldset class="moz-mime-attachment-header"></fieldset>
      <pre class="moz-quote-pre" wrap="">_______________________________________________
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</pre>
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