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<p>That plug-in does the equivalent of the "Full reindex" process
described here:</p>
<p><a class="moz-txt-link-freetext" href="https://archivesspace.github.io/tech-docs/administration/indexes.html">https://archivesspace.github.io/tech-docs/administration/indexes.html</a></p>
<p>So, it is not something you want running upon startup of a
production system, as records will be unavailable until they've
been re-indexed, which might take a long time, depending on the
size of your collections. It was probably written to help automate
the management of Lyrasis's own sandbox.archivesspace.org and
test.archivesspace.org servers, which only contain a few test
records.<br>
</p>
<p>A one-off "full reindex" is probably required to fix your phantom
records. But you need to watch the application log to monitor that
the indexing process starts, and runs all the way to the end,
without errors. Personally, I'd trigger it manually, but if your
prefer to use the plug-in, then you need to change 4567 in the
curl command to the port on which your backend is listening.
Usually that is 8089, but double-check the AppConfig[:backend_url]
setting in config.rb. If you don't know how to obtain the session
token in $SESSION, see the instructions here:<br>
</p>
<p><a class="moz-txt-link-freetext" href="https://archivesspace.github.io/tech-docs/api/">https://archivesspace.github.io/tech-docs/api/</a><br>
</p>
<p>If you want to figure out the cause of the phantom records, you
should identify some by comparing what's in Solr against what's in
MySQL, before running the re-index. Then you could check when they
were deleted in the "deleted_records" MySQL table.<br>
</p>
<p>Andrew.<br>
</p>
<p><br>
</p>
<p><br>
</p>
<div class="moz-cite-prefix">On 11/08/2022 15:45, Jerry Boggio
wrote:<br>
</div>
<blockquote type="cite" cite="mid:SJ0PR09MB620681010A7D00A4B940B6F6A5649@SJ0PR09MB6206.namprd09.prod.outlook.com">
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<div class="WordSection1">
<p class="MsoNormal">Hi Don and other ArchivesSpace Users;<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Referring to the page Don suggested:<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:12.0pt;margin-left:.5in;background:white"><b><span style="font-size:22.0pt;font-family:"Segoe
UI",sans-serif;color:#24292F">ArchivesSpace Reindexer
plugin<o:p></o:p></span></b></p>
<p class="MsoNormal" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:12.0pt;margin-left:.5in;background:white"><span style="font-size:12.0pt;font-family:"Segoe
UI",sans-serif;color:#24292F">This plugin can be used
in two ways:<o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;margin-left:1.0in;text-indent:-.25in;mso-list:l3
level1 lfo4;background:white">
<!--[if !supportLists]--><span style="font-size:12.0pt;font-family:"Segoe
UI",sans-serif;color:#24292F"><span style="mso-list:Ignore">1.<span style="font:7.0pt
"Times New Roman"">
</span></span></span><!--[endif]--><span style="font-size:12.0pt;font-family:"Segoe
UI",sans-serif;color:#24292F">On system startup to
initiate a reindex<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-top:3.0pt;mso-margin-bottom-alt:auto;margin-left:1.0in;text-indent:-.25in;mso-list:l3
level1 lfo4;background:white">
<!--[if !supportLists]--><span style="font-size:12.0pt;font-family:"Segoe
UI",sans-serif;color:#24292F"><span style="mso-list:Ignore">2.<span style="font:7.0pt
"Times New Roman"">
</span></span></span><!--[endif]--><span style="font-size:12.0pt;font-family:"Segoe
UI",sans-serif;color:#24292F">Via the api to trigger a
reindex<o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:12.0pt;margin-left:.5in;background:white"><span style="font-size:12.0pt;font-family:"Segoe
UI",sans-serif;color:#24292F">TODO: consider running as
a job and making it available that way too.<o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:.25in;margin-right:0in;margin-bottom:12.0pt;margin-left:.5in;background:white"><b><span style="font-size:16.5pt;font-family:"Segoe
UI",sans-serif;color:#24292F">On startup<o:p></o:p></span></b></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;margin-left:1.0in;text-indent:-.25in;mso-list:l1
level1 lfo5;background:white">
<!--[if !supportLists]--><span style="font-size:10.0pt;font-family:Symbol;color:#24292F"><span style="mso-list:Ignore">·<span style="font:7.0pt
"Times New Roman"">
</span></span></span><!--[endif]--><span style="font-size:12.0pt;font-family:"Segoe
UI",sans-serif;color:#24292F">Set </span><span style="font-size:10.0pt;font-family:Consolas;color:#24292F">AppConfig[:reindex_on_startup]
= true</span><span style="font-size:12.0pt;font-family:"Segoe
UI",sans-serif;color:#24292F"> in </span><span style="font-size:10.0pt;font-family:Consolas;color:#24292F">config.rb</span><span style="font-size:12.0pt;font-family:"Segoe
UI",sans-serif;color:#24292F"><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-top:3.0pt;mso-margin-bottom-alt:auto;margin-left:1.0in;text-indent:-.25in;mso-list:l1
level1 lfo5;background:white">
<!--[if !supportLists]--><span style="font-size:10.0pt;font-family:Symbol;color:#24292F"><span style="mso-list:Ignore">·<span style="font:7.0pt
"Times New Roman"">
</span></span></span><!--[endif]--><span style="font-size:12.0pt;font-family:"Segoe
UI",sans-serif;color:#24292F">Restart ArchivesSpace<o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:.25in;margin-right:0in;margin-bottom:12.0pt;margin-left:.5in;background:white"><b><span style="font-size:16.5pt;font-family:"Segoe
UI",sans-serif;color:#24292F">Via the api<o:p></o:p></span></b></p>
<p class="MsoNormal" style="margin-left:.5in;background:white"><span style="font-size:10.0pt;font-family:Consolas;color:#24292F">curl
-H "X-ArchivesSpace-Session: $SESSION" -X POST
<a href="http://localhost:4567/plugins/reindex" moz-do-not-send="true" class="moz-txt-link-freetext">http://localhost:4567/plugins/reindex</a><o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;background:white"><span style="color:black">We have set “</span><span style="font-family:Consolas;color:#24292F">AppConfig[:reindex_on_startup]
= true”</span><span style="font-family:"Segoe
UI",sans-serif;color:#24292F"> </span><span style="color:#24292F">in</span><span style="font-family:"Segoe
UI",sans-serif;color:#24292F"> </span><span style="font-family:Consolas;color:#24292F">config.rb
</span><span style="color:#24292F">before the last restart and
still have “phantom” records.<o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;background:white"><span style="color:#24292F">Looking at the API call, which port
should be used here? The port for the External Solr Index,
the one specified, or something else?<o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;background:white"><span style="color:#24292F">We would also like to know the cause
of the “phantom” records. Does it have something to do with
the setup-database.sh script?
<o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;background:white"><span style="color:#24292F">By the way, when running the
check_index.sh script in Linux it generates an error. Should
there be a new script for External Solr?<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in;background:white"><span style="font-family:"Courier New";color:#24292F">/apps/archivesspace/scripts>ll<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in;background:white"><span style="font-family:"Courier New";color:#24292F">total
52<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in;background:white"><span style="font-family:"Courier New";color:#24292F">-rw-r--r--
1 archspc users 317 Apr 16 2021 backup.bat<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in;background:white"><span style="font-family:"Courier New";color:#24292F">-rwxr-xr-x
1 archspc users 365 Apr 16 2021 backup.sh<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in;background:white"><span style="font-family:"Courier New";color:#24292F">-rwxr-xr-x
1 archspc users 271 Apr 16 2021 checkindex.bat<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in;background:white"><b><span style="font-family:"Courier
New";color:#24292F;background:yellow;mso-highlight:yellow">-rwxr-xr-x
1 archspc users 360 Apr 16 2021 checkindex.sh</span></b><b><span style="font-family:"Courier New";color:#24292F"><o:p></o:p></span></b></p>
<p class="MsoNormal" style="margin-left:.5in;background:white"><span style="font-family:"Courier New";color:#24292F">-rw-r--r--
1 archspc users 290 Apr 16 2021 ead_export.bat<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in;background:white"><span style="font-family:"Courier New";color:#24292F">-rwxr-xr-x
1 archspc users 350 Apr 16 2021 ead_export.sh<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in;background:white"><span style="font-family:"Courier New";color:#24292F">-rwxr-xr-x
1 archspc users 217 Apr 16 2021 find-base.sh<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in;background:white"><span style="font-family:"Courier New";color:#24292F">-rw-r--r--
1 archspc users 496 Apr 16 2021 initialize-plugin.bat<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in;background:white"><span style="font-family:"Courier New";color:#24292F">-rwxr-xr-x
1 archspc users 804 Dec 22 2021 initialize-plugin.sh<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in;background:white"><span style="font-family:"Courier New";color:#24292F">-rw-r--r--
1 archspc users 295 Apr 16 2021 password-reset.bat<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in;background:white"><span style="font-family:"Courier New";color:#24292F">-rwxr-xr-x
1 archspc users 353 Apr 16 2021 password-reset.sh<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in;background:white"><span style="font-family:"Courier New";color:#24292F">drwxr-xr-x
2 archspc users 46 Feb 4 2022 rb<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in;background:white"><span style="font-family:"Courier New";color:#24292F">-rwxr-xr-x
1 archspc users 304 Apr 16 2021 setup-database.bat<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in;background:white"><span style="font-family:"Courier New";color:#24292F">-rwxr-xr-x
1 archspc users 322 Apr 16 2021 setup-database.sh<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in;background:white"><span style="font-family:"Courier New";color:#24292F">/apps/archivesspace/scripts>./checkindex.sh<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in;background:white"><b><span style="font-family:"Courier
New";color:#24292F;background:yellow;mso-highlight:yellow">RuntimeError:
Solr war file not found</span></b><b><span style="font-family:"Courier New";color:#24292F"><o:p></o:p></span></b></p>
<p class="MsoNormal" style="margin-left:.5in;background:white"><span style="font-family:"Courier New";color:#24292F">
find_solr_war at ../scripts/rb/checkindex.rb:29<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in;background:white"><span style="font-family:"Courier New";color:#24292F">
check at ../scripts/rb/checkindex.rb:10<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in;background:white"><span style="font-family:"Courier New";color:#24292F">
<main> at ../scripts/rb/checkindex.rb:86<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in;background:white"><span style="font-family:"Courier New";color:#24292F">/apps/archivesspace/scripts><o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">I know there are a lot of questions here
and we would appreciate your help in getting answers to all of
them.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Thank you again!<o:p></o:p></p>
<div>
<p class="MsoNormal"><b><span style="color:#2F5496">Gerard
(Jerry) Boggio</span></b> |
<b>MITRE Corporation</b> | R124 - <span style="color:#111113">Collaboration & Info Management</span><span style="font-size:18.5pt;font-family:"Arial",sans-serif;color:#111113">
</span>| 781-271-2719<o:p></o:p></p>
</div>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<pre><span style="color:black">Greg,<o:p></o:p></span></pre>
<pre><span style="color:black"><o:p> </o:p></span></pre>
<pre><span style="color:black">One easy way to rebuild the index is to install the Lyrasis reindexer<o:p></o:p></span></pre>
<pre><span style="color:black">plugin: <a href="https://github.com/lyrasis/aspace-reindexer." moz-do-not-send="true" class="moz-txt-link-freetext">https://github.com/lyrasis/aspace-reindexer.</a> Once installed, you<o:p></o:p></span></pre>
<pre><span style="color:black">can either have it rebuild the index via the startup config or by<o:p></o:p></span></pre>
<pre><span style="color:black">the endpoint that the plugin adds to the API. We recently migrated from<o:p></o:p></span></pre>
<pre><span style="color:black">3.0.2 to 3.2.0 and everything went smoothly for us. Once the new version of<o:p></o:p></span></pre>
<pre><span style="color:black">Aspace was running we hit the endpoint and the database rebuilt.<o:p></o:p></span></pre>
<pre><span style="color:black"><o:p> </o:p></span></pre>
<pre><span style="color:black">Don<o:p></o:p></span></pre>
<pre><span style="color:black"><o:p> </o:p></span></pre>
<pre><span style="color:black">Donald R. Mennerich, digital archivist<o:p></o:p></span></pre>
<pre><span style="color:black">New York University Libraries<o:p></o:p></span></pre>
<pre><span style="color:black"><a href="http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group" moz-do-not-send="true">don.mennerich at nyu.edu</a> (212) 992-6264<o:p></o:p></span></pre>
<pre><span style="color:black"><o:p> </o:p></span></pre>
<p class="MsoNormal"><o:p> </o:p></p>
<div>
<div style="border:none;border-top:solid #E1E1E1
1.0pt;padding:3.0pt 0in 0in 0in">
<p class="MsoNormal"><b>From:</b> Jerry Boggio
<a class="moz-txt-link-rfc2396E" href="mailto:gboggio@mitre.org"><gboggio@mitre.org></a> <br>
<b>Sent:</b> Tuesday, August 9, 2022 2:22 PM<br>
<b>To:</b> <a class="moz-txt-link-abbreviated" href="mailto:archivesspace_users_group@lyralists.lyrasis.org">archivesspace_users_group@lyralists.lyrasis.org</a><br>
<b>Cc:</b> Erin Faulder <a class="moz-txt-link-rfc2396E" href="mailto:EFAULDER@mitre.org"><EFAULDER@mitre.org></a><br>
<b>Subject:</b> Phantom records post-migration to version
3.2.0<o:p></o:p></p>
</div>
</div>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Hello ASpace Users;<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">We just upgraded from ArchivesSpace version
2.7.1 to version 3.2.0 and now have “phantom” records in
Resources and Subjects. By phantom I mean records show up in
ASpace, but are not in the database and when trying to view
the record returns:<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><img style="width:8.0in;height:2.7604in" id="Picture_x0020_1" src="cid:part1.pcTyYJAU.yR4T8Af7@bodleian.ox.ac.uk" class="" width="768" height="265" border="0"><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">As part of this upgrade on our Test machine
we:<o:p></o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level1 lfo3">Started
using External Solr as opposed to Internal<o:p></o:p></li>
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level1 lfo3">Purged the
contents of the following directories, but did not delete
the directories:<o:p></o:p></li>
<ul style="margin-top:0in" type="circle">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level2 lfo3">/apps/archivesspace/data/indexer_pui_state
<o:p></o:p></li>
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level2 lfo3">/apps/archivesspace/data/indexer_state
<o:p></o:p></li>
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level2 lfo3">/apps/archivesspace/data/tmp<o:p></o:p></li>
</ul>
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level1 lfo3">Kept, but
moved /apps/archivesspace/data/solr_backups to
/apps/archivesspace/data/old_solr_backups; and created a
new /apps/archivesspace/data/solr_backups directory<o:p></o:p></li>
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l2 level1 lfo3">Refreshed
our Test MySQL database from our v2.7.1 Prod version and ran
the setup-database.sh script to convert to v3.2.0. We are
running MySQL version 8.<o:p></o:p></li>
</ul>
<p class="MsoNormal" style="margin-left:.25in"><o:p> </o:p></p>
<p class="MsoNormal">This left the following directory structure
under the data directory:<br>
<br>
<span style="font-family:"Courier New"">/apps/archivesspace/data>ll<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Courier
New"">total 36<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Courier
New"">drwxr-xr-x 5 archspc users 147 Oct 16 2019
archivesspace_demo_db<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Courier
New"">drwxr-xr-x 9 archspc users 4096 Oct 18 2019
demo_db_backups<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Courier
New"">-rw-r--r-- 1 archspc users 32 Oct 8 2019
frontend_cookie_secret_cookie_secret.dat<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Courier
New"">-rw-r--r-- 1 archspc users 32 May 14 2020
frontend_cookie_secret.dat<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Courier
New"">drwxr-xr-x 2 archspc users 4096 Aug 9 13:59
indexer_pui_state<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Courier
New"">drwxr-xr-x 2 archspc users 4096 Aug 9 13:59
indexer_state<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Courier
New"">drwxr-xr-x 13 archspc users 4096 Aug 9 00:00
old_solr_backups<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Courier
New"">-rw-r--r-- 1 archspc users 32 Oct 8 2019
public_cookie_secret_cookie_secret.dat<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Courier
New"">-rw-r--r-- 1 archspc users 32 May 14 2020
public_cookie_secret.dat<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Courier
New"">drwxr-xr-x 3 archspc users 22 Oct 28 2019
shared<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Courier
New"">drwxr-xr-x 2 archspc users 6 Aug 9 10:33
solr_backups<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Courier
New"">drwxr-xr-x 13 archspc users 4096 Aug 9 13:59 tmp<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Courier
New"">/apps/archivesspace/data><o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">External Solr was installed on the same
Linux server as ArchivesSpace. We installed solr-8.10.0, but
see that a newer version solr-8.11.2 is available. Should we
be using the newer version? How can we clear the External Solr
index in order to rebuild it?<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">What needs to be done to eliminate these
phantom records? We are assuming it is something left over
from the prior version.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Please advise or let us know if you need
more information.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Thank you.<o:p></o:p></p>
<p class="MsoNormal"><b><span style="color:#2F5496">Gerard
(Jerry) Boggio</span></b> |
<b>MITRE Corporation</b> | R124 - <span style="color:#111113">Collaboration
& Info Management</span><span style="font-size:18.5pt;font-family:"Arial",sans-serif;color:#111113"></span>|
781-271-2719<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
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</pre>
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