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<p class="MsoNormal">Thanks to Kevin and Robin for their replies. It is always helpful to have input from others, especially when working as a lone arranger!<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Many thanks!<o:p></o:p></p>
<p class="MsoNormal">VivianLea<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal" style="text-autospace:none"><span style="color:black">VivianLea Solek<o:p></o:p></span></p>
<p class="MsoNormal" style="text-autospace:none"><span style="color:black">Archivist<o:p></o:p></span></p>
<p class="MsoNormal" style="text-autospace:none"><span style="color:black">Knights of Columbus Supreme Council Archives<o:p></o:p></span></p>
<p class="MsoNormal" style="text-autospace:none"><span style="color:black"><br>
1 State Street<br>
New Haven, CT 06511-6702<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:black">Phone 203 752-4578<br>
Fax 203 865-0351</span><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal"><b>From:</b> archivesspace_users_group-bounces@lyralists.lyrasis.org <archivesspace_users_group-bounces@lyralists.lyrasis.org>
<b>On Behalf Of </b>Kevin W. Schlottmann<br>
<b>Sent:</b> Monday, March 28, 2022 10:13 AM<br>
<b>To:</b> Archivesspace Users Group <archivesspace_users_group@lyralists.lyrasis.org><br>
<b>Cc:</b> ASpace - Small Archives List (archivesspace_small_archives_users_group@lyralists.lyrasis.org) <archivesspace_small_archives_users_group@lyralists.lyrasis.org><br>
<b>Subject:</b> Re: [Archivesspace_Users_Group] Books in the Archives<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal"> Hi VivianLea,<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal">We will often use AS to provide access to books in our archival collections. The guiding principle is whether the books are in our collection because they are individual book-like objects (and thus should be cataloged individually) or
if their value is in their being aggregated material with shared provenance (and thus can be described archivally). For example, we hold a large run of paperback books that came with the Ian and Betty Ballantine papers. Their value and interest here is as
a grouping of items, rather than as individual books, so we listed them in a finding aid:
<a href="https://nam12.safelinks.protection.outlook.com/?url=https%3A%2F%2Ffindingaids.library.columbia.edu%2Fead%2Fnnc-rb%2Fldpd_13511438%2Fdsc%2F2&data=04%7C01%7Cvivianlea.solek%40kofc.org%7C4efba4af9fa54f05a8e608da10c52ee3%7C8a4b69f88bb74be59eda6c40a157248c%7C0%7C0%7C637840736332191929%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000&sdata=oNSgj5Q%2BOPeieHOXFyz0xSez35A9zVHC3kBkQFnGYgY%3D&reserved=0" target="_blank">
https://findingaids.library.columbia.edu/ead/nnc-rb/ldpd_13511438/dsc/2</a> <o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal">Same for Tennessee Williams's library that was in Key West house when he died: <a href="https://nam12.safelinks.protection.outlook.com/?url=https%3A%2F%2Ffindingaids.library.columbia.edu%2Fead%2Fnnc-rb%2Fldpd_4079626%2Fdsc%2F10&data=04%7C01%7Cvivianlea.solek%40kofc.org%7C4efba4af9fa54f05a8e608da10c52ee3%7C8a4b69f88bb74be59eda6c40a157248c%7C0%7C0%7C637840736332191929%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000&sdata=WIg9cIdbO2NYYsqpH3ZHd69PTY%2FUhu6qfhjBcIuk7Ys%3D&reserved=0">https://findingaids.library.columbia.edu/ead/nnc-rb/ldpd_4079626/dsc/10</a> <o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal">This seems like good use of archival principles to me, and has a secondary advantage of unhiding materials quickly. It would have taken us years to individually catalog the nealy 6,000 books in the Ballantine collection, at the opportunity cost
of other materials in the backlog that really do call for the expertise of our wonderful rare book catalogers. <o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal">Kevin<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal">On Mon, Mar 28, 2022 at 10:06 AM McElheny, Robin G. <<a href="mailto:robin_mcelheny@harvard.edu">robin_mcelheny@harvard.edu</a>> wrote:<o:p></o:p></p>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto">We’ve done a somewhat similar thing here at the Harvard University Archives: for our John Rawls material, we created two finding aids:<o:p></o:p></p>
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<li class="gmail-m-3995212379817112388msolistparagraph" style="mso-list:l0 level1 lfo1">
Papers of John Rawls, HUM 48. <a href="https://nam12.safelinks.protection.outlook.com/?url=https%3A%2F%2Fid.lib.harvard.edu%2Fead%2Fhua32010%2Fcatalog&data=04%7C01%7Cvivianlea.solek%40kofc.org%7C4efba4af9fa54f05a8e608da10c52ee3%7C8a4b69f88bb74be59eda6c40a157248c%7C0%7C0%7C637840736332191929%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000&sdata=QcFsG2KJNWqR4v8Cbavb5vnqcLnP7rN0RoRl5VO6O2Y%3D&reserved=0" target="_blank">
https://id.lib.harvard.edu/ead/hua32010/catalog</a><o:p></o:p></li><li class="gmail-m-3995212379817112388msolistparagraph" style="mso-list:l0 level1 lfo1">
Books from the personal library of John Rawls, 1915-2002, HUM 48.1. <a href="https://nam12.safelinks.protection.outlook.com/?url=https%3A%2F%2Fid.lib.harvard.edu%2Fead%2Fhua36010%2Fcatalog&data=04%7C01%7Cvivianlea.solek%40kofc.org%7C4efba4af9fa54f05a8e608da10c52ee3%7C8a4b69f88bb74be59eda6c40a157248c%7C0%7C0%7C637840736332191929%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000&sdata=7V0ZytKNnM1nFTTZiRmuyTbAOpATR2wA%2F0HfppyDEDA%3D&reserved=0" target="_blank">
https://id.lib.harvard.edu/ead/hua36010/catalog</a><o:p></o:p></li></ul>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"> <o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto">We also created bib records for each book in the Rawls personal library, indicating John Rawls as a former owner. Admittedly icing on the cake but this is one of our most heavily-used
collections. <o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"> <o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto">Robin McElheny (she/her)<o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto">Associate University Archivist for Collections & Public Services<o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto">Harvard University Archives<o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><a href="mailto:robin_mcelheny@harvard.edu" target="_blank"><span style="color:#0563C1">robin_mcelheny@harvard.edu</span></a>
<o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><a href="https://nam12.safelinks.protection.outlook.com/?url=https%3A%2F%2Flibrary.harvard.edu%2Flibraries%2Fharvard-university-archives&data=04%7C01%7Cvivianlea.solek%40kofc.org%7C4efba4af9fa54f05a8e608da10c52ee3%7C8a4b69f88bb74be59eda6c40a157248c%7C0%7C0%7C637840736332191929%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000&sdata=T0vFG%2BIPE%2B63TmWzk4Iu5iE2NQuN17tsmPYlb1CHZm0%3D&reserved=0" target="_blank"><span style="color:#0563C1">https://library.harvard.edu/libraries/harvard-university-archives</span></a>
<o:p></o:p></p>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><b>From:</b>
<a href="mailto:archivesspace_users_group-bounces@lyralists.lyrasis.org" target="_blank">
archivesspace_users_group-bounces@lyralists.lyrasis.org</a> <<a href="mailto:archivesspace_users_group-bounces@lyralists.lyrasis.org" target="_blank">archivesspace_users_group-bounces@lyralists.lyrasis.org</a>>
<b>On Behalf Of </b>Nic Stanton-Roark<br>
<b>Sent:</b> Monday, March 28, 2022 9:55 AM<br>
<b>To:</b> Archivesspace Users Group <<a href="mailto:archivesspace_users_group@lyralists.lyrasis.org" target="_blank">archivesspace_users_group@lyralists.lyrasis.org</a>><br>
<b>Cc:</b> ASpace - Small Archives List (<a href="mailto:archivesspace_small_archives_users_group@lyralists.lyrasis.org" target="_blank">archivesspace_small_archives_users_group@lyralists.lyrasis.org</a>) <<a href="mailto:archivesspace_small_archives_users_group@lyralists.lyrasis.org" target="_blank">archivesspace_small_archives_users_group@lyralists.lyrasis.org</a>><br>
<b>Subject:</b> Re: [Archivesspace_Users_Group] Books in the Archives<o:p></o:p></p>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"> <o:p></o:p></p>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;margin-bottom:12.0pt">Hi VivianLea,<o:p></o:p></p>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;margin-bottom:12.0pt">We do this for the few manuscript collections we hold where we have taken possession of the individuals' personal library. Typically we call the series "library" or "personal library,"
and either enter book titles as item level records or attach a pdf listing of the books as an external document at the series level. In some cases, we have digitized versions of notable individuals' (public domain) books to make annotations available, and
attach these as item level records in Personal Library series that otherwise do not have item level description.
<o:p></o:p></p>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;margin-bottom:12.0pt">I'm not sure how well all of this gels with EAD, but our first priority is making our holdings intelligible for researchers, and this seems intuitive for our users. I'd be interested
to hear any horror stories from other users about similar setups, though.<o:p></o:p></p>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="border:solid windowtext 1.0pt;padding:0in"><img border="0" width="251" height="93" style="width:2.618in;height:.9722in" id="gmail-m_-3995212379817112388Picture_x0020_1" src="cid:image001.jpg@01D84441.A270E3E0" alt="Image removed by sender."></span><b><span style="font-size:10.0pt;color:#999999">Nicholas
Stanton-Roark</span></b><span style="color:#999999"> | Archivist | </span><span style="font-size:9.5pt;font-family:"Arial",sans-serif;color:#888888">Robert A. Nicholson University Library</span><span style="color:#999999"><br>
</span><span style="color:#FF9900">Anderson University | 1100 E. Fifth St, Anderson, IN 46012</span><o:p></o:p></p>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><a href="tel:%28765%29%20641%204285" target="_blank">(765) 641-4285</a><span style="color:#999999"> | </span><span style="color:#CCCCCC">
</span><a href="mailto:ndroark@anderson.edu" target="_blank">ndroark@anderson.edu</a><o:p></o:p></p>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"> <o:p></o:p></p>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"> <o:p></o:p></p>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto">On Mon, Mar 28, 2022 at 9:07 AM Solek, VivianLea <<a href="mailto:VivianLea.Solek@kofc.org" target="_blank">VivianLea.Solek@kofc.org</a>> wrote:<o:p></o:p></p>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto">Good morning all,<o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"> <o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto">Happy Monday. Here’s a conundrum to start off your week…<o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"> <o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto">I’m a lone arranger with a large number of books within my archives. I know that ASpace is not designed to handle books (but it can) and I have no other library catalog at my disposal.
Many of the books could be put within existing collections (defined as artificial assemblages). My thought is to designate the last series in the collection as “books” and add the titles under that series record.<o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"> <o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto">Has anyone done anything similar? Thoughts? Concerns? Problems you’ve encountered?<o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"> <o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto">Will appreciate any and all feedback on or off list.<o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"> <o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto">MANY thanks!<o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto">VivianLea<o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"> <o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="color:black">VivianLea Solek</span><o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="color:black">Archivist</span><o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="color:black">Knights of Columbus Supreme Council Archives</span><o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="color:black"><br>
1 State Street<br>
New Haven, CT 06511-6702</span><o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="color:black">Phone 203 752-4578<br>
Fax 203 865-0351</span><o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"> <o:p></o:p></p>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto">CONFIDENTIALITY NOTICE: This message and any attachments may contain confidential, proprietary or legally privileged information and is intended only for the use of the addressee
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto">_______________________________________________<br>
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<p class="MsoNormal">_______________________________________________<br>
Archivesspace_Users_Group mailing list<br>
<a href="mailto:Archivesspace_Users_Group@lyralists.lyrasis.org" target="_blank">Archivesspace_Users_Group@lyralists.lyrasis.org</a><br>
<a href="https://nam12.safelinks.protection.outlook.com/?url=http%3A%2F%2Flyralists.lyrasis.org%2Fmailman%2Flistinfo%2Farchivesspace_users_group&data=04%7C01%7Cvivianlea.solek%40kofc.org%7C4efba4af9fa54f05a8e608da10c52ee3%7C8a4b69f88bb74be59eda6c40a157248c%7C0%7C0%7C637840736332191929%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000&sdata=GcTy52OWzhtou2zjzxsKGKDRDkQApfINcr%2BfNUlXV6c%3D&reserved=0" target="_blank">http://lyralists.lyrasis.org/mailman/listinfo/archivesspace_users_group</a><o:p></o:p></p>
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<p class="MsoNormal"><br clear="all">
<o:p></o:p></p>
<div>
<p class="MsoNormal"><o:p> </o:p></p>
</div>
<p class="MsoNormal">-- <o:p></o:p></p>
<div>
<div>
<p class="MsoNormal">Kevin Schlottmann<br>
Head of Archives Processing<br>
Rare Book & Manuscript Library<br>
Butler Library, Room 801<o:p></o:p></p>
<div>
<p class="MsoNormal">Columbia University<o:p></o:p></p>
</div>
<div>
<p class="MsoNormal"><i>Pronouns: he/him/his</i><o:p></o:p></p>
</div>
<p class="MsoNormal">535 W. 114th St., New York, NY 10027<br>
(212) 854-8483<o:p></o:p></p>
</div>
</div>
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